RFP_18QT0010036_amendment_2_.pdf

Amendment #2 on RFP 18QT0010036 dated July 9, 2018 to fabricate the West End Exhibits for the National Air and Space Museum (NASM) answers preliminary bidder questions and extends the deadline for the submission of bidder questions.

A. The response to preliminary bidders questions is attached. Additional responses related to technical questions and the drawings are forthcoming.

B.1The RFP deadline for submission of questions has been extended to July 16 at 9:00 am EST.

B.2 The deadline for submission of emailed proposals remains at August 30, 2018 9:00 am. EST

C. With the exception of the changes made herein, all deadlines and contract terms and conditions of

RFP 18QT0010036 remain in effect.

Smithsonian Institution RFP 18QT0010036

NASM

Question #

RFP Section Question Smithsonian Response Response to Bidders

1 Technical Package

A19210008000 Model Henson steam carriage – Object list states: There is some cracking to fuselage. Will this item be ready for installation within the program dates?

Artifacts will be delivered on schedule as required

7/9/2018

60 Technical Package

There are a number of schedules that are located at the beginning of each drawing package and my question is there a compiled list of these schedules in excel format. This would greatly help in sorting all of this information. (display plinths, wall partitions, display cases, graphic schedules). Due to the time constraints we would request that this information be submitted as quickly as possible.

Schedules have been provided to bidders 7/9/2018

61 Technical Package

We could not find any schedule or breakdown of the items or elements composing the different packages of the Schedule of unit prices (AV/CI Hardware, Exhibitry, Display Cases, Interactives, Graphics, Base Build, Lighting, BB Connectivity).

Please clarify if this schedule will be available for the bidders.

Schedules have been provided to bidders 7/9/2018

Response date 7.9.2018

62 01. J7 Attachment F to N.

Proposed classification field does not match with the key role. For instance, a Safety Coordinator role is not related to being a Lead Acoustical

Engineer. Please clarify.

J.7 Attachments F through X have been updated and changes have been highlighted

7/9/2018

63 Technical Package

Will the Smithsonian be providing additional detailed pricing lists for bidders to confirms scope and to ensure that all bidders are submitting apples to apples pricing? We have received the casework and the graphics lists, but in all previous recent large Smithsonian RFPs

(NMAAHC, NMAH 2W, Deep Time) bidders have been given detailed pricing sheets itemizing all aspects of the scope, gallery by gallery, in far more detail than what is required in attachment J.8. Indeed, in evaluating pricing, how is the

Smithsonian to know whether a bidder included such and such a plinth or such and such a railing, when no line item for such an element exists and all that is required are lump sums? Please clarify how the Smithsonian intends to determine, in detail, what a proposer’s pricing includes and does not include failing this detailed Bill of

Quantities or Element List?

The technical packages provide detailed scope information that allows for proper pricing of this contact ‐ further information will not be provided for bidding purposes

7/9/2018

J. 7 Reference Attachment C, Past Performance

Questionnaire, located on Page 4 of Document

We can’t find any instructions for what to do with this form, if anything. Attachment C is not mentioned in the RFP at all. Attachment C itself is titled “Provided for Information Purposes

Only.” Do the bidders need to do anything with this form prior to the bid submission?

J. 7 Attachment C has been updated with highlighted instructions

7/9/2018

J. 7 Reference Attachments F

– N Key Personnel Resume Templates, located on Pages

7 – 16

In many cases, the Attachment title, such as Case Manufacturer(s) Coordinator, does not match the “Proposed Classification” or the “Required Skills” sections. • As an example, Attachment H

– KEY PERSONNEL RESUME TEMPLATE – CASE

MANUFACTURER(S) COORDINATOR, has a “Proposed Classification” of “LEAD EXHIBIT

DESIGNER,” and an Education requiring a design degree. It appears these forms were incompletely updated from a previous solicitation. Please update the resume templates to accurately reflect the positions, experience, and education required for exhibit fabrication.

J.7 Attachments F through X have been updated and changes have been highlighted

7/9/2018

66 J. 14

Price Schedule (Complete as part of business proposal). Is there a detailed pricing schedule for the submission of the Deductive Options or are you expecting all sub elements to be included in the total firm fixed price? For example, Option #13 (CLIN #14) includes 12 sub elements.

All sub elements of deductive options should be included in the firm fixed price

67 Building Trades

There are MANY mentions of building trade work throughout the drawings and documents. In most cases, these mentions do not specify who is to provide the item. Rather than attempting to clarify each mention, please provide an overall description of the building trades to be provided by the building general contractor and those to be provided by the exhibit fabricator. If a given task is shared between the building general contractor and the exhibit fabricator, please specify where one ends and the other begins.

This clarification is a major reason why we have asked for an extension of the bid due date.

Delineation of trades is explained in Section C of the RFP

7/9/2018

68 J.8 How are we to use Attachment J.8 Schedule of Unit Prices? The RFP references using J.14 Bid

Sheet to submit pricing?

J.8 is for submitting set prices for units identified in the attachment; J. 14 is for submitting the full bid 7/9/2018

69 Solicitation G.3.1 (page 30) Are subcontractors required to include key personnel to be assigned under this contract similar to the prime contactor?

OCON responded 7/9/2018

70 J. 7 PAGE 2. Are subcontractors required to submit past performance questionnaires similar to what the prime contractor will submit?

OCON responded 7/9/2018

71 J. 24

Specifications – on page 11 of 846 1.4 SUMMARY OF WORK item B “Work of the

Exhibit Contract includes but is not limited to the following (see RFP T18SOL for complete list of work)” . We can’t find RFP T18SOL in the package. Is it named something different? If not can is be supplied?

RFP T18SOL is the title of this request for proposals

72 General The SUMMARY OF WORK does not list artifact mounts and installation of artifacts. Are they required as part of this bid

Mounts are part of this bid as indicated in the technical drawings

7/9/2018

73 General The SUMMARY OF WORK does not list High Level Objects. Is any work with these items required as part of this bid?

This contract does not require movement or installation of high level objects

7/9/2018

74 General The SUMMARY OF WORK does not list Low Level Objects. Is any work with these items required as part of this bid?

This contract does not require movement or installation of low level objects

7/9/2018

75 General Please can you provide a Bill of Quantity/Pricing document for the contract works and a prelims schedule.

OCON responded 7/9/2018

76 J. 24

The Exhibit Fabricator is to provide Marmoleum flooring in eight of nine galleries, with carpet tiles priced as an option. J.24 Specifications provides information on floor leveling/surface prep requirements but there is no indication within the project documents stating whether this task will be done by the base building GC or will need to be done by the exhibit fabricator.

Please clarify

The Revitalization contractor will provide a clean floor once current carpet is removed.

7/9/2018

77 Technical Package

With regards to the Alteration works to the Fire Life Safety systems (Fire alarm/Sprinklers etc) where we are due to extend who will be responsible for the overall commissioning of the system?

The Commissioning Agent will work with CSC (Revitalization contrator) and Smithsonian to ensure the system is commissioned per the contract documents. The fabrication contractor is not responsible for commissioning of the life safety systems.

7/9/2018

78 Technical Package

Please can you advise who the current Museum incumbent contractors are for the following: Fire

Alarm Systems, Security including CCTV, Fire Alarm System including Sprinklers

Revitalization construction subcontractors have not been selected as of the date of this response

79 Technical Package

In reference to Section C of the RFP (Document reference:

18QT0010036_Fabrication_of_National_Air_and _Space_Museum_Exhibits), page No 9, please can you advise who the Artefact Move Contractor is?

The artifact move contractor is Clark Smoot Consigli (CSC), the Revitalization contractor, announced via FedBizOpps.gov 7/9/2018

42 Technical Package

A19790353000 Stringfellow Triplane, Reproduction – Object list states: We may need to manufacture a strongback (would not need to be very substantial) to allow us to have some support taglines in addition to the mount off the wall. Can you now confirm whether a strong back is required? If unknown, should an allowance be included for this? Please confirm that this is to be wall mounted only?

No allowance by exhibit fabricator needs to be made

7/9/2018

80 Technical Package

SPECS: 06 4000 (page 146‐147), FABRICATION, H,‐ Prototypes: Will the contractor be required to ship listed prototypes to NMB for inspection or will they be inspected at the fabricators shop?

The prototypes listed in this specification do not require shipment to NASM

7/9/2018

81 J. 27

Structural Mounts – In the bid package there documents J.13 Structural Mounts SI Furnished‐ Fabricator Installed and J.27 Structural Mounts SI Furnished –SI Installed. But on the drawing package there are list of Structural Mounts that are not included on either of these lists, some indicate that they are new some indicate to be re used. Please clarify what is required for this scope of work.

Please see C.3.13 in the RFP. A general summary is the fabrication contractor's scope of work includes all new structural mounts within the

Mounts Package that is not listed as Smithsonian (SI) Furnished in either the J13 or J27. These remaining mounts are considered highly integral to an exhibit component.

82 J. 13, J. 27

Structural Mounts – on documents J.13 and J.27 in the section for Gallery 105 Reinventing Flight the forklift riser for the Pratt & Whitney Wasp Major R‐4360‐59B Cutaway is listed on both sheets. Which is correct?

This structural riser should be removed from the J13 SI Furnished ‐ Fabricator Installed attachment. Its correct location is in J27 SI Furnished ‐ SI Installed. This riser was not assigned a SM number in the design phase. This riser is required for the movement and placement of the Pratt & Whitney Wasp Major R‐ 4360‐59B Cutaway into the case which will be performed by the Artifact Move Contractor

(AMC)

7/9/2018

83 General Who is responsible for mounting the artifacts on to the Structural Mounts?

Artifact handling will not be conducted by fabrication contract 7/9/2018

84 Technical Package

Objects that have not yet been acquired and have a requirement to be rigged, please advise when and where these items would be available for review by the specialist rigging contractor?

Once the fabrication contract is awarded, schedule information on new acquisition and loaned artifacts will be provided to the contractor.