Questions - Responses - R1 -10.29.26.xlsx
XLSX spreadsheet 13 KB Posted
- Attached to
- Window Cleaning and Maintenance
- Solicitation number
- 15F06727Q0000010
About this file
This file contains Questions and Responses for Federal Acquisition Regulation (FAR) solicitation 15F06727Q0000010, a Request for Quotations (RFQ) issued by the Federal Bureau of Investigation's Criminal Justice Information Services Division for Window Cleaning and Maintenance Services at its Clarksburg, West Virginia facility. The acquisition is a 100% Small Business Set-Aside for a single Firm-Fixed-Price contract consisting of a base year plus four one-year option periods, with the current contract expiring January 20, 2027. Quotations are due November 24, 2026, at 10:00 AM ET. The NAICS code is 561720 (Building Cleaning Services) with a $22.0 million size standard. The requirement encompasses scheduled interior and exterior window cleaning, annual window inspections, specialized glazing maintenance, and emergency response and window repairs as detailed in the Statement of Work.
Key clarifications from the Questions and Responses include: attendance at the mandatory site visit on November 6, 2026, at 9:00 AM ET is strongly encouraged but not required; Visitor Access Request forms must be submitted by November 2, 2026, to ckesselman@fbi.gov; invoices shall be submitted via IPP.gov, not to an email address; subcontractor representatives may attend the site visit; and pricing must be submitted as an annual firm-fixed price for all inspection services, with base year and all option year pricing including regularly scheduled cleaning and inspections plus designated additional work for each option period. The incumbent contractor is AFM, and site visit attendee lists will not be distributed post-visit.
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Sheet1
| 15F06727Q0000010 - Window Cleaning and Maintenance Services | |||
| # | Reference | Quoter's Questions | Governent's Response |
| 1 | General | Is this a brand new contract OR if there is (was) an incumbent performing these services. | New contract (base year + 4 (one-year options). Current contract expires on 01/20/2027. |
| 2 | Quotation due date/SF1449 | The RFQ document states quotations are due November 24, 2026 at 10:00 AM ET, while the SAM.gov notice description states November 18, 2026 at 2:00 PM ET, and the SF 1449 form (Block 8) states November 16, 2026 at 11:00 AM ET. Could you please confirm which date and time governs, and whether an amendment will be issued to reconcile them? | Quotes are due 11/24/2026 at 10:00AM, ET. The SF1449 and SAM.gov decription has been revised to reflect this. |
| 3 | Invoicing/Statement of Work | Statement of Work directs invoices to central_invoices@fbi.gov, while the SF 1449 states invoices should be submitted via IPP and not to central_invoices@fbi.gov. Could you please confirm the correct invoicing channel? | IPP.gov is the Government's invoicing platform. The SOW has been revised to reflect this. |
| 4 | Site Visit | Is attendance at the site visit mandatory for a quotation to be considered technically acceptable? | Attendance is not mandatory, but strongly encouraged. |
| 5 | Site Visit | Would there be any possibility of visiting the site on an alternate date? | Site Visit is date has been moved to 11/06/2026, 9AM, ET, to allow time for VAR submittal and approval. No other alternate is provided. |
| 6 | Site Visit | May a subcontractor representative attend the site visit on behalf of the prime contractor? | Yes. A sub can attend. |
| 7 | Site Visit | What is the deadline for submitting the Visitor Access Request form for the site visit? | VARs shall be submitted no later than 11/02/2026 in order for security to conduct review and provide approval. |
| 8 | Site Visit | Will the attendee list be shared after the visit? | No. The Government will not distribute the site visit attendee list. |
| 9 | Site Visit | How should we send forms that contain SSNs? | VARs shall be submitted to ckesselman@fbi.gov. |
| 10 | Site Visit | Site visit approval submission method, and check-in instructions for site visit? | Approval will be provided by security to the CO. Once aproval is granted, CO will provided site visit instructions via email to the attending company's. |
| 11 | General | For market research purposes, could you please share the previous contract amount, the previous awardee, and the previous period of performance for this requirement, if available? | AFM is the current contractor. The period of performance ends 01/20/2027. |
| 12 | |||
| 13 | NAICS Code | NAICS: The RFQ letter lists 561720 ($22.0M) and the SF1449 lists 561790 ($9M). Which NAICS code and size standard apply? | The NAICS code is 561720. Size standard is $22M. The SF1449 has been revised to reflect this. |
| 14 | Clauses | The SF1449 clause, provision and attachment sections are marked "intentionally left blank," and 52.212-5 is referenced but not attached. Please provide the full clause list, including whether 52.219-14 Limitations on Subcontracting, 52.222-41 with WD 2015-4353, and 52.228-5 apply. | See attachment "15F06727Q0000010 - SF1449 - R1.pdf" |
| 15 | Clauses | Please provide the applicable clauses and provisions, including the FAR 52.212-5 attachment referenced in SF1449 Block 27a and any limitations-on-subcontracting clause or agency deviation. The SF1449 sections for clauses and provisions are marked intentionally blank. | See attachment "15F06727Q0000010 - SF1449 - R1.pdf" |
| 16 | Pricing | Option prices: Does "option prices must include the special work" mean the Option 1 (Stair 6) and Option 2 (BTC interior cores) areas only, or other work too? | Yes. Option Year 1 pricing shall include the additional BTC Stair 6 cleaning, and Option Year 2 pricing shall include the additional BTC interior curtain wall cores cleaning. Base and ALL option years (1/4) must also include all regularly scheduled cleaning and inspection services required by the SOW. |
| 17 | Inspection Day Rate | Is the inspection day rate in the supporting schedule evaluated, and how many inspection days does the Government expect? | Offerors shall provide an annual firm-fixed price for all inspection services required by the SOW for each contract period. Offerors are responsible for estimating the number of inspection days necessary. The inspection day rate is supporting pricing information only; the annual firm-fixed price will be used for evaluation. |
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