18QT0010036_Fabrication_of_National_Air_and_Space_Museum_Exhibits.pdf

REQUEST FOR PROPOSAL 18QT0010036

SMITHSONIAN INSTITUTION

NATIONAL AIR AND SPACE MUSEUM

FABRICATION OF WEST END EXHIBITS

Questions regarding RFP due on July 2, 2018 9:00 am EST

Site visit June 27, 2018 9:00 am EST Proposals due via email on July 30, 2018 9:00 am EST

A. GENERAL INVITATION

The Smithsonian Institution (“Smithsonian”) National Air and Space Museum (NASM) hereby invites you to submit a proposal to provide exhibit fabrication and installation services for nine state-of-the-art exhibitions. Installation and completion will be sequenced in conjunction with the building renovation project (Revitalization). The contract is expected to be awarded in

September 2018. The delivery date for Sequence 1 is in October 2021 and for Sequence 2 in

March 2022.

PROPOSAL SUBMISSION

Proposals must be submitted in two distinct files. An email response is acceptable if followed up by four hard copies of the technical proposal and one hard copy of the business proposal.

PROPOSALS MUST BE RECEIVED VIA EMAIL NO LATER THAN July 30, 2018 at 9:00 am EST. The email response shall be submitted to Debra Berke, Contracting Specialist at berked@si.edu.

Make sure to receive acknowledgement via email to know that your proposal has been received by the Smithsonian Institution and was not rejected due to the 18 mb size limit of the incoming mail server. Provided that the electronic copy is received at the above email address by the above stated deadline, the hard copies shall be delivered to Debra Berke no later than August 1, 2018 11:00 am EST at the addresses listed in section L.

THIS SOLICITATION HAS A MINIMUM REQUIREMENT THAT OFFERORS MUST HAVE HAD

EXPERIENCE FABRICATING AT LEAST TWO COMPLEX EXHIBITS THAT INTEGRATED OBJECTS,

IMAGES, AND MULTIMEDIA, IN A SPACE THAT IS AT MINIMUM 40,000 SQ-FT IN THE LAST 5

YEARS WITH AT LEAST TWO BEING COMPLETED. FIRMS MUST CLEARLY DEMONSTRATE THAT

THEY MEET THIS REQUIREMENT AT THE FRONT OF THEIR TECHNICAL PROPOSAL.

SECTION B - SUPPLIES/SERVICES AND PRICES/COSTS

B.1 Type of Contract

This contract will be a firm fixed price contract for all labor and materials, and all indirect costs, including travel and per diem (if applicable), communication, delivery, subcontractors, and profit for which the Contractor expects payment.

B.2 The “exhibition fabricator” (hereinafter referred to as the “Contractor”) shall provide fabrication and installation services in accordance with the requirements of Section C and as otherwise set forth in this contract and any amendments and attachments hereto, including but not limited to the Specifications and Drawings for the Smithsonian Institution’s National Air and Space Museum (hereinafter referred to as the “NASM”), by Haley Sharpe Design (hsd), dated May 14, 2018. The Contractor shall furnish all supervision, labor, materials, equipment, and facilities needed to fabricate and install the exhibits per the Bid Documents. Provide a price proposal based on a completion date of Sequence 1 by October 15, 2021 and Sequence 2 by March 15, 2022. These dates are subject to change based on the Revitalization project.

B.3 Prices/Costs

BASE CONTRACT: The Contractor shall perform all effort in accordance with the requirements of this contract for the firm-fixed price below.

TOTAL FIRM FIXED PRICE/COST:

Exhibition fabrication scope as detailed in the drawings dated May 14, 2018. The base bid shall have the price with the lower cost items such as non reflective glass, carpet, etc, and the options shall be add ons.

Total Firm Fixed Price: ______________________________ $____________

OPTION 1: ADD

Option 1 is an additive option to the Base Bid, which adds Zone 3 to the contract.

OPTION 2: DEDUCT

Non-reflective glass with exception of cases in J.9 Deductive Options

OPTION 3: DEDUCT

Marmoleum, replace with Carpet per Specifications and Drawings

OPTION 4: DEDUCT

Omit AV-206-06 Humans Reach the Moon Video Wall in gallery 206 Destination Moon

OPTION 5: DEDUCT

Omit DC-206-31 Apollo Command module case and replace with glass barrier in gallery 206 Destination Moon

OPTION 6: DEDUCT

Omit DC-206-38 Lunar Roving vehicle case and replace with a frontal glass barrier only in gallery 206 Destination Moon

OPTION 7: DEDUCT

Omit DC-206-16 Bezos case and replace with glass barrier, 206 Destination Moon.

OPTION 8: DEDUCT

Other Material VE: Omissions as listed and described in J.9 Deductive Options

OPTION 9: DEDUCT

Level 1 AV/CI Reductions: Omissions as listed and described in J.9 Deductive Options

OPTION 10: DEDUCT

Level 1 Content Reductions (Cases, Models, etc.): Omissions as listed and described in J.9 Deductive Options

OPTION 11: DEDUCT

Level 2 AV/CI Reductions: Omissions as listed and described in J.9 Deductive Options

OPTION 12: DEDUCT

Level 2 Content Reductions (Cases, Models, etc): Omissions as listed and described in J.9 Deductive Options

OPTION 13: DEDUCT

Last Resort Reductions as listed and described in J.9 Deductive Options

Option 1 to be exercised within 180 days from contract award. (Notice to Proceed).

Options 2-13 to be exercised within 60 days from contract award. (Notice to Proceed).

*All Firm Fixed Prices shall include all direct labor, indirect costs (overhead and general and administrative expenses), other direct costs (i.e. materials, communication, reproduction, etc.

and travel, per diem and lodging), subcontractor, commission, and profit for which Contractor expects payment.

Itemized Bid Sheet (Attachment J.14)

Complete Attachment J.14 Itemized Bid Sheet as part of business proposal

B.4 Travel and Per Diem

B.4.1 Contractor’s firm fixed price shall include transportation costs and travel allowances (per diem) of personnel authorized to undertake out-of-town, overnight travel under this contract, if applicable. Such transportation costs WILL NOT be reimbursed separately.

B.4.2 No profit or fee shall be included on travel and per diem expenses included in the firm fixed price.

B.5. Optional Services:

The Smithsonian Institution reserves the sole option to exercise the optional services. The awarded Contractor shall not commence work on the optional services without first receiving authorization from the Contracting Officer in the form of a written modification to the contract as signed by the Contracting Officer. If the Smithsonian Institution exercises some or all of the optional services, these optional services and their deliverables will be executed according to the same schedule as the Base Bid.

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 Introduction

C.1.1 Background The Smithsonian’s National Air and Space Museum (NASM) is one of the world’s most visited museums. Its vast collection of one-of-a-kind aerospace materials is housed in three locations, the National Mall building, the

Udvar-Hazy Center (UHC), and the Paul E. Garber Facility, and displayed in two, the National Mall building and the Udvar-Hazy Center. The collections are varied and include everything from coins and pins, paper items, uniforms, and space suits to large aircraft and spacecraft. The National Mall building has approximately 250,000 square feet of exhibition space on two levels with 23 themed galleries. (The Udvar-Hazy Center has approximately 825,000 square feet of display space on several levels.) The Museum attendance is approximately 7 million people a year.

C.1.2 Revitalization NASM’s National Mall building (NMB) is undergoing a building wide renovation, which will be referred to as `Revitalization,’ involving replacing the exterior stone and the interior mechanical systems as well as most of the walls, shoring up some of the floor, and modifying the entrances among other things. Every single interior space and artifact will be affected including the exhibition galleries that will have to be almost completely renovated.

Revitalization will include providing the infrastructure for new and more interactive exhibits and technologies. The project will replace all building systems, including electrical and telecommunications; base-building and emergency lighting; data and power to allow flexibility for portions of the

Exhibitions that will change more frequently; and better energy consumption to comply with the Smithsonian’s sustainable design goals to create a LEED-certified space. The Museum is using this opportunity to rethink its exhibition program and install new or updated exhibitions. The museum will remain open to the public during this period of work. The Smithsonian’s Construction

Manager has provided a plan to phase the construction of the Revitalization project. Phase 1 of Revitalization entails improvements to the west half of the building, and Phase 2 will continue improvement of the east end. The CMc’s phasing plan for the Revitalization project will determine access to construction efforts and public visitation to the NASM Mall Building through the end of 2024.

The successful offeror will be expected to cooperate actively as appropriate with the Smithsonian’s project team for both Revitalization and Transformation projects. The Project Team shall include, but may not be limited to NASM museum staff, Designer of Record for the West End, the Designer of Record for the Commons, Construction Manager at Risk, and Designer of Record for

Revitalization.

C.1.3 Transformation All the exhibitions at NASM will be de-installed as part of the

Revitalization Project and delivered as black boxes for the exhibition installations by gallery, on a phased basis. Transformation is divided into three parts: the West End Exhibitions, the Commons Spaces, and the East End

Exhibitions. This contract is for the fabrication and installation of the first nine galleries within the West End Exhibitions. The West End Exhibitions are further divided into three Zones based on their completion and availability during

Revitalization. Transformation will follow the Revitalization project’s schedule installing exhibitions as soon as the black boxes are available so that the

Museum’s spaces are closed for a minimal amount of time. The nine exhibitions in the West End of the building have been designed and require fabrication and installation in phases ending in March 2022 are tentative and subject to

Revitalization schedule. Other contracts will govern the design and fabrication of the East End galleries, hallway and terraces spaces, the Commons, as well as make sure that the entrance areas in all of the exhibitions are coherent.

C.1.4 Galleries The following is a brief overview of the nine galleries listed by

Zone. Further description of the galleries can be found in the Presentation Book for each gallery. Availability of the black box for installation and gallery completion dates can be found in the attached Transformation schedule.

Sequence 1

Zone 1

The Early Flight Gallery is a 5300 sq-ft permanent exhibition within Zone 1. It is one of three galleries within the Revolutions Suite of galleries. It tells the story of how the dream of aviation became a reality, and how in one short decade after the Wright Brothers first achieved powered flight, men and women both in

America and around the world were pushing boundaries, setting records, participating in air shows and turning the aircraft into a technology that would shape the future.

The Reinventing Flight Gallery is a 4900 sq-ft permanent exhibition within Zone

1. It is one of three galleries within the Revolutions Suite of galleries. This gallery explores the story of the designers and engineers, the organizations and individuals who, through personal and collective brilliance, through need and through trial and error shaped and refined the aircraft into something little changed since. In a little over 30 years since the pioneers of early flight, the first recognizably modern aircraft came into existence.

The Nation of Speed Gallery is a 5300 sq-ft temporary exhibition within Zone 1.

It is one of three galleries within the Specialty Suite of galleries. The focus of this gallery is not on what constitutes extreme speed today, but on rediscovering the people, the technology, and the times in which stories of speed took place and their social and cultural ramifications.

The Exploring the Planets Gallery is a 4900 sq-ft permanent exhibition within

Zone 1. It is one of three galleries within the Explorations Suite of galleries.

The main focus is the on the science and history of our understanding of planets and moons.

Zone 2

The We All Fly Gallery is a 6400 sq-ft permanent exhibition within Zone 2. It is one of three galleries within the Revolutions Suite of galleries. We All Fly is a celebration of general aviation. It tells the story of the variety of general aviation in the US, its surprising facts, how it affects your everyday life, its personalities and history. It covers themes including sports, private, business, humanitarian and utility flight.

The Destination Moon gallery is an 8500 sq-ft permanent exhibition within Zone

2. It is one of three galleries within the Explorations Suite of galleries. This exhibition tells the inspiring story of how we are exploring our nearest neighbor in space. Exploration resumed in the 1990s with robots, for reasons quite different than during the Cold War. The Moon remains a destination for humanity, both in imagination and reality.

The America by Air gallery is a 12,000 sq-ft permanent exhibition within Zone 2.

It is one of three galleries within the Specialty Suite of galleries. This exhibition shows how the development of the airline industry and changes in aviation technology have shaped the airline passenger experience.

Sequence 2

Zone 3

The Wright Brothers gallery is a 5400 sq-ft permanent exhibition within Zone 3.

It is one of three galleries within the Specialty Suite of galleries. The Wright

Brothers gallery marks the Wright brothers’ 1903 invention of the airplane with a thorough and imaginative presentation of their technical achievement, coupled with a rich and colorful examination of how this revolutionary new technology was received, understood, and speculated upon as the new century opened.

The One World Connected gallery is a 5200 sq-ft permanent exhibition within

Zone 3. It is one of three galleries within the Explorations Suite of galleries. The gallery tells the story of how aviation and spaceflight fostered two intertwined, momentous changes in everyday life.

C.1.5 Terminology and Abbreviations

Revitalization: Building renovation being done by SI architecture and construction contractors. For additional information, please see public solicitations F16SOL10023, F16SOL10024, F16SOL10063 and F16SOL10064.

Transformation: Exhibitions that will be designed and fabricated by exhibit design and fabrication contractors in cooperation with the Smithsonian’s Project

Team for Revitalization.

New: new design

Renovated: an existing exhibit that will be recreated with enhancements in a new gallery space

Updated: an existing exhibit that is staying in its space but needs to have updates

Gallery: the room that holds the exhibitions

Exhibition: the cabinetry, graphics, multimedia, and artifacts that are in the gallery

Interactives: audio-only pieces, video-only pieces, video pieces with audio, and computer interactives

Mechanical Interactives: interactives focusing on a kinetic and/or tactile learning experience

Tactiles: touchable models

PM: Project Manager

DM: Design Manager

NASM: National Air and Space Museum

UHC: Udvar-Hazy Center

SF: Smithsonian Facilities

MEP: Mechanical, Electrical, Plumbing

Owner: Government - Smithsonian Institution - National Air and Space Museum

Contractor: Exhibit fabrication contractor selected in this RFP.

C.2 Project Overview

C.2.1 This project will be solicited and awarded as a single “fabrication” contract. The selected Contractor shall bear full responsibility for review of any preliminary information existing at the time of award, preparation of shop drawings, preparation of accurate as-built drawings, maintenance manuals and instructions per the specifications and Division 1 requirements, mockups, prototyping of critical elements, construction/fabrication of exhibit elements, display cases, graphic production, installation of Owner and Contractor provided AV, lighting and structural mounts within the fabricated exhibit elements, AV hardware procurement and installation/integration, lighting procurement and installation, installation of exhibit elements.

Contractor is responsible for cleaning the entire exhibit in preparation for a dust free environment for artifact installation, AV installation/integration and for a final clean immediately before the project completion date. Contractor shall provide a final Graphics package no less than one (1) month and no more than three (3) months after the project completion date. This package shall include the final production files with any subsequent punch list changes and include final graphic typeface and typesetting layouts with illustrations, photographs, and artwork included in the layouts and specifications keyed to the script and drawings. The package shall include the final locations and measurements for the placement of graphics in the Exhibitions. The Contractor shall purchase and provide the licenses and electronic files of all Exhibitions’ fonts (minimum of three (3) licenses or installation rights on three (3) computers in both Mac and PC format) and provide documentation and electronic files to the Smithsonian.

Drawings and graphic layouts shall supplement each other and be coordinated.

All files shall be provided in both editable original formats and pdf format.

Design and production of all the AV and multimedia software elements will be under separate contract through the designer of the exhibition, Haley Sharpe Design (hsd) to their subcontractors; Cortina, Richard Lewis Media Group (RLMG), and Immersive. The Contractor is responsible for coordinating the AV installation/integration work.

C.2.2 The selected Contractor shall be singularly responsible for fabrication and installation of the project. Contractor shall furnish all non-Government furnished contractor installed fittings, fixtures and track, and install all lighting track, fittings, fixtures shown in the bid set as not being provided by the base building;. The selected Contractor shall also have total responsibility for all aspects of quality control and quality assurance.

C.2.3 During the performance of the work, the Contractor shall keep in close liaison with the Smithsonian Contracting Officer’s Technical Representative (“COTR”) or designated representative. Contractor shall prepare and distribute to the Smithsonian a written report of all significant telephone conversations, meetings, or discussions between the Contractor, and any organization contacted concerning this project. These memoranda shall be dispatched within four (4) calendar days of the occurrence of any of the above event stated events.

There may be a webcam through the duration of construction serving images to an online, public time lapse installed in some of the galleries. If this happens, the contractor will be required to sign a Recording Release Form which will be given to the contractor.

C.2.4 The selected Contractor will be expected to collaborate with the Smithsonian staff from NASM and Smithsonian Facilities (SF), Haley Sharpe Design (hsd) and their subcontractors, Quinn Evans Architects (QEA) and their subcontractors, CSC (Clark Smoot Consigli), the building construction consortium, and their subcontractors, as well as other subcontractors including the Artifact Move Contractor (AMC). A high level of communication and coordination will be required for this project including meetings, email, and telephonic communication. This is to include the requirement for Contractor to attend weekly held building contractor meetings to ensure coordination.

C.2.5 Other than where specifically noted in this Request For Proposal (“RFP”), the

Smithsonian staff will only be present to the extent necessary to provide project coordination, and to observe and review the progress of the projects. Smithsonian will review for approval deliverables, shop drawings, prototypes etc. At the minimum, Smithsonian approval of work effort at the conclusion of each phase is required.

C.2.6 Smithsonian reviews and approval shall not relieve the Contractor of professional liability or conformance with the Scope of Work. The Contractor is totally responsible for all facets of the project. This responsibility remains with the Contractor until construction is completed, as-built documents are submitted, and all claims are resolved.

C.2.7 Contractor must be responsive to NASM schedules and the infrastructure renovation schedule as well as the schedules of other Contractors and around other construction projects happening around the building that require systems outages and closures. The Contractor shall work cooperatively with NASM staff and other Contractors and vendors to ensure efficiency and safety.

C.2.8 Contractor shall participate in meetings at NASM, a comprehensive meeting schedule for both fabrication and installation phases of the projects will be drawn up between NASM and the Contractor at the first meeting. Meetings will be held at the NASM unless otherwise agreed to. Contractor shall bring major subcontractors to progress meetings as required. Contractor shall participate in Revitalization meetings as directed by COTR.

C.2.9 Work shall be coordinated with the Owner and Artifact Move Contractor in the exhibits spaces during exhibit installation. This will include the installation of mounts and artifacts. Installation must be closely coordinated with a phased schedule that will require multiple contractors and staff working in project area simultaneously. There will be shared occupancy during the entire installation window.

SPECIAL JOB SITE CONDITIONS

The Contractor may be installing exhibits in an active construction site while CSC (Clark Smoot Consigli) is still completing the Revitalization Project in the West End and prior to official turn over of the space to the Smithsonian. This shared-use period will require careful cooperation and coordination between the Contractor and CSC to insure the work of both parties is completed in a safe and secure manner and without detrimental impacts to either party’s schedule or budget.

The conditions of work and ‘rules of engagement’ are fully defined in the attached Division 1 Specifications, Section 10000, General Requirements. It is incumbent upon the Contractor to read and follow the General Requirements and incorporate all of the requirements in their Technical Proposal.

In addition, regular access to the work site (Galleries 102, 103, 105, 106, 107, 203, 205, 206, 207) will be required for NASM Staff for the purposes of press communications, donor relations, and artifact installation. Close coordination and flexibility will be required.

The Contractor shall verify all site and design drawing dimensions in the field. This is particularly important given the building modifications taking place during the Revitalization period. Owner provided structural components required field verification for integration into fabricator provided components. Required delivery dates to accomplish this work shall be provided to the Owner.

C.3 Scope of Work

C.3.1 All work requested of Contractor hereunder is for professional, technical, non-personal services. The successful Contractor shall furnish all management, supervision, labor, materials, equipment, and facilities necessary to fabricate, or otherwise provide, deliver, install, commission, and warrant all the exhibition components and systems that comprise the West End Exhibitions Fabrication at NASM. All work effort shall be accomplished in accordance with this Contract, and the attached drawings completed by Haley Sharpe Design (hsd), dated May 14, 2018, and as otherwise specified herein and in any attachments and amendments hereto.

C.3.2 If any part of the Contractor’s work is subcontracted to another firm

(“Subcontractor(s)”), the Contractor shall advise and supervise the Subcontractor(s) on all elements and phases of the work. The Contractor is responsible for the quality control, assurance, and timeliness of all subcontractor work. The Contractors shall make the Subcontractors available as requested for meetings and reviews. Any subcontractor changes from the proposal must be approved in advance by NASM.

C.3.3 The Contractor shall be responsible for scheduling, coordinating, overseeing, and managing all work under this Contract. The Contractor is responsible for the quality control, assurance, and timeliness of all subcontractor work.

C.3.4 The Contractor shall perform the above work in a single and continuous phase, which includes, but is not limited to, site verifications, shop drawings, mockups, prototypes, sample submittals, fabrication, graphic proofs, graphic production, AV hardware procurement, installation, and systems integration, specimen bracket making and installation, illustration integration into graphic files, storage, delivery, installation, testing, commissioning, demonstration, manuals, and training as shown and described in this RFP and its attachments.

C.3.5 Contractor shall be responsible for taking measurements and weight-loading capacities of the delivery and egress route(s) in the building to ensure that the exhibit components can be moved in to the space safely and without damage to the property.

C.3.6 Contractor shall open its fabrication facility and Subcontractor facilities for inspections as required by NASM during the project.

C.3.7 Contractor shall fabricate, or otherwise provide, all project components specified in the final fabrication drawings set including, but not limited to, cases, plinths, vitrines and other glass, millwork panels, graphics, decks, reader rails, multimedia housings, bezels and supports, structures, lighting elements and supports, tactile models, carpentry, electrical, structural elements, suspended elements, benches, walls, ceilings, flooring treatments, etc. If any part of production is subcontracted to another firm by the Contractor, the Contractor must be able to advise and supervise the subcontractor on all phases of fabrication, including choice of materials through final installation quality.

C.3.8 Contractor shall procure or produce, deliver, and install all casework for the exhibit. If cases are procured from Subcontractor(s), this must be noted in proposal and any changes to the proposal must be approved by NASM in advance. Note that NASM has determined that no more than two subcontracted case manufacturers can be used on to be used on entire project to provide case standardization.

All cases shall be secure, constructed with conservation-grade materials, and include lighting as shown in the bid set and specifications. Security devices and wiring shall also be included. No more than two subcontracted case manufacturers can be used for the project, to provide case standardization.

Make sure the schedule has adequate time for case materials review in advance of object installation and curing.

C.3.9 Contractor shall produce, deliver, and install all graphic components as listed and described in the Exhibit-specific Technical Drawing Packages. The quantities, materials, and sizes will remain the same as the Exhibit-specific Technical Drawing Packages dated May 14, 2018. Final images and illustrations excluding mechanical interactives (MI) and models (MO) will be provided at project kickoff. Please closely review the requirements and types detailed in the Bid Set and Division 10 in particular, and the requirements for proofs and reviews by the Smithsonian.

C.3.10 Contractor shall provide all Contractor Furnished - Contractor Installed gallery fittings, fixtures and track, and install all lighting track, fittings, fixtures shown in the bid set as not being provided by the base building; all case interior and exterior fixtures including LED rails, backlit panels and fiber-optic fixtures. The Contractor shall perform final filtering, adjustment, and focus of all tracks and theatrical fixtures for the exhibit in coordination with the exhibit lighting designer, Abernathy Lighting Design, art direction. All Contractor Furnished - Contractor Installed fixtures shall be furnished as shown and described in the lighting drawings and specifications. Cut sheets shall be furnished with all necessary and specified accessories and fittings. The Contractor shall install all new exhibit lighting power and control devices not provided by the base building, pull all related cable as required, make all necessary connections, and commission the system to achieve a fully functioning and controllable system.

Please refer to the existing track and fixtures shown in the Bid Set drawings.

C.3.11 Contractor shall install all Owner Furnished - Contractor Installed gallery fittings, fixtures and install all lighting fittings, fixtures shown in the bid set as not being provided by the base building. The Contractor shall perform final filtering, adjustment, and focus of all tracks and theatrical fixtures for the exhibit under the exhibit lighting designer, Abernathy Lighting Design, art direction. All Owner Furnished - Contractor Installed fixtures will be furnished as shown and described in the lighting drawings and specifications. Cut sheets shall be furnished with all necessary and specified accessories and fittings. The Contractor shall install all new exhibit lighting power and control devices not provided by the base building, pull all related cable as required, make all necessary connections, and commission the system to achieve a fully functioning and controllable system. Please refer to the existing track and fixtures shown in the Bid Set drawings. A complete list of lighting related Owner Furnished - Contractor Installed lighting equipment can be found in Attachment J.13.

C.3.12 The Contractor shall pull, run, test, and finish all new gallery electrical cable and data cable as detailed in the bid set. The Contractor shall provide and install all in-case and open display security devices (hardwired and wireless) as required and connect such devices to the provided Base-Building security system as shown and described in SC series Security drawings, related specifications, and cut sheets. See drawing notations in the bid set for existing conduit, devices, and boxes.

C.3.13 The nine West End exhibitions include a variety of small, medium and large artifacts. A description of these objects are available in the Exhibit-specific Cut Sheets and List package for each of the galleries. The Owner will fabricate conservation quality artifact brackets and mounts for the small to medium objects and install these in coordination with the Artifact Move Contractor (AMC). Since most of these mounts are installed on Contractor provided exhibit elements, coordination during the fabrication phase will be required. The installation work will take place in the shared gallery space through coordinated interaction with the Contractor.

The Exhibit-specific Mounts Packages detail the many structural Top and Base

Mounts required for the project and are designated by a Structural Mount (SM) numbering system. Top Mounts generally interact with and are the main display support for an artifact and are fabricated by the Owner. Base Mounts are generally a structural riser to elevate an artifact and/or transfer the load to the floor of an artifact mounted to its Top Mount. Instances where the mount is provided and installed by the Owner is referenced in J.27.

There are instances where mounts are provided by the Owner, but their installation is required by the Contractor. This is where the mount requires integration into the surrounding Contractor fabricated exhibitry, wall build-outs or cases. These will require close review of requirements including field verification of sizes and scheduled integration into the exhibit. Delivery location will be determined as required by the Contractor for integration into surrounding exhibit components. Instances where the mount is provided by the Owner and installed by the Contractor is referenced in J.13.

All remaining structural mounts not listed in these two attachments (J.13 and J.27) and located in the Exhibit-specific Mounts Packages and Technical Drawings are to be fabricated and installed by the Contractor. These select mounts are considered highly integral to an exhibit component. Some of these select mounts are to accommodate the weight of a heavy artifact within a floor standing case. The Contractor may wish to solicit the exhibit case manufacturer on providing a case base that provides additional load requirements verses the fabrication of a separate structural mount component as shown in Exhibit-specific Mounts Drawing Package.

C.3.14 Contractor shall be responsible for the creation, bracketing, and installation of touchable models constructed of durable materials. The mounts for these models not included in the drawing package must be approved via Contractor shop drawing . Contractor shall anticipate at least three rounds of prototype reviews, comments, revisions, and approvals with a minimum ten (10) working day review period per review.

C.3.15 The Contractor shall develop, create, bracket, and install mechanical interactives. Design information on the mechanical interactives are included in the Exhibit-specific Technical Drawings Package (J.20) for each of the galleries.

The Smithsonian Design Managers, Curators and COTR will be deeply involved through iterative meetings in the development of these elements. The Contractor shall anticipate at least three rounds of prototype reviews, comments, revisions, and approvals with a minimum ten (10) working days review period per review.

C.3.16 Contractor shall be responsible for procurement of Contractor Furnished -

Contractor Installed equipment, integration and coordination of the audio-visual component installation as well as the fabrication of AV housings and the provision of electrical work associated with AV as reflected in the engineering drawings. The Contractor shall procure all Contractor Furnished - Contractor Installed media hardware and systems, install, program, and test all AV equipment and software including all racks located in the exhibition galleries.

The Contractor shall ensure all programs are functioning no later than the substantial completion date in the West End Transformation and installation schedule.

C.3.17 Contractor shall be responsible for the installation of Owner Furnished -

Contractor Installed equipment, integration and coordination of the audio-visual component installation as well as the fabrication of AV housings and the provision of electrical work associated with AV as reflected in the engineering drawings. The Contractor shall be provided all Owner Furnished - Contractor Installed media hardware and systems, and shall install, program, and test all AV equipment and software for the exhibition galleries. A complete list of A/V and Media related Owner Furnished - Contractor Installed AV equipment can be found in Attachment J.13. The Contractor shall ensure all programs are functioning no later than the substantial completion date in the West End Transformation and installation schedule.

Installation/integration includes all data cabling and termination. Programming includes programming of the AV system itself as well as programmatic interfacing with the exhibition lighting system and the base building management system. Final testing will be done using the actual media programs as provided to the contractor. All work shall be coordinated closely with HSD and the Media Producers and with all other trades for proper fit within AV housings, bezels, enclosures, etc.

For all Contractor installed equipment, Contractor shall provide training of SI staff, including submission of detailed installation/integration and training manuals, in the operation, programming, and maintenance of the equipment, and the delivery of final copies of all bug-corrected, installed programs in both editable and compressed/playable versions. All updates, third-party drivers and software, etc. must be listed and included in the manuals.

C.3.18 Contractor shall provide prototypes, mockups and samples setup services at the

Contractor's facility for initial inspection, troubleshooting, and final inspection, by the Project Team, of required project components needed to make the project complete and ready for public use and display. Once accepted as final, the project components will be shipped to the project sites in accordance with Smithsonian’s schedule or stored at Contractor’s expense until installation/integration can commence.

C.3.19 Contractor shall provide Smithsonian with printed copies of each set of shop drawings and digital copies in both editable native CAD/Modeling files and pdf formats as referenced in the Submittal Register.. The Contractor shall obtain approval of the editable file formats with the COTR.

C.3.20 Contractor shall maintain one complete set of project record documents, marked with the title “PROJECT RECORD DOCUMENTS—JOB SET;” Contractor shall make full and accurate entries to these documents to record and indicate any and all changes resulting from directives or change orders. Upon completion of the contract, the Contractor shall transfer the recorded changes to a set of final record documents for NASM as 10 final print copies and digital copies in both editable and pdf formats. The Contractor shall obtain approval of the editable file formats with the COTR.

C.3.21 Contractor shall schedule regular meetings and conferences throughout the performance of the work. The Contractor shall be responsible for meeting minutes and their timely distribution with 48 hours of any meetings to the COTR. Meetings shall include, but are not limited to, pre-construction conference, weekly progress meetings, pre-installation conference, site inspections, quality control reviews, and closeout conference. The Contractor shall provide NASM with monthly status reports, due by the end of each calendar month, highlighting the progress and status of fabrication and/or installation; and highlighting planned actions for the forthcoming month. Contractor shall additionally develop and maintain an up-to-date construction/fabrication progress schedule during the life of the project.

C.3.22 Contractor shall provide all necessary shop drawings, submittals, mockups, prototypes, and samples for review and approval by the COTR and Smithsonian staff before any commencement of fabrication. Smithsonian requires a minimum of fourteen (14) working days to review all shop drawings, submittals, mockups, prototypes, and samples. All materials comprising all exhibit components must be listed for NASM to review and approve in advance of any fabrication. Materials shall match established materials callouts in drawing package with any substitutions requiring prior approval.

C.3.23 Upon the completion of the contract, Contractor will submit to NASM: one set of the Project Record Documents, two sets of the completed production package, which must include as-built drawings with installation details, all submitted source materials, all Contractor-prepared media (final graphic production files, digital files, shop drawings, AV software, hardware information, etc.) and an operation and maintenance plan. All files must be in editable and pdf formats. The Contractor shall obtain approval of the editable file formats with the COTR.

C.3.24 Contractor shall make its staff and Subcontractors available for all required team meetings, design reviews, walkthroughs and inspections.

C.3.25 Contractor must immediately notify the COTR or COTR’s designee of any problem, unexpected occurrence, or delay in the process of the work in writing.

C.3.26 Contractor shall be responsible for all local and out-of-town travel required to meet the deliverables of this project set forth in this contract.

C.3.27 Contractor shall work cooperatively with collaborating Smithsonian staff, the infrastructure contractor, and with NASM’s other Contractors and vendors to ensure that all elements of the projects provided work together efficiently and safely with a high degree of quality control with all components fabricated and installed by Contractor.

C.3.28 The Contractor shall perform critical project coordination by performing the following tasks:

● Coordinate its own work internally so that the various trades and activities directly supervised by the Contractor come together smoothly to produce exhibition components in a timely manner that does not delay delivery to the Museum or negatively impact the schedule.

● Coordinate the work of all Subcontractor(s) particularly as regards to case work, models, bracketing and installation/integration of artifacts and models, illustrations and art, and AV hardware/systems.

● Coordinate its work with CSC as the renovation/construction project is ongoing.

● Appoint an Exhibit Project Coordinator who shall be experienced in administration and supervision of exhibit installation work.

● Appoint an Exhibit Project Manager who shall have experience coordinating exhibit fabrication and installation with a general contractor on a project of similar scale and type.

C.4 Correlation and Intent

Any omissions in the SOW of such words and phrases as “the Offeror shall”, “the Contractor shall”, “shall be”, “shall consist of”, “as indicated on the drawings”, “in accordance with”, “shall”, “and”, “the”, etc., are unintentional. Such words and phrases shall be supplied by implication.

Whenever the words “necessary”, “proper”, or words of like effect are used in the SOW with respect to the extent, conduct, or character of work required, they shall mean that the said work shall be carried to the extent, must be conducted in a manner, or be of a character that is “necessary” or “proper” under the circumstances, in the opinion of the Contracting Officer. The Contracting Officer’s judgment in such matters shall be considered final.

To the extent that any of the Specifications attached to this Contract conflict with any of the provisions of this Contract, the portion that provides the greatest protection to, and is in the best interest of, the Smithsonian shall prevail.

To the extent that the Contract or any of the Specifications state that Exhibit Designer will approve Contractor’s work or products or manufacturers Contractor has suggested, said approval shall be made by the Smithsonian and the Smithsonian reserves the right to consult with the Exhibit Designer as part of the approval process.

C.5 Codes and Standards

The project shall be fabricated and installed in accordance with the applicable codes, standards, design parameters or regulations noted in this or other sections of this RFP. In case of conflict between codes, standards, or regulations, the most stringent requirement shall apply.

Reference to standard specifications of any technical society, organization, or association, or to codes, manuals, or regulations of Federal or local authorities shall mean the latest standard, code manual, regulation, specification, or tentative specification adopted and published at least thirty (30) days prior to submittal of proposals, unless specifically stated otherwise.

Any code, standard, regulation, or specification listed below that references the

“authority having jurisdiction”, “local authority”, or “governmental authority” shall be interpreted to refer to the Contracting Officer as being this authority for purposes of interpreting/clarifying codes, standards, regulations, and specifications.

Contractor’s performance shall conform to the following codes, standards, regulations, etc.: Americans With Disabilities Act (ADA); all governing local, state, and national codes.

SECTION D – PACKAGING AND MARKING

The Contractor shall ensure safe and undamaged arrival of the exhibitions materials to:

National Air and Space Museum 600 Independence Avenue, SW Washington DC 20560

SECTION E – INSPECTION AND ACCEPTANCE

E.1. Inspection:

E.1.1 Upon proper notice and during normal working hours, the Smithsonian Institution reserves the right to perform any inspections and tests as deemed necessary to assure that the Contractor is performing in accordance with the terms and specifications as set forth herein.

E.1.2 Inspection may be at the Contractor’s place of business or at any location where work is being performed in conjunction with this Contract.

E.1.3 Inspection by the Smithsonian Institution shall not relieve the Contractor of responsibility for any or all quality control aspects during the life of this Contract. This shall include quality control for items covered by this Contract that may be subcontracted.

E.2. Acceptance:

E.2.1 The supplies and services rendered under this Contract will be accepted and approved by the Contracting Officer or a designated representative thereto. The Smithsonian Institution reserves the right to reject works not conforming to prescribed contract requirements.

E.2.2 Neither the Smithsonian Institution’s reviews, approval, or acceptance of services and/or supplies, nor payment for any of the services or supplies required under this Contract shall be construed to operate as a waiver of action arising out of the performance of this Contract.

Furthermore, the Contractor shall be and remain liable to the Smithsonian Institution in accordance with applicable law for all damages to the Smithsonian Institution caused by the Contractor’s negligent performance of any of the supplies or services furnished under this Contract.

E.2.3 Acceptance by the Smithsonian Institution does not relieve the Contractor of responsibility for correction of errors or omissions that may arise after such acceptance if the errors and omissions are clearly a fault in Contractor performance.

E.3.1 52.246-12 Inspection of Construction. (AUG 1996)

(a) Definition. “Work” includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(b) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the

Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(c) Government inspections and tests are for the sole benefit of the Government and do not—

(1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) of this section.

(d) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer’s written authorization.

(e) The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the

Contractor for inspection or test, or when prior rejection makes reinspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

(f) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(g) If the Contractor does not promptly replace or correct rejected work, the Government may—

(1) By contract or otherwise, replace or correct the work and charge the cost to the

Contractor; or

(2) Terminate for default the Contractor’s right to proceed.

(h) If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction.

However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

(i) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the

Government’s rights under any warranty or guarantee.

E.3.1 52.246-S0038 Smithsonian Institution Inspection and Acceptance (Jun 2000)

Inspection and acceptance may be made on a daily basis on work performed at the job site, by the Contracting Officers Technical Representative. All work shall be coordinated through the COTR for acceptance of work, payrolls and invoice(s).

E.3.2 52.246-S0039 Final…