Industry Day Slides.pptx

FBI INDUSTRY DAY

JOB ORDER CONTRACTING

(JOC) SOLUTIONS

April, 17 2025

Introductions Construction Procurement Challenges The Role of Job Order Contracting Why Gordian JOC JOC Program Implementation Ongoing Program Support Questions & Next Steps

AGENDA

CONSTRUCTION

PROCUREMENT

CHALLENGES

COMMON CHALLENGES FOR FACILITIES AND PROCUREMENT

Process delays and difficulty getting “quality” contractors to respond or engage

Addressing critical backlog in a timely manner amidst cost controls and change orders

Rising costs have potentially reduced spending power

Creating accurate construction and maintenance cost estimates

Meeting project timelines and budgets

Staff issues due to peak volume, too many projects or retirements

Lack of transparency or auditability of inclusion programs

THE ROLE OF

JOB ORDER CONTRACTING

DIFFERENT DELIVERY METHODS FOR DIFFERENT PROJECTS

In-House Staff Unit Price/IDIQ Contracts Design-Bid-Build Time and Materials Construction Management (CM) at Risk Design-Build Job Order Contracting

MOST SUCCESSFUL JOB PROJECT TYPES

Straightforward new construction Repairs Renovations Replacement in-kind Maintenance Alterations

Emergency work Time sensitive projects

JOB ORDER CONTRACTING (JOC)

Indefinite delivery/indefinite quantity (IDIQ) process Enables contractors to complete a substantial number of individual projects with a single bid Tasks based on competitively-bid, preset prices in a Unit Price Book (UPB) Contractors bid an Adjustment Factor(s) to be applied to UPB, resulting in awarded contractor readily available to perform work at agreed upon prices

Saves time and money Provides transparency and auditability

Definition Value

Job Order Contracting Solicitation Process Typical Project Solicitation Process Project A Extensive Solicitation Process Contract A Project B Contract B Project C Contract C More Contracts & Steps = More Time & Money

Extensive Solicitation Process Extensive Solicitation Process

Solicitation Process

Project A Project B Project C Project D Project E Project F Project G Project H Project I Project J Project K Project L Project M Project N Project O Single Job Order Contract for Multiple Projects

JOC Value: Time and Resource Savings In 2021, Gordian and NIGP: The Institute for Public Procurement partnered to close the industry’s JOC knowledge gap.

JOC Benefits

Simplifies the procurement process

Faster response time

Improves the quality of work

Preset pricing eliminates negotiations

Increases local subcontractor participation

Fully transparent process

Saves time and money

Reduces change orders

Why Gordian JOC

BUILT WITH INSIGHTS, TECHNOLOGY & EXPERTISE

Data & Insights

Gordian cost data experts develop a custom, local UPB for each JOC contract

Construction Task Catalog® (CTC) has over 275,000 accurate construction tasks with preset prices.

Ongoing project and program insights Technology

Software built from decades of industry experience

Transparent and auditable

Easily manage the functions of the construction procurement process

Allows collaboration between owner and contractor Expertise

Gordian’s founder created the original Job Order Contracting process in 1982

Implemented and administered hundreds of successful programs

Dedicated onsite field personnel review proposals to ensure project success.

More than $3.2B in construction value is completed through Gordian’s Job Order Contracting solution annually.

JOC Program Implementation Support Job Order Initiation Owner and Contractor Training Bid Process Outreach Program Design JOC Program Implementation Ongoing Support

Gordian JOC programs are flexible and can be configured to provide a variety of service levels.

Gordian will design your JOC program, help prepare bid documents, assist with bidding the JOC contracts and customizing your Construction Task Catalog with your specifications.

Your dedicated Gordian Account Managers can help prepare Detailed Scopes of Work and review Price Proposals to make sure the contractor has included the right tasks and quantities to deliver accurate pricing. For organizations that require additional resources to manage projects during peak construction volumes, staff shortages or new strategic directives, Gordian can also provide on-site construction management services. No matter the service level, Gordian is here to help.

JOC

PROGRAM

IMPLEMENTATION

CONSTRUCTION TASK CATALOG (CTC)®

Catalog of Pre-Priced Construction Tasks Organized by Construction Specifications Institute (CSI) Based on Local Labor, Material & Equipment Costs The tasks represent the “Scope of Work” for the contract

CONSTRUCTION TASK

The Construction Task Catalog®

Contractor must review and understand “Using the Construction Task Catalog®” Rules of the game Make sure you get paid for all appropriate tasks Pages 00 – 1 to 00-6 of the CTC

CONTRACTOR’S ADJUSTMENT FACTOR TO CTC

Importance of Adjustment Factors:

What is an Adjustment Factor?

Determines winning bidder Used to price individual job orders Includes all Contractor’s Business and Project Related Costs, inclusive of Bonding and Insurance, Secured Areas consideration, and Subcontractor’s Overhead and Profit Price proposal total becomes the lump sum job order amount An Adjustment Factor is a multiplier applied to the construction tasks that may increase or decrease the prices listed in the CTC.

Contractors may bid multiple Adjustment Factors (normal working hours, other than normal working hours, etc.) that are applied to all Tasks in the CTC.

Adjustment Factors should include all direct and indirect costs not included in the preset prices, and the contractor’s overhead and profit.

ADJUSTMENT FACTOR | TOTAL JOB ORDER PRICE

BID TAB (SAMPLE) | ADJUSTMENT FACTORS

ONGOING PROGRAM SUPPORT:

OWNER AND CONTRACTOR

TRAINING

JOC ON eGordian Instant access to your customized CTC Quality Control measures to ensure contract compliance Task and prices input directly Version histories of every Price Proposal Reports generated to communicate with contractors around line-item revisions Milestone tracking Gordian JOC solutions include access to our secure, web-based software, eGordian.

5 STEP JOB ORDER PROCESS

JOB ORDER INITIATION

Our team of highly experienced experts can assist owners throughout the entire five–step Job Order Contracting process:

1. Joint Scope Meeting – Gordian schedules a meeting at the site for those involved to discuss project and design details.

2. Detailed Scope of Work – Gordian helps prepare Detailed Scope of Work that describes the work the contractor will perform.

3. Price Proposal - The contractor prepares a Price Proposal by selecting the appropriate tasks from the CTC.

4. Price Proposal Review – Gordian reviews the Price Proposal to ensure the contractor has selected the appropriate tasks and quantities.

5. Job Order Issued - Once the Price Proposal is approved, a Job Order is issued for the contractor to proceed.

PRICE PROPOSAL – TYPICAL PROJECT

Approved Price Proposal Project schedule Subcontractors list Any additional required doc’s

TRACKING JOC PROGRAM SUCCESS

JOC on eGordian provides visibility into program progress and goal tracking.

KPIs can be established to measure the success of the program and provide tools for continuous improvement.

JOC on Gordian Cloud is be capable of generating effective management reports to keep track of every project and Job Order (a project can have multiple Job Orders)by Contractor, by geography, by Project Manager, by department, etc. You should generate the management reports routinely and use those reports to manage the process. Depending upon the number of projects and the deadlines for those projects, it is a good idea to conduct regular meetings with the Contractors to review the status of each project.

KPIs can be established for individual projects, project managers, Contractors and/or the time it takes to complete each step in the Job Order development process. This will measure the success of the system and process and provide tools for management to make improvements to the process.

Some examples include:

Procurement: Average days between Job Order Initiated and Job Order Issued Delivery: Average days between Job Order Issued and Construction End Initial Proposal Amount vs. Approved Proposal Amount

EXPERIENCED JOC EXPERTS TO SUPPORT OWNER AND CONTRACTOR

Gordian can help you maximize your Job Order Contracting program with:

Ongoing training Program management Price proposal reviews Customizing Construction Task Catalog Contractor procurement support Reporting and tracking

Gordian JOC programs provide much-needed relief to busy or short-staffed facilities and procurement teams. We’ll help get contracts set up, perform contractor outreach, join site visits and review project proposals. This end-to-end program support supplements the experience and knowledge of your team, especially during peak construction seasons.

REVIEW OF KEY POINTS

Gordian is the creator of Job Order Contracting No upfront cost, minimum purchase or usage requirements Convenient “Umbrella” contract Proprietary software enables transparency and auditability Construction Task Catalog® ensures prices certainty Measurable performance standards Fully integrated delivery solution with JOC-specific cost data, software and expertise Ongoing Program Support

Questions & Next Steps

For more information, contact

Kelli Vetter Account Manager Federal Solutions K.Vetter@Gordian.com image3.png image2.png image12.png image8.png image7.png image4.png image21.png image22.emf image23.emf image24.png image25.emf image13.emf image14.png image15.png image16.emf image17.emf image18.emf image19.emf image20.png image5.png image34.png image26.png image27.png image28.png image29.png image30.png image31.png image32.png image33.png image35.png image36.png image37.png image38.png image39.emf image40.emf image41.png image42.jpeg image43.jpeg image44.png image45.png image46.png image47.png image48.png image49.png image50.png image51.png image52.png image53.emf image54.png image55.png image56.png image57.jpeg image11.png