17-16 Hogan Park Roadrunner - Addendum 3.pdf

CITY OF MIDLAND

HOGAN PARK ROADRUNNER GOLF COURSE

ADDENDUM 3

BID # 27000006

TO ALL BIDDERS ON THE SUBJECT BID:

ADDENDUM # 3

DATE: September 17, 2026

The following questions were raised by one or more of the proposers. The answers are provided as a matter of clarification for all proposers as follows:

PLEASE RETURN THIS ADDENDUM WITH YOUR BID BY THE CLOSING DATE.

All other terms and conditions shall remain the same. Please

Download bid tables to complete bid submission.

GOLF COURSE CONSTRUCTION QUESTIONS

1. AutoCAD Files: Would the City/Designer please provide the AutoCAD (.DWG) files for the project, including the grading, drainage, irrigation, and construction plans?

Yes, the CAD files are available and attached to this addendum.

Roadrunner CAD Files: The Roadrunner CAD files have been added to Bonfire as a ZIP file. Bidders may download the ZIP file from the solicitation attachments.

2. Construction Schedule/Completion Date: Please confirm the contractual project start and final completion dates. The invitation to Bid indicates construction beginning November 2, 2026, but lists a completion date of July 31, 2025, while the irrigation specifications establish a different construction schedule with final irrigation inspection by July 16, 2027. Please provide the dates that bidders should use for scheduling, manpower, equipment, and General Conditions. The July 31, 2025 date appears inconsistent with the 2026 bid documents.

The July 31, 2025 completion date in the Invitation to Bid is a typo and shall be revised to July 31, 2027. Bidders shall use November 2, 2026, as the project start date and July 31, 2027, as the final completion date. The irrigation schedule is correct, with final irrigation inspection required by July 16, 2027, approximately two weeks before final project completion, to allow adequate time for final grassing, punch-list work, and final closeout.

3. Earthwork Quantities: Schedule B lists 105,535 CY of Cut and Fill (Bank Yards) and states that the intent is to utilize all excavated material on site with no off-site disposal.

Please confirm whether this quantity represents the total anticipated mass excavation/cut-and-fill operation and whether bidders should rely on this quantity for the base bid, or independently calculate earthwork quantities from the grading plans?

Yes, the 105,535 CY listed in Schedule B represents the anticipated total mass excavation/cut-and-fill quantity for the project and shall be used as the basis for the base bid. The intent remains to balance the site and utilize all suitable excavated material on-site, with no anticipated off-site disposal. Bidders are responsible for independently verifying the earthwork quantities from the grading plans. Any discrepancy shall be identified on the Certificate of Discrepancies form included in the specifications and submitted with the final bid.

4. Greens Mix Specifications: Please clarify the required greens rootzone/topmix composition. The mater section identifies “93/7” USGA Construction Sand” with 7% sphagnum peat moss, while the greens construction requirements state that the mixture shall consist of 80% sand and 20% approved organic material by volume, or another approved rate determined by testing. Please confirm what mixture should be carried on the base bid.

Bidders shall carry a 93/7 greens rootzone mixture in the base bid, consisting of 93% USGA sand and 7% Dakota Peat. Superior Silica supplied the greens mix used during the previous Quail Course project, and the intent is to maintain the same greens mix composition for this project. The proposed mixture shall meet USGA recommendations and be submitted for testing and approval prior to installation.

5. Imported Topsoil – Base Bid vs. Alternate #3: Schedule B includes 16,750 CY of imported topsoil for Holes 7 – 18, while Alternate #3 deducts the 16,750 CY and adds 12,475 CY for new fairways only. Please confirm that the base bid is to include the full 16,750 CY and that Alternate 3 represents a reduction in the limits of imported topsoil rather than a change in material specification or approved supplier.

Yes, the base bid shall include the full 16,750 CY of imported topsoil for Holes 7–18.

Alternate No. 3 represents a reduction in the limits and quantity of imported topsoil to 12,475 CY, covering the new fairway areas only. The alternate does not change the topsoil material specifications or approved supplier requirements.

Company Name

Bidder Authorized Signature Date

Please Print Above Name Phone

BID # 27000006