RFP_18QT0010036_amendment_1_.pdf

Amendment #1 on RFP 18QT0010036 dated July 3, 2018 to fabricate the West End Exhibits for the National Air and Space Museum (NASM) extends the deadlines for questions and the proposal due date, provides revisions to the RFP, updates attachment J.1 and J.7, and answers preliminary bidder administrative questions.

A. 1.The RFP deadline for submission of questions has been extended to July 13 at 9:00 am EST. An amendment with responses to questions already submitted will be posted to Federal Business Opportunities before July 13, 2018. Please do not wait until July 13 to submit questions. The sooner the questions are submitted, the sooner they will be answered.

A.2. The deadline for submission of proposals has been extended to August 30, 2018 9:00 am. EST. Do not send proposals in Zip drives. A link is the best method of sending large files via email.

The email response shall be submitted to Debra Berke, Contracting Specialist at berked@si.edu. Make sure to receive acknowledgement via email to know that your proposal has been received by the

Smithsonian Institution and was not rejected due to the 18mb size limits of the server. A link is the best method of sending large files via email.

Hard Copy Submission:

By no later than September 4, 2018 3:00 pm EST Offerors are to submit 4 hard copies of the technical proposal and one hard copy of the Business Proposal, if proposals were previously sent by email.

By US Postal Service: By Private Carrier:

Smithsonian Institution Smithsonian Institution

Office of Contracting and Office of Contracting and Personal Property

Management Personal Property Management

PO Box 37012, MRC 1200 2011 Crystal Drive, Suite 350

Washington, DC 20012-7012 Arlington, VA 22202-3709

Attn.: Debra Berke Attn.: Debra Berke

A.3. Replace the minimum requirement with the following language, which was posted on Federal

Business Opportunities on June 27, 2018:

This solicitation has a minimum requirement that the offeror must have served as the prime contractor on the fabrication of at least two complex museum exhibits in the past 6 years. Both of the examples must be completed and must be larger than 35,000 sq.-ft.; and one of the examples must be larger than

40,000 sq.-ft. A complex exhibit is defined as one that consists of museum objects, graphics and images, custom casework, multiple subcontractors, security, electrical, tactile models, and multimedia.

Subcontractor performance cannot satisfy the minimum requirement for the prime contractor. Teaming arrangements where more than one firm combines experience to meet the minimum requirements will not be accepted.

mailto:berked@si.edu

A.4. Add the following to section to H.20 in the RFP

Rights in Data. The term "Subject Data", as used herein, includes, but is not limited to, writings, photographs, pictorial reproductions, films, videotapes, sound recordings, sculpture, painting, drawings or other graphical reproductions, and works of any similar nature (whether or not copyrighted) which are included in the material to be delivered under the Contract. All such Subject Data shall be considered a “work made for hire”, as that term is defined under the Copyright Act, and the parties to this contract hereby agree that the copyright thereto shall be the sole and exclusive property of Smithsonian and that copyright thereto may be registered by Smithsonian in its own name. Contractor further agrees that no right at common law or in equity shall be asserted, and no claim to copyright by statute shall be established by Contractor in any Subject Data first produced in the performance of this contract without Smithsonian’s prior written consent. Contractor shall secure Smithsonian’s legal title and interests in and to all such work made for hire that is produced for Contractor by third parties, including but not limited to subcontractors.

A.5. Under L.5.1 Volume I: Technical Proposal, EXPERIENCE AND PAST PERFORMANCE, the section for

Case Manufacturer should read as follows:

Case Manufacturer Past Experience

List a minimum of five (5) comparable projects within the past ten (10) years, three of which must be completed. For this project, comparable projects are defined as museum cases manufactured and installed for an accredited museum for long-term or permanent galleries with value of greater than

$1,000,000 for the case portion of the exhibit. The comparable projects must include complex systems including lighting, security, and anchoring methods and must meet current environmental and museum conservation standards. Provide examples of quality control and work done without errors. Address off gassing and case curing in advance of object placement. Note that NASM has determined that no more than two subcontracted case manufacturers can be used on to be used on the entire project, to provide case standardization.

A.6. J.7 Past Performance Factor Template has been updated and is attached.

A.7. Under G.3 SI-0063 Key Personnel, add the following line to the end of G.3.1., The Smithsonian reserves the right to request a substitution of key personnel or subcontractors if necessary.

A.8. Responses to RFP process questions:

Question: We kindly ask for the following documents we could not find:

J1. Davis Bacon Wage Determination

J3. Performance Bond (SF-25)

J4. Payment Bond (SF-25A)

J17. Electronic distribution list

Smithsonian Response: J1. Davis Bacon Wage Determination, General Decision Number DC180002

05/11/2018 DC2, Construction Type: Building is attached. The other documents are only needed by the firm who is awarded the contract. Bidders do not need these forms in order to submit their proposal.

Question: We would like to know if we have to register our company into the Interested Vendors List for the RFP 18QT0010036 in FedBizOpps.gov website. Smithsonian Response: No

Question: SOLICITATION: G.3.1 (page 30) Are subcontractors required to include key personnel to be assigned under this contract similar to the prime contractor? Smithsonian Response: Propose personnel for each of the labor categories listed in G.3.1 whether it is staff from the prime firm or the subcontractor.

Question: J.7 PAGE 2. Are subcontractors required to submit past performance questionnaires similar to what the prime contractor will submit?

Smithsonian Response: YES, as stated in L.5.1 Volume I: Technical Proposal, Provide qualifications for all sub-consultants (identified now or in the future) who will work on this project, and detailed description of duties on this project include responsibilities and schedule as coordinated with the overall fabrication/installation schedule. Use the J.7 Template for KEY PERSONNEL RESUMES.

B. With the exception of the changes made herein, all deadlines and contract terms and conditions of

RFP 18QT0010036 remain in effect.