1. CLIN 0001 Statement of Work (BAEY240008).docx

Tab 1 1 May 2024

BAEY240008 REPLACE 60T CHILLER, AFCOMAC DORM, B24176 & B24177

STATEMENT OF WORK

1.0 SCOPE

This contract Statement of Work (SOW) defines the scope of a full range of construction and engineering activities necessary to repair the hydronic chilled water system for the two AFCOMAC dorms. The hydronic chilled water system is supplied by a Trane 60-ton air-cooled scroll chiller unit. The project is intended to replace-in-kind with a similar sized Trane chiller unit. Additionally, the project replaces piping and appurtenances in the mechanical yard.

1.1 Background

The 9th Contracting Squadron is soliciting proposals for the construction of project BAEY240008 Replace 60T Chiller, AFCOMAC Dorm, B24176 & B24177. The project is located at Beale Air Force Base, near the intersection of Olive Ct & Warren Shingle Rd. The base is approximately 10 miles east of Marysville, California, and 30 miles north of Sacramento, California.

The Air Force Combat Ammunition Center (AFCOMAC) is a training program within the United States Air Force, primarily focused on providing advanced training in mass combat ammunition planning and production techniques. AFCOMAC conducts three main courses: the Combat Ammunition Planning and Production (CAPP) Course, the Senior Officer Orientation (SOO) Course, and the Advanced Maintenance/Munitions Officers School (AMMOS). During training, approximately 80 Air Force personnel stay in the two AFCOMAC dorms, B24176 & B24177. Training occurs in blocks that last several weeks at a time. There are approximately eight training blocks per year. In between training blocks, there are typically several weeks when the dorm rooms are unoccupied. To the maximum extent possible, utility outages should occur when the dorm rooms are unoccupied. The AFCOMAC training schedule will be provided after award.

1.2 Work Plan, Schedule, and Material Submittals

1.2.1 Conduct a thorough inspection of the current mechanical yard. Document with pictures and video the current system configuration, including the chilled water system, the hot water system, above ground piping, valves, temperature and pressure sensors, flow meters, electrical wiring, capacity at electrical distribution panel, and Siemens control wiring.

1.2.2 Submit a project work plan to the government for review. Government review milestones are draft and final. Refer to Section 1.3 for construction requirements. The work plan shall describe: (1) project overview, (2) demolition and disposal of existing system, (3) existing system components to be reconnected and reused, (4) new equipment and appurtenances to be provided, (5) new and existing utility connections, (6) system control and operation, and (7) schedule and phasing, including expected timeframe for long lead items and outage coordination with dorm operations.

1.2.3 Develop a detailed project schedule, outlining each phase of the project, including demolition, installation, testing, and project closeout. The schedule should identify key milestones and their expected completion dates. Show schedule information on Air Force Form 3064, Contract Progress Schedule. Refer to Paragraph 4.2.2 for additional information.

1.2.4 Provide detailed shop drawings for the installation of new equipment. Shop drawings shall include equipment layout, piping configuration including pipe size and fittings, electrical connection, and system controls.

1.2.5 Submit material cut sheets for all new equipment to be installed. Material cut sheets shall detail the specifications, performance characteristics, and installation requirements.

1.2.6 Submit all long lead items to the government for review and approval. Government approval for ordering long lead items will occur after the final work plan has been approved.

1.3 Construction Requirements

1.3.1 Disconnect and dispose of the existing Trane 60-ton air-cooled scroll chiller unit. Disconnect and dispose of chilled water pump and chiller appurtenances. Disconnect and dispose of all above ground piping in the outdoor mechanical yard related to the chilled water system and boiler system. System components related to the hot water system, including the boiler, hot water pump, hot water expansion tank, and appurtenances are to remain and be reconnected.

1.3.2 Supply and install one (1) new high-efficiency Trane 60-ton air-cooled scroll chiller unit along with all required fittings, valves, and appurtenances including flow meters and temperature sensors. Chiller shall be Trane. Modify or replace the existing chiller pad as necessary to accommodate the new unit.

1.3.3 Supply and install high-efficiency chilled water pumps, including primary pump and standby pump, ensuring compatibility with the chiller's requirements for flow rate and head pressure. Install with all required valves, flex connectors, vibration isolators, and check valves to prevent backflow and reduce system vibrations.

1.3.4 Supply and install insulated piping for the chilled and hot water systems. Insulate all new piping, valves, and fittings with UV-resistant material. Provide protective cladding for insulation exposed to mechanical damage or sunlight. Provide labelling for all newly installed piping, including flow direction and hot/cold water system identification. Provide pipe supports and bracing for all newly installed piping.

1.3.5 Disconnect and dispose of existing electrical connections. Supply and install a dedicated power supply from the distribution subpanel to the newly installed system components. Include appropriate conduits, cables, disconnects, and protective devices. Install dedicated circuit breakers for the chiller and pumps. Update panel schedule with newly installed equipment. All costs associated with connection and/or upgrade of the distribution subpanel are the responsibility of the contractor.

1.3.6 Provide control wiring to Siemens control panel for all newly installed equipment, including chiller and pumps. Ensure all control wiring to existing boiler system remains connected and operational. Integrate the new chilled water system into the existing Siemens Building Management System (BMS) for comprehensive monitoring and control. Provide and install all necessary sensors, controllers, and control wiring required for system integration. Program and test the BMS to ensure proper functionality and control of the new chiller and pumps. All costs associated with Siemens programming and BMS connection are the responsibility of the contractor.

1.3.7 Supply and install all necessary appurtenances for the chilled water system to ensure efficient, safe, and compliant operation. Appurtenances include, but are not limited to, chemical dosing pump, pressure gauges, thermometers, air release valves, and strainers.

1.3.8 Install a chemical dosing pump to precisely control the injection of water treatment chemicals and maintain water quality. Chemical dosing pump shall be capable of preventing scale, corrosion, and microbial growth within the system.

1.3.9 Install pressure gauges and thermometers at strategic locations within the system, including but not limited to, chiller inlet and outlet, and pump suction and discharge points to monitor system performance and troubleshoot issues efficiently.

1.3.10 Install automatic air release valves at high points in the system to prevent air lock and ensure consistent flow and system efficiency.

1.3.11 Install suction strainers on pump inlets to protect the pumps and chiller from debris. Provide easily accessible y-strainers with blow-down valves on the discharge side of the pumps to facilitate maintenance and system cleanliness.

1.3.12 Install an expansion tank in the system to accommodate fluid expansion and contraction due to temperature changes.

1.3.13 Provide vibration isolation pads for the chiller and pumps to minimize noise and vibration transmission.

1.3.14 Ensure all system components are easily accessible for operation, inspection, and maintenance.

1.3.15 Conduct comprehensive testing to verify correct operation of the chiller, chilled water pumps, piping, electrical connections, and controls. Perform performance tests to confirm that the system meets all specified operational requirements. Ensure system pressure remains within operating parameters. Submit a detailed commissioning report documenting test results, performance data, and system functionality verification.

1.3.16 Provide training to the government on the operation, maintenance, and troubleshooting of the chilled water system. Provide two copies of operation and maintenance manuals for all new equipment.

1.3.17 Provide a minimum one-year warranty for all installed equipment. Identify any manufacturer warranty that extends beyond one-year. The warranty shall include parts and labor for repairs or replacement of components found to be defective under normal use and maintenance conditions. The manufacturer shall provide technical support and troubleshooting assistance for the duration of the warranty period. Any repairs or replacements shall be carried out by certified technicians authorized by the manufacturer to ensure the integrity of the equipment. The warranty shall not cover damages or failures resulting from misuse, unauthorized modifications, or lack of routine maintenance. Refer to Paragraph 5.2.2 and Paragraph 5.2.3 for additional information.

1.3.18 Contractor is responsible for providing their own portable toilet facilities for their personnel throughout the duration of the project.

1.3.19 Contractor shall identify a material laydown area. There is available space in the parking lot adjacent to the mechanical yard. Laydown area is subject to approval by the government. All costs associated with fencing and security of the material laydown area are the responsibility of the contractor.

1.4 Environmental

1.4.1 Project has a completed National Environmental Policy Act (NEPA) review with categorical exclusion (CATEX) A2.3.9. Refer to Environmental Appendix A for additional information. Contractor shall document disposal of chiller refrigerant in accordance with Appendix A, Paragraph 5.5. Contractor shall document solid waste disposal on quarterly diversion reports in accordance with Appendix A, Paragraph 5.6.

2.0 APPLICABLE DOCUMENTS

The Contractor shall identify and comply with all applicable federal, state, and local laws; statutes; Executive Orders; Department of Defense/Air Force manuals, handbooks, regulations, guidance, and policies. The contractor shall comply with the National Institute of Building Sciences’ Whole Building Design Guide Construction Criteria Base (CCB) Unified Facility Criteria (UFC) and all of the related libraries. The primary criteria are the Air Force Criteria from the Documents Library, but other agency criteria may be directed for use, depending on the customer agency for a particular TO. The Unified Facilities Guide Specifications (UFGS) is the mandatory starting point for all specifications, and shall not be deleted, materially modified, or made less stringent without Government approval. It is the contractor’s responsibility to identify and comply with all applicable requirements. It shall be the contractor’s responsibility as the

In addition, the contractor shall refer to and comply with the current versions of the Department of Defense Policy and Guidelines for Acquisitions Involving Environmental Sampling or Testing and The United States Air Force Construction Management Implementation Guide as well as the latest version of The USAF Project Manager’s Guide to Design and Construction. Additionally, please reference the Beale AFB - Design Compatibility Guide.

3.0 GOVERNMENT PROPERTY INCLUDING GOVERNMENT FURNISHED INFORMATION, EQUIPMENT, AND PROPERTY (GFI, GFE, GFP)

FAR 52.245-1 defines Government Property and the procedures for accounting for and disposition of property. Defense Contract Management Agency (DCMA) instructions for reporting of and including in the Plant Clearance Automated Reutilization Screening System (PCARSS) will be followed for any Government Property remaining at the end of the project.

The Government will provide information in the form of available conceptual design plans, reports, maps, drawings, and as-built drawings as necessary to facilitate accomplishment of the work required in the task order SOW. However, these GFIs are to be utilized by the contractor as guidance to facilitate a complete, technically adequate design and are not warranted to show conditions as they actually exist. The contractor shall verify (by field investigation and through work plan development) information shown on all GFIs (relevant to the project) for accuracy to ensure technical adequacy.

4.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

The contractor shall implement a full range of construction and engineering activities as specified in accordance with all applicable compliance documents. The contractor shall supply all labor, equipment, and materials necessary to accomplish the work assigned. The contractor shall perform management and planning functions, including performance measurement and status reporting to effectively secure and monitor prime and sub-contract work.

4.1 Work Breakdown Structure (WBS)

The contractor shall prepare and submit, for approval, by the PM and CO, a WBS in a logical sequence in which the contractor proposes to perform the work and dates on which the contractor contemplates starting and completing all schedule activities. The WBS shall be reflective of the entire project schedule. The WBS shall be consistent with the Unified Facility Guide Specification (UFGS) format which contains 48 Divisions for construction activities. The WBS shall be used to report the earned value and schedule status for this project. All tasks required under this TO shall be included in the WBS and be identified by unique Construction Activity Identification Number (CAIN). (Contract Data Requirements List [CDRL] B001)

4.2 Schedule and Planning Requirements

The contractor shall provide schedules for tracking work progress. The Government will require Project Planning Charts (PPCs) and Construction Planning Charts (CPCs) for this project.

4.2.1 Project Planning Chart (PPC) and/or Construction Planning Chart (CPC)

The contractor shall prepare and submit a PPC and a CPC in addition to the AF Form 3064 for approval. The PPC/CPC shall detail the project schedule and status through the use of Gantt charts, which shall depict percent complete for each task. The project schedule shall be reported using the approved WBS. (CDRL B002)

4.2.2 Integrated Master Schedule (IMS)

The contractor shall submit the Initial IMS and AF Forms 3064/3065 for approval within 30 calendar days after award or as otherwise directed by the CO for Government review, evaluation, and approval on an AF Form 3000. The Initial IMS shall be prepared and submitted in Primavera P6 and .pdf formats and shall be based on the schedule presented in the contractor’s accepted proposal. Compliance with SECTION 01 32 01.00 10 PROJECT SCHEDULE is required. The Initial IMS shall be cost loaded according to contract award most current Construction Specification Institute (CSI) Divisions and include major cost/schedule drivers such as, major material submittals and/or long lead-time items, work plans, and project close-out. The Initial IMS shall include an advanced level of detail and include all necessary activities, tasks, and subtasks to reflect all remaining construction activities. The schedule must provide 10 business days for review and approval of construction material submittals. The Initial IMS shall be provided by the contractor and approved by the Government before a full Notice to Proceed (NTP) will be issued by the CO. The approved IMS shall not be re-baselined by the contractor without approval by the CO. In the event of a contract change the contractor may provide a re-baselined schedule, showing any new activities created by the change. Also, with the new schedule a narrative must be provided, detailing how any tasks in the previous schedule were altered in the new, updated schedule.

The Government shall use the IMS to measure the progress of the work based on earned value and aid in evaluating all progress payments. The project schedule shall be cost loaded with relationships to CSI divisions. The contractor shall progress the schedule monthly unless otherwise directed by the CO. At a minimum, the AF Form 3064/3065 shall be derived from the IMS and be structured by major CSI divisions and assigned appropriate value in relationship to overall work and contract value. The contractor shall submit the updated progressed IMS (in native format and .pdf), and AF Forms 3064/3065 every month. Provide a narrative report with the Initial and each Periodic Update of the project schedule. The narrative report shall include: a description of activities along the 2 most critical paths where the total float is less than or equal to 20 work days, a description of current and anticipated problem areas or delaying factors and their impact, and an explanation of corrective actions taken or required to be taken. The narrative report is expected to communicate to the Government, the contractor’s thorough analysis of the schedule output and its plans to compensate for any problems, either current or potential, which are revealed through that analysis. Identify and explain why any activities that, based their calculated late dates, should have either started or finished during the update period but did not. Upon acknowledgement of the NTP and continuing throughout the contract, the contractor shall record on the daily report, the occurrence of adverse weather and result impact to normally scheduled work. Weather delays are by definition only considered for activities on the critical path of the IMS and for 8-hours, i.e., one work day, at a time and shall not be considered for delays of less than 8-hour increments. (CDRL B003)

4.3 Status Reporting

4.3.1 Reporting Requirements for Firm Fixed Price (FFP)

Status reports, project schedules, progress reports, and invoices will be utilized for this TO.

4.3.1.1 Contractor’s Progress, Status, and Management Report (CPSMR)

The contractor shall prepare and submit a CPSMR. The CPSMR shall be used to review and evaluate the overall progress of the project, along with any existing or potential problem areas. The report shall be prepared in a format coordinated with the PM. The CPSMR shall include a summary of the events that occurred during the reporting period, discussion of performance, identification of problems, proposed solutions, corrective actions taken, and outstanding issues. (CDRL B004)

4.4 Meeting and Conference Requirements

4.4.1 Meeting/Teleconference Support

The contractor shall attend meetings necessary to support project coordination, work plan review, construction activities, etc. The contractor also shall attend and support periodic meetings and/or teleconferences through the construction phase of the contract. Frequency of periodic meetings will be weekly during construction. The contractor shall prepare and maintain the periodic meeting agenda report which shall include the record of new and old discussion of technical issues, periodic earned value progress showing percent complete actual versus planned, tabular report of late tasks derived from the progress updated IMS, a three week look ahead, and tabular report for Requests for Information (RFIs) and submittals (open and upcoming). The contractor shall prepare, and submit for review, presentation materials for meetings and an agenda. The contractor shall prepare minutes for meetings attended, including teleconferences, work plan reviews, and “Red Zone Meetings”, and distribute minutes to attendees within three (3) working days. (CDRLs B005, B006, B007)

4.4.2 Red Zone Meeting

The contractor shall support “Red Zone Meetings” as part of the closeout of the project. The “Red Zone” shall commence at 80-percent of construction completion. At this meeting, the contractor and the project stakeholders shall discuss, define, and achieve consensus on actions necessary to complete construction and support user occupancy. (CDRLs B005, B006, B007)

4.4.3 Senior Advisory Group (SAG) and Senior Executive Review Group (SERG) – N/A

4.5 Contractor Documentation

The contractor shall create and maintain a Master Document List (MDL) that includes all documents, whether the document is a deliverable or not, which are prepared during the course of the TO. This includes, but is not limited to correspondence, requests for information, material submittals, schedule submittals, status reports, schedule updates, etc. The MDL will include the dispatch/receipt date, any suspense for each document, and the final disposition of those suspenses. The MDL and its documents shall be maintained in libraries readily available for submittal to the Government. All Material Submittals shall be accomplished in accordance with the instructions pertaining to AF Form 3000, Material Approval Submittal. (CDRL B008)

4.6 Notification Requirements

The contractor is required to notify the CO and PM of anything the contractor feels is outside their scope of work and/or beyond their control that could impact cost, schedule, or quality. Additionally, the contractor is required to notify the CO and PM of critical issues that may affect the contract performance and/or human health and the environment. These types of issues that require notification include, but are not limited to, health risks, spills, changes in critical or key personnel, and finding unexploded ordnance (UXO). As an example, if unanticipated UXO were discovered during field activities, the contractor will immediately stop work, report the discovery to the facility Point of Contact (POC) (designated at the TO level), CO, and PM, and implement the appropriate safety precautions. Field activities shall not continue until clearance is received from the CO. On critical issues, verbal notification should be made immediately, followed by written notification as soon as practical within the succeeding 48 hours. (CDRL A001)

4.7 Permits

The contractor shall develop, coordinate, and, apply for and obtain all applicable permits, access (including off-base easements and leases), agreements, licenses, and certificates required to perform and complete effort as specified under each TO. The contractor shall maintain a library of these documents at the contractor’s site office as well as the corporate facility handling each TO. The contractor shall comply with all applicable permit conditions, and shall keep all permits “current” until construction is 100% complete. The contractor may be required to provide the permits to the Government as required. (CDRL A002)

4.8 Photo Documentation

The contractor shall prepare digital photo documentation, including site(s) and building(s) under construction, field activities, and sample locations if applicable. Digital photos will be submitted using a minimum five (5) mega pixel photograph in JPEG format. The contractor shall provide an index for each set of photographs submitted, identifying the base or facility, project number, contractor, and a brief description. Photography of any kind must be coordinated through the installation, customer, or facility POC. Photo documentation shall be loaded to the Data Collaboration Site as specified at the task order level, as requested by the base POC or directed by the CO and/or PM. (CDRL B009)

4.9 Remote and/or Austere Sites – N/A

4.10 Site Access Badges

The contractor shall obtain and monitor assigned security badges or passes (used by both contractor and subcontractor personnel) for the duration of this contract. All security badges or passes shall be returned to the base POC upon expiration of the badge, upon completion of the project, or when possession of the badge is no longer necessary (e.g., upon removal of contractor personnel from specific projects). Requirements for Common Access Cards (CACs) will be specified by the installation.

4.11 Worksite Activities and Coordination

4.11.1 Coordination of Activities

The contractor shall be responsible for protecting the lives and health of employees and other persons on the work site; preventing damage to property, materials, supplies, and equipment, avoiding work interruptions and complying with Occupational Safety and Health Administration (OSHA) safety and local safety office requirements. The contractor shall perform all operations in a prudent, conscientious, safe and professional manner and conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work. The contractor shall maintain documentation supporting training records on site and have written Health and Safety Plans on site and available for workers and/or regulatory review. The contractor shall provide the CO copies of any OSHA report(s), regarding a project site, submitted during the duration of the TO. For areas not covered by OSHA, the contractor shall comply with regulations regarding safety and health and the current edition of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1. (CDRL A003)

The contractor shall record and report promptly (within 1 hour) by telephone, email or other direct means to the CO, PM, the base POC, and to the military installation’s Safety Office, all available facts relating to each instance of damage to Government property or third party property or injury to either contractor, Government, or third party personnel. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, preserve evidence until released by the accident/mishap investigative authority through the CO, and immediately report the incident to Emergency Services using the most expedient communication means (e.g., dialing 911 in the United States). If the Government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist Government personnel in conducting the investigation until it is completed.

The contractor agrees that all personnel and equipment are subject to safety inspections by Government personnel while on federal property.

4.11.2 Radiological Waste, Hazardous Material and Hazardous Waste Permitting and Reporting

The contractor shall sample and handle all radiological waste, hazardous materials and waste that is a requirement for construction of the project in accordance with applicable federal, state, and local requirements. The contractor shall provide all radiological waste, hazardous materials use and hazardous waste disposal documentation to the Base Environmental Office or Installation Hazardous Waste Program Manager, and shall register with the Hazardous Materials Pharmacy program (if available) at the installation to ensure appropriate and efficient tracking of the contractor’s hazardous material purchases, inventories, use, and releases such as required by the Emergency Planning and Community Right-to-Know Act (EPCRA), Executive Orders, or any installation reporting requirements.

The contractor shall also comply with federal, state, and local requirements for any task involving the transportation of radiological waste, hazardous wastes and/or contaminated materials to off-site treatment, storage and/or disposal facilities. The contractor is responsible for the disposition of all Radiological, Hazardous Material and Waste produced by activities directly involved in the construction related operations. This includes 40 CFR 260, 49 CFR 172, 173, 178, 179 and all other applicable local, state, and federal transportation regulations.

The contractor shall ensure that all personnel involved in handling and packaging the hazardous waste be trained for the level of expertise required for the proper performance of the task and, in particular, in the areas of chemical incompatibility, general first aid procedures and spills. The contractor shall provide handling and personnel protective equipment to ensure safe handling of the hazardous/asbestos waste. The contractor agrees that all personnel and equipment are subject to safety inspections by Government personnel while on federal property. (CDRL A004)

4.12 Project Data/Project Deliverables

Project data and deliverables shall be provided to personnel by the contractor to support multiple projects with real-time or near real-time access. Deliverables may include, but are not limited to, a submittal tracker or register, a Request for Information (RFI) tracker, a change order tracker, a photographic log, status reports and project schedule(s). (CDRLs A005, B002, B003, B008)

4.12.1 Protecting Unclassified DoD Data

All DoD and Government data that is shared, stored or created on non-DoD information systems must be protected and any breach or loss of that data must be reported. The contractor shall comply with the security requirements defined in DoD Instruction 8582.01.

4.12.2 Security Breach Notification

Contractor agrees to comply with all applicable laws that require the notification of individuals in the event of unauthorized release of personally identifiable information or other event requiring notification. In the event of a breach of any of contractor’s security obligations, or other event requiring notification under applicable law, contractor agrees to:

a. Notify CO by telephone and e-mail of such an event within 24 hours of discovery, and

b. Notify the US-CERT of such an event within 24 hours of discovery, and

c. Assume responsibility for informing all such individuals in accordance with applicable law, and

d. Indemnify, hold harmless and defend the United States, its trustees, officers, enlisted, and employees from and against any claims, damages, or other harm related to such event. (CDRL A001)

4.12.3 Data Collaboration Site

The contractor shall establish a Data Collaboration with real-time worldwide access available to persons authorized by the CO. The site may include, but not be limited to, the submittal register, submittals, a Request for Information (RFI) tracker, a change order tracker, a photo log, project IMS record, quality control reports, daily reports with complete record of activities and on-site personnel, and other relevant project correspondence. The site must be demonstrated to the Government and approved by the CO prior to any submittals being submitted. The site shall be tailored to the individual projects and close-out documentation shall include an electronic copy of the site documentation, provided in electronic format – digital video disc (DVD) for historical information. Data Collaboration Site data shall be in accordance with 4.12.1 Protecting Unclassified DoD Data.

4.13 Health and Safety Plan (HSP)

The contractor shall provide a Health and Safety Plan (HSP) in accordance with EM385-1-1. (CDRL A006)

4.14 Quality System Plan (QSP)

The contractor shall prepare, for Government review and acceptance, a site-specific QSP that consists of plans, procedures, and organization necessary to produce an end product which complies with the contract requirements. The QSP shall cover all definable features of work (construction operations, both onsite and offsite) and be keyed to the construction sequence.

The project Superintendent must maintain a physical presence at the site at all times construction is taking place and is responsible for all construction and related activities at the site. The project Superintendent should be from the Prime Contractor, unless otherwise specified at the task order level. The Site Superintendent must have the authority to commit and bind the Prime Contractor in exercising his superintendence. It is not acceptable for the Site Superintendent to have to request approval to make decisions on site. (CDRL A007)

4.15 Technical Plans and Reports

The contractor shall provide technical plans, specifications, and reports as defined below and implemented at the TO level. Some of these may include, but are not limited to, the following:

4.15.1 Construction Work Plan

The contractor shall prepare a construction work plan that may include, but is not limited to, any or all of the following subsections as identified in each TO. Items listed in bold are considered relevant to this TO. (CDRL A008)

A. Work Sequencing B. Design Analysis C. Security D. Site Analysis E. Site Preparation F. Excavation G. Spill and Discharge Control H. Explosive Safety I. Health/Safety Plan J. Hazardous Materials Management K. Asbestos Abatement L. Surface Water Management M. Ground Water Management N. Erosion Control O. Emissions Control P. Material and Equipment Control and Storage Q. Transportation R. Startup Testing and Commissioning Plans S. Warranty Call Out Program T. Draft DD Form(s) 1354 U. Demobilization V. Final DD Form(s) 1354 W. O&M Training Manuals

4.15.2 Technical Reports

The contractor shall prepare and submit the following technical reports as identified in each TO. All of the following technical reports may not be required at the TO level. Those that are required will be specified as such in each individual TO. Items listed in bold are considered relevant to this TO.

A. Miscellaneous Technical Report (CDRL A005) B. Construction Cost Estimates (CDRL A009) C. Site/Project Summary (CDRL A010) D. Daily Technical/Field Reports (Status Reports) (As a part of the daily technical/field reports, all tasks shall be identified by Construction Activity Identification Number (CAIN) and correspond with the approved baseline schedule and the WBS.) (CDRL A011) E. Hazardous Materials Survey Report (CDRL A012) F. Hazardous Material and/or Hazardous Waste Disposal Report (CDRL A004) G. Design Drawings (CDRL A013) H. Shop Drawings and/or As-built Drawings (CDRL A014) I. Design Specifications (CDRL A005) J. Geographical Information Systems Updates (CDRL B010) K. Computer Aided Design Drawings (CDRL B011) L. Survey Reports (CDRL A015) M. Quality Assurance/Quality Control Surveillance Plan (CDRL A016) N. O&M Training Manuals (CDRL B012) O. Startup and Commissioning Report (CDRL A005) P. Warranties (CDRL A005) Q. Call-Out Procedures (CDRL A005) R. Pre-Final Inspection Report (CDRL A017) S. Final Inspection Report (CDRL A018)

5.0 PROSECUTING THE WORK

5.1 Site Work

The contractor shall perform site preparation, incidental characterization and field investigation, conservation, and demolition of sites as required in each TO.

5.1.1 Conservation

Activities shall be planned and implemented in a manner that protects existing site utilities, structures, surface features, service operations, monitoring and other types of wells, and the general site environment. This includes the protection of trees, shrubs and other vegetation not in the affected zone from dust damage, soil compaction, and physical contact with machines and equipment. If appropriate, the contractor shall conserve uncontaminated topsoil by removal, storage, or redistribution. All reasonable measures shall be taken to minimize and suppress fugitive emissions of dust, vapors, and other site materials during site work. All fill materials shall be non-contaminated. The contractor shall conduct all operations and activities with the intent of reducing the amount of pollution generated. Specific areas to be focused on are generation of solid waste, use of hazardous materials, use of ozone depleting chemicals, generation of hazardous waste, and use of energy and water. During site work the contractor shall plan, construct, operate, maintain, optimize, and decommission systems necessary to control storm water run-on and run-off; and transport surface water drainage to a treatment plant, discharge location, or any other appropriate destination for discharge in accordance with local environmental regulations.

5.1.2 Site Preparation

The contractor shall perform site work as necessary to prepare sites for construction activities. Security and access controls shall be implemented to prevent unauthorized entry to sites and to protect wildlife from site exposure. The contractor shall survey existing utilities to determine adequacy and need for modifications to support site activities. The contractor shall obtain appropriate approvals and shall construct connections or new systems for electrical power, water, sewer, gas distribution, telephone, and other utilities, as required, to accomplish the activities specified.

5.1.3 Demolition

The contractor shall demolish facilities, systems, and other improvements as necessary to prepare sites for future construction activities. Demolition activities can be ancillary to other requirements or a stand-alone project. The contractor shall conduct demolition efforts in conjunction with such activities as new construction or renovation, removal of outdated facilities, and site clearing from natural disasters. The contractor shall perform surveys as part of demolition efforts to identify conditions and hazardous materials or Asbestos related hazards for mitigation. Demolition efforts shall include validation of existing utilities for active conditions, evaluate potential environmental concerns, and support all AF Real Property considerations at the TO Level. The contractor shall provide all necessary documentation to the PM/CO for preparation of DD Forms 1354. (CDRL A012)

5.2 Construction Operation Services

The contractor shall perform a full range of activities to meet all customers engineering and other construction requirements. Requirements may include construction, completion of conceptual design and construction, demolition, decommissioning, and emergency response for traditional engineering and construction needs. All completed designs shall be signed and sealed in accordance with all applicable requirements.

The contractor shall perform incidental support such as designing, planning, programming, scoping, studying, investigating, evaluating, and consulting on traditional engineering and construction efforts. The contractor shall also provide training and operational support to Government and other contractor personnel regarding the operations and maintenance of equipment, systems, and facilities. The contractor shall provide operation and maintenance of equipment and systems during the commissioning period prior to acceptance by the Government.

5.2.1 Construction

Upon approval of the CO, the contractor may commence on-site construction activities. The contractor shall provide the manpower, equipment, material, services, and transportation necessary to review, plan, develop and implement quality control and oversight services during the construction phase of each TO. Key personnel for the prime contractor, to include the Site Superintendent, Health & Safety Manager, and Quality Control Manager or their CO approved designated replacement will be on site 100% of the time during all construction activities for the performance period of the contract. The Project Manager shall be responsible for ensuring that practical and effective systems are developed to complete the task order and is expected to maintain a frequent on-site presence unless otherwise specified at task order level. In the event of brief absences by the primary, the contractor’s management plan shall include provisions for coverage of key positions by equally qualified personnel for the duration of those brief absences. Details regarding construction management requirements, inspection and testing, construction facilities and temporary controls, environmental protection, quality control system, construction quality control, and project closeout will be identified during the work plan stage of this TO. (CDRLs A005, A007, A008)

5.2.2 Inspections

In all work performed it is the contractor’s responsibility to perform proper QC inspections throughout the project to ensure a quality product. The Government inspector is responsible for adequate Quality Assurance (QA) for the work accomplished. It is not the role of the Government to perform the contractor’s QC for the project, especially during inspections. The contractor shall comply with the standard three phase Contractor Quality Control (CQC) inspection process, referring to the standard UFGS 01 45 00.00 10.

5.2.2.1 Pre-Final Inspection

The contractor shall conduct a pre-final walk through inspection and publish the pre-final inspection findings in a pre-final inspection report. The contractor shall certify that 100% of the contractor’s QC punch list is completed prior to requests for a Government pre-final inspection, with their completed QC punch list attached. The contractor shall conduct a pre-final walk through inspection with a Government representative and publish the inspection findings in a Government pre-final inspection report. UFGS 01 45 00.00 20 1.41 commissioning needs to be completed prior to the pre-final inspection taking place. Contractor shall comply with all applicable provisions listed in UFGS 01 45 00.00 20 1.15. Pre-final inspection report shall include a list of contractor warranty and manufacturer warranty books/certificates from newly installed equipment and materials. At the pre-final inspection, the contractor shall present a draft DD Form 1354, Transfer and Acceptance of Real Property to the Base Civil Engineer (BCE) or other appropriate organization for review. Details will be provided in each TO. (CDRL A017)

5.2.2.2 Final Inspection

The contractor shall certify that 100% of the pre-final punch list is completed prior to requests for a Government final inspection. The contractor shall conduct a final inspection and publish the findings in a final inspection report (Punch List) in accordance with the format specified in the SOW. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final report. The final inspection report shall (1) certify that all items have been implemented and that the construction is complete; (2) include a record of “signed and sealed” as-built drawings and specifications verifying that all development standards have been met; (3) schedule to complete the punch list; (4) One year contractor warranty and manufacturer warranty books/certificates from newly installed equipment and materials. At the final inspection, the contractor shall present a completed DD Form 1354, Transfer and Acceptance of Real Property to the Base Civil Engineer (BCE) or other appropriate organization for signature and acceptance. Contractor shall comply with all applicable provisions listed in UFGS 01 45 00.00 20 1.15. (CDRL A018)

5.2.3 Delivery and Warranty

The contractor shall complete all inspection and commissioning requirements prior to the pre-final inspection. The warranty shall be issued in accordance with FAR 52.246-21. Extended warranties offered by the contractor and its subcontractors or suppliers may be accepted at the Government’s discretion. The contractor shall provide system O&M manuals and parts list to the Government, and train maintenance personnel in system operations prior to delivery and Government acceptance, as well as manufacturers’ point of contacts (POCs) for troubleshooting, repair and consulting questions. (CDRLs A005, B012)

5.3 Demobilization

The contractor shall decontaminate equipment and facilities, decommission facilities as necessary, and restore the site back to its pre-project condition or as directed in the TO. The contractor shall remove any temporary facilities and implement erosion control measures such as seeding, mulch, sodding, and erosion control fabrics; restore roads, structures and utilities; and plant trees, shrubbery, grasses and other vegetation. The contractor shall document and report on activities and train Government personnel to perform required maintenance.

The contractor shall abide by FAR 52.245-1 Government Property and Defense Contract Management Agency (DCMA) instructions pertaining to disposal of Government Property and reporting through the Plant Clearance Automated Reutilization Screening System (PCARSS) in the removal and disposition of any Government Property during the Demobilization from the project site. (CDRLs A005, A010, B012)

5.4 Emergency Response

The contractor may be required to perform emergency response services. The contractor may be required to perform emergency repairs to facilities, systems, improvements, or utilities in the course of executing TO requirements or as stand-alone activities. The contractor may be required to perform emergency response to situations arising from natural disasters, project activities or actions from others. (CDRL A005)

5.5 Maintenance and Repair

The contractor shall perform construction type maintenance and repair of facilities, systems, and utilities. Construction type maintenance and repair can be performed incidental to other requirements or as a stand-alone project. Service type maintenance and repair is not included in this contract. (CDRLs A005, A008)

5.6 Ordnance Removal and Support - NA

6.0 FACILITY CONSTRUCTION TASK ORDER DELIVERY METHODS

The contractor shall perform a full range of activities to meet all customers’ construction requirements as designed and specified. Requirements may include construction, demolition, repair, and emergency response tasks. The requirements in this TO are considered as construction only.

6.1 Design Build (D-B)

From USC Title 10 Section 2305a, design-build approach may be used to perform the design and construction of a public building, facility, or work. The contractor shall manage and perform D-B construction work as defined. The information contained in this section applies to design submission procedures after award.

The contractor is the Designer of Record (DOR) as well as the Constructor of Record for D-B projects. As the DOR the contractor accepts specific responsibilities as described in Section 6.1.1.

6.1.1 Designers of Record (DOR)/Design Project Manager (PM)

The D-B contractor shall identify, for Government Acceptance, the DOR for each area of work. One DOR may be responsible for no more than two disciplines. All DORs shall be registered Professional Engineers or Architects as required.

The DOR shall stamp, sign, and date each design drawing under their responsible discipline for Certified Final design documentation stage. The DOR shall be a prime contractor employee, be contracted directly by the prime contractor, or be an employee of a design firm that is contracted directly by the prime contractor.

In addition to these requirements, the prime contractor shall have a Design Project Manager (PM). This individual is responsible for overall integration of the contractor’s team DORs’ work.

All design professionals as specified in the TO requirements will need to comply with all applicable federal, state, local, and DoD (i.e., UFC) licensure requirements.

6.1.2 Contractor Design Requirements after Award

The contractor must submit for Government acceptance, a Design Quality Control Plan as required, before design may proceed. The Design Quality Control Plan must indicate the designer’s integral role throughout design and construction. Resumes of each DOR shall be included to demonstrate compliance with the RFP requirements. A list of designers, checkers, and independent reviewers must be included to demonstrate professional registration and three separate individuals working per discipline. The Design Quality Control Plan must address how drawings will be coordinated and finalized through as-built submission. The Design Quality Control Plan shall include the design configuration management addressing authorities, symbols/abbreviations, legends, naming, drawing revision controls and process, record file maintenance, and QC checklists.

The Certified Final Design shall be submitted only when ALL review comments have been addressed, incorporated into the design, and the final design has been accepted, and is ready for construction. It shall include signatures on each sheet and professional stamps from each DOR.

The design submittals shall include specifications; drawings; design analysis; Furniture, Fixtures and Equipment (FF&E); Comprehensive Interior Design (CID); Structural Interior Design (SID); permit applications; confirmation notices and submittal registers. The Government will assist the contractor in finalizing the final draft DD1354; however, it is the contractor’s responsibility to provide. (CDRLS A002, A005, A009, A013, A014, A020, A021, A022, A023, B013)

6.1.3 User Requirements Design Meeting

The DORs are required to hold and document individual meetings with the Users on their respective areas of responsibility. The Architect and Interior Designer shall hold a furniture meeting with the Users. They shall discuss each room and the furniture requirements involved. The discussions from this meeting shall be reflected in the FF&E and SID submittals. Meeting records will be provided to the entire project delivery team. The Communication/Electrical Designer is required to hold a separate meeting with the Users and personnel from base. They shall discuss the IT requirements of the project. The discussions from this meeting shall be reflected in the Interim Design Submittal. Meeting minutes will be provided to the entire project delivery team. Any design issues which arise that are outside the scope of the contract at the TO level shall be identified by the Design PM. A response will be furnished by the CO, and if necessary, a change order will be issued.

The Design PM is responsible for preparing and distributing meeting minutes for all meetings and conference calls during design. (CDRLs A005, A021, A023, B007)

6.1.4 Geotechnical/Hazardous Material Survey Requirements and Responsibilities

The contractor’s team shall include a licensed professional geotechnical engineer to interpret the subsurface conditions and develop earthwork and foundation requirements and design parameters.