Questions and Answers_AMSS_MASTER.xlsx
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- Attached to
- Aviation Maintenance and Support Services (AMSS) Federal contract opportunity
- Solicitation number
- 15F06724R0000230
About this file
This document is a Request for Proposals (RFP) for an Aviation Maintenance and Support Services (AMSS) contract to provide full scope fixed and rotary wing aviation support, including aircraft maintenance and support personnel, for the Federal Bureau of Investigation (FBI). The contract will have a 12-month base period with four 12-month option periods, with a maximum order value of $75 million. Key contract requirements include providing maintenance, backshop, special mission equipment, operational, training, and administrative support at various FBI locations. Offerors must demonstrate technical qualifications and experience in operating as an FAA-certified Part 145 Repair Station, as well as expertise in maintaining and operating specialized mission aircraft. The FBI anticipates award by November 1, 2024. Pricing is required using the Labor Hour Price Template, with rates to remain fixed for the life of the contract. This is a full and open competition, with the Technical factor being the most important in the evaluation.
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Q&A
| Column1 | Question from Industry | RFP Reference | FBI Response | Result in an Amendment | Column2 | |
| 1 | Do all personnel working this contract require a TOP SECRET clearance? | PWS 5.10 | No. Individual Task Order will dictate security levels, but contractor must be able to provide TS cleared personnel. TS will be required for fixed wing aircraft and mission system support. This can be done incrementally as the Pilatus and King Air Special Mission Aircraft are integrated into the FBI fleet and air base locations as described in 9.3.a. TS will be required for G550 support due to secure communication package. | |||
| 2 | Please confirm the contract award and period of performance dates. | Award is tentatively anticipated for 01 NOV 2024. POP would be a 12-month base year from there with (4) 12-month option years. | ||||
| 3 | Please clarify the difference between period of performance and evaluation period; what date is the expectation to have personnel onsite? | Section B of RFP, Section F.1 of RFP; PWS 4.1 | Period of performance are the dates the contract is performed. Evaluation period is the time the contractor is performing the contract where award fee is possible to be earned. Expectation for personnel onsite is November 15th. | |||
| 4 | Please provide the hours and cycles for all aircraft and planned operational tempo for each year. | PWS 10.2.4.1 | Approximately 300 hours per aircraft and 180 cycles | |||
| 5 | How would you like the contractor to bid to OT labor and ODC (CONUS and OCONUS for travel) in base and option years | L.7 Price Volume | No bid required for these line items - these will be added and funded as needed by the govt at the TO level. See section B.5 of the RFP. | |||
| 6 | Does the FBI plan to enforce small business requirements, including reporting, at the IDIQ level or the individual TO level? | Volume 4 Subcontracting Plan | This is enforced and tracked at the IDIQ level. It looks at all subcontracting on any Task Order under the IDIQ. | |||
| 7 | For the purpose of price evaluation, please confirm that the only pricing required is the Labor Hour Price template per 1.7.1 of the RFP. | Confirmed. | ||||
| 8 | Please confirm that spacing between lines is required to be no less than 1-1/2 spaces, or whether single-spaced narrative is acceptable. | L.2.1.c | Confirmed. The government would prefer increasing the page count to reducing the line spacing. | |||
| 9 | Please confirm that the rates provided in the pricing table should be fully burdened (direct rate and applicable indirect rate burdens) excluding fee? | They should be fully burdened through fee. | ||||
| 10 | Please confirm the contractor is required to propose the award fee percentage in clause B.7.1 Award Fee Structure | No the government will set the percentages. It should state that the percentages will be determined at the TO level - language added. | ||||
| 11 | Does the Government consider proposing a base fee for the CPAF CLINs part of the contract structure? If not, would the Government consider a base fee on a case by case basis on individual task orders? | The government would consider it at the TO level. | ||||
| 12 | Please confirm that Offerors will be permitted to propose additional labor categories, materials, ODCs, and travel at the task order level. | General | Yes | |||
| 13 | CLINs up through 0007 mention Line Period of Performance: 11/01/2024 - 10/31/2025, but the Award Fee Plan lists Base Period as 16 OCT 2024 through 15 OCT 2025. Each subsequent Option Year follows similar month/day structure and differing only on year. What is the assumed start date for this effort? | RFP Section B Table; Award Fee Plan | The Award Fee Plan dates are only given as an example to aid the context and would be updated at time of award. Anticipated start date is 01 NOV 2024. | |||
| 14 | Section B does not match Attachment J-4 Pricing Sheet. Is it correct to assume the J-4 pricing requirement is exclusive of any non-labor CLINs, and only CLINs X001-X005 are priced for this submission? | RFP Section B; Attachment J-4 Pricing Sheet | Correct. There is no way for vendors to price ODC before the costs are known so those CLINs are not represented on the Price Template. | |||
| 15 | "The Task Orders will be a Cost type contract or Cost Plus Award Fee (CPAF) contract based on the needs of the individual Task Order." Please provide an example of what the Government would award for a Cost Type task order. Based on the CLINs, all are CPAF, except for Travel, which is Cost Reimbursable. | RFP B.1 | The CLIN type could be changed on the individual Task Order. We can't put all the possible CLIN types on one CLIN the contract writing system only allows for one which is why language is added to the contract. It could be a non incentive Cost Plus Fixed Fee | |||
| 16 | Is Los Angeles, CA a key location? RFP Section B, Para B.1., identifies Los Angles as a key site. Section C., Table 1, does not list Los Angeles as a key location. Section L, Para L.7.1., lists Los Angeles, CA as one of eight sites in the Price Template. The Price Template, Attachment J-4, does not have Los Angeles as one of the locations. | RFP B.1. Table 1; RFP L.7.1. | Yes. For clarification the air operations is located at Point Mugu Naval Air Station but is part of FBI Los Angeles field office. Aviation contract support will be at Point Mugu. | |||
| 17 | B.5 states "The below CLIN Structure will be utilized for the base ordering period and all option years. All CLINs contain one twelve-month base period, and four one-year options. Additional CLINs may be added at the individual Task Order level as necessary. No pricing is required on the CLINs at the IDIQ level." Are there supposed to be CLIN Structure provided in this section given there are none listed? | RFP B.5 | Not clear what this is asking. CLIN structure is given on pages 3-11 of the RFP. | |||
| 18 | "Documentation requiring government review will not be delivered as scheduled" is considered a critical delay. What is the timeframe on this? For example, if a status report is 1 day late, is that a critical delay? | RFP F.3.2 | Documentation requiring government review would pertain to a deliverable or report that must be reviewed by the government to enable services to be performed. In that context, anything that stops services being delivered on this contract even 1 day would be a critical delay. | |||
| 19 | "g) Final invoices for all ending TOs shall be received no later than 45 days after TO end. The prime Contractor is responsible for ensuring all subcontractor billing is received and invoiced during this timeframe. The government reserves the right to de-obligate all remaining funds after the 45th day." Under cost-type contracts and subcontracts, Offerors can't submit a Final Invoice until the applicable audit agency (e.g. DCAA) issues final audited rates (reference FAR 52.216-7(d)). Since final audited rates are not within the control of offerors, we request that the Government revise this requirement to read as follows. | |||||
| "g) All direct charges shall be invoiced no later than 60 days after TO end. The prime Contractor is responsible for ensuring all subcontractor billing is received and invoiced during this timeframe. Final Invoices shall be submitted no later than 60 days after the prime Contractor and all applicable cost-type subcontractors, have received final audited rates covering the applicable period." | RFP G.3 | Accepted. Language changed. | Yes | |||
| 20 | Reference the KMPL Attachment J-3, for the "Vice Presidents" and the "Facility Security Officer", are we permitted to provide the information at the bidding entity level based on the Unique Entity Identifier (UEI)? Our vice presidents are at the division level, which would result in a list of dozens of VPs if we go beyond the UEI level. | RFP H.1.9 | Yes UEI level only. | |||
| 21 | Does the Government intend to issued Fixed Price task orders? We note the inclusion of the following FFP clauses: 52.232-32, 52.246-2, 52.246-4 | RFP Section I, Page 40 | No, commercial clauses added by mistake. Clauses have been updated. | Yes | ||
| 22 | The following clauses appear to be missing: |
52.243-2 Alt II (Changes – CR services)
| 52.245-5 (Inspection of Services CR) | RFP Section I, Page 40 | Correct, commercial clauses added erroneously. Clauses updated. | Yes | ||
| 23 | 52.216-1 Type of Contract. The RFP states "The Government contemplates award of a Fixed Price Award Fee (FPAF)", however Section B shows all CPAF CLINs. Please confirm the contract type. | RFP Section I, Page 43 | Acknowledged, updated. | Yes | |
| 24 | Please confirm if "FBI-0021 Providing Deoxyribonucleic Acid (DNA) Sample for Elimination (Nov 2023)" will apply to this IDIQ. If yes, which employees will be required to provide a DNA sample? | RFP Section I, Page 52 | Deleted. | Yes | |
| 25 | The RFP defines: 1) what is considered past experience and states what should not be in the proposal, 2) "The Offeror is not required to submit anything for the Past Performance requirement", and 3) the page count is N/A. Does that mean we can submit a Past Performance volume with no page limit? | RFP L.1.4, Table L-2, L.5 | We define the difference between experience and past performance because if we don't 100% of the time a vendor will ask. The government is telling the vendor what the expectation here is. The offeror does not need to submit anything because all past performance is being pulled from CPARs. There is no page limit because there is nothing for the vendor to submit. The only requirement is to ensure CPARs is up to date. | ||
| 26 | RFP L.2 states, "Proposals shall be divided into seven separate volumes as indicated in Table L-2". Table L-2 has six volumes. What is the number of volumes? | RFP L.2 | Six - Updated. | Yes | |
| 27 | L.2.1.a.3 specifically states Table of Contents is not in page count. Are acronym pages included in the page count? | RFP L.2.1 | No. | ||
| 28 | The RFP goes from L.7.1 to L.7.3. Is there a L.7.2 missing from this document? | RFP L.7.1 | Updated. | Yes | |
| 29 | Are there any instructions in regards to margins, headers, and footers? For example, can headers and footers be single spaced 10pt font? | RFP L.2.1 | Instructions added. | Yes | |
| 30 | Can the Government confirm that any supporting documents provided from other sources, such as for the facility clearance, do not need to be in proposal format instructions in regards to font type and size since Offerors aren't the originator of this information? | RFP L.2.1 | Confirmed. They do not need to follow style guidelines. | ||
| 31 | Given the CUI nature of the Facility Clearance, can the Offeror follow the same password protection instructions as KPML and ARG and be submitted separately? | RFP L.2.1.b.3; L.8.3 | Requirement has been changed to only required to provide CAGE code on the FCL. Government intends to verify each FCL in the NISS system using the submitted CAGE code. | Yes | |
| 32 | Would the Government be willing to provide a draft DD 254 for review during the proposal process? | RFP L.3.1 | Please contact the CO directly - it's not clear what this means. Anyone can google "DD254 sample" and see dozens of examples. | ||
| 33 | What is the timeline for transition? RFP Section C, para 4.1., lists the timeline for transition execution to be completed within 120 days. Section L, Subfactor 4: Transition Plan, identifies a 30 day (approximately 4 week) transition-in period at contract award. Is the intent to include a TO PWS, and if so, will be it given before this proposal submittal or upon award? | RFP L.4.1, Subfactor 4; Attachment J-3 PWS, 4.1 | Transition-in referred to in the RFP speaks only to the personnel portion as it also states in the PWS "Transitioning of employees to the new contract should be completed in the first 30-45 days". The entire transition is expected to take 120 days. The government wants a evaluate a transition-in schedule for personnel the ret of the transition can be coordinated after award. | Yes | |
| 34 | Will a Transition Plan be evaluated against the technical factor? RFP Section L.4.1 indicates the response will evaluated against the Technical Factor with three (3) Subfactors: Technical Qualifications and Experience, Approach to Innovation and Continuous Improvement and Special | ||||
| Mission Capable Aircraft Experience; however, Table L-2, L.4.1 Subfactor 4, Table M.2.1, and M.3.2 TECHNICAL – FACTOR 2 all indicate a transition plan will be evaluated. | RFP Table L-2, L.4.1 Subfactor 4, Table M.2.1 and M.3.2 | No this had been moved. | Yes | ||
| 35 | L.6 VOLUME 4: FACTOR 4 – SUBCONTRACTING PLAN; states... "offerors will provide a narrative that outlines the offerors’ approach to fulfilling the stated subcontracting goals to include initiatives and tools that will be employed under the contract to enhance small business participation..." Will a proposal response that satisfies FAR 52.219-9 section 5 and 8, such as an “Individual Subcontracting Plan,” satisfy the "narrative" requested as stated in L.6 Volume 4: Factor 4? | RFP L.6, Factor 4 | Yes. | ||
| 36 | "The Offeror shall state in all volumes any and all assumptions, deviations, and exceptions (ADEs) taken to the terms and conditions of the RFP." Is a complete list of ADEs required to be provided in all volumes or can each volume only list the ADEs applicable to that specific volume? |
| Can Offerors provide a comprehensive list of ADEs in Volume 06 Contract Documentation only? | RFP L.1.7 | Yes each ADE must be specific to the volume it refers to. Yes submit as a comprehensive list with Volume 6. | |||
| 37 | Paragraph L.7.1 states “The Offeror shall fill out all tables in the Labor Hour Price Template for the IDIQ, which will be incorporated into the IDIQ as maximum rates for the life of the contract”. In a cost plus contract, an offeror's indirect rates change over time based on Defense Contracting Audit Agency (DCAA) approvals of indirect rates and escalation. Since indirect rates are government-approved, we request that only the offeror's unburdened direct labor rates remain fixed for the life of the contract and offerors will apply the most current government-approved indirect and escalation rates when invoicing. | RFP L.7.1 | Acknowledged and accepted. | Yes | |
| 38 | Can the government clarify the requirements of DoD Top Secret clearances as well as employees' submission of information for FBI background checks? It appears that the contractor should process employees' security clearances investigations and accesses through the DoD security clearance database, DISS. However, will the contractor also be required to submit for additional background investigations even if employees have favorable DoD security clearance adjudications reflected in DISS? | Attachment J-3 PWS, 5.10, Para 2 | There would be no additional background investigation if personnel has active clearance. FBI runs basic background check when processing a Vendor Access Request (VAR) for contractor access badges. | ||
| 39 | The definition of the Total Evaluated Price in paragraph M.3.5 says a full time equivalent is 1,912 hours. The pricing template, Attachment J-4, shows 2,000 used to calculate the total labor cost. What is the correct number of hours to use? | Attachment J-4 Pricing Sheet; RFP M.3.5 | RFPF updated to reflect 2000 | Yes | |
| 40 | Are the hourly rates in Attachment J-4 fully burdened including fee? If so, how do we address award fee? | Attachment J-4 Pricing Sheet | Yes, fully burdened. Award fee is in addition to fully burdened labor rates. It will be a separate CLIN which has been added. | ||
| 41 | Sec J Attach 6 – Page 4, Item A 3 states award fee reviews conducted bi-annually; however RFP B.7.2 states every quarter. Which is correct? | RFP Attachment J-6 Award Fee Plan | Biannually - RFP updated | Yes | |
| 42 | For tables, can single line spacing be used? | RFP L.2.1 | Yes | ||
| 43 | The RFP requires "a signed subcontractor agreement". Is the government looking for a copy of a signed teaming agreement or is the government looking for a signed subcontract agreement between the proposed subcontractor and another customer for the cited past experience? |
| If it is a subcontract agreement, please confirm this signed agreement can be provided directly by the subcontractor in a sealed package since the Prime may not be a party to that agreement. | RFP L.1.4 | A signed teaming agreement is the intent. | ||
| 44 | Do Air Agency Certificates count against the page count since they can exceed one page? | RFP L.4.1, Subfactor 1 | No. Include them at the end of the volume and designate as "exhibit 1" etc. | |
| 45 | The RFP Number and RFP title referenced in this form seems to be incorrect? Can the CO please confirm? | Attachment+J-5+Reps+Certs+Validation | Updated. | |
| 46 | Will the contracting office provide the name(s) of the incumbent contractor for this effort? | General Solicitation Question / PWS | Skyquest Aviation, LLC | |
| 47 | Is it the intention of the contracting office that the successful offer rehire/rebadge existing employees? Or, can the successful offeror hire/provide its own employees? | General Solicitation Question / PWS | Government supports rehire of all employees who meet requirements of PWS. | |
| 48 | Are the current employees part of a collective bargaining agreement, and as such, would the successful offeror be subject to the terms/conditions of such agreement? |
- If yes, will the agreement be provided?
- If yes, do the current maintenance employees currently hold the TOP SECRET clearance as required by this contract?
| - Does the agreement have a provision for requiring a TOP SECRET clearance? | General Solicitation Question / PWS | Yes | |||
| 49 | In the referenced PWS section, it highlights a Crew Chief and states the duties. However, there is no CLIN associated with such a position in the RFP Solicitation. Please provide clarification. | PWS 12.3.2.1; RFP_15F06724R0000230 | Intention was to outline duties of technicians who fly with aircraft and not a stand alone position. The expectation is that the individual technicians would have the ability to act as a crew chief. | ||
| 50 | Will the contracting office be providing a DD-254 with this solicitation? | RFP_15F06724R0000230 | No not the solicitation, the DD254 comes at contract award once contractor is selected for award. | ||
| 51 | Please clarify the IDIQ Maximum amount. Section B.4 indicates the maximum order is $60M and the maximum IDIQ is $75M while Section H.3.4 indicates the TO is capped at $75M with no mention of the maximum IDIQ. | RFP_15F06724R0000230, B.4, H.3.4.C | Updated B.4 to match H.3.4 | Yes | |
| 52 | Section L.5 indicates that the offeror is not required to submit anything for the past performance requirement. Table L-2 indicates N/A for the page count. However, section M.4.3 indicates the that, "The government will use the following metrics to evaluate the Offeror submitted PPW as well as Past Performance data from the CPARS assessment reports." Please clarify if the contractor could or should submit past performance. | RFP_15F06724R0000230, L.5, Table L-2, M.4.3 | This had been updated to reflect the only requirement is to ensure CPARS is up to date. | Yes | |
| 53 | Is there a specification for "Safety Apparel" or is it left to the contractor to determine what would qualify? | PWS 5.6 | As stated in 5.6 safety apparel should meet OSHA/Government regulations | ||
| 54 | There appears to be a sentence that is cut off. Please complete the sentence "Storage time shall not" | PWS 10.4.7.3.4 A | PWS updated | Yes | |
| 55 | Would the contracting office extend the submission date to allow contractors to incorporate the answers to the Q&A in their strategy and proposal? | General Solicitation Question / PWS | Yes | ||
| 56 | Are maintenance technicians at the contractor's independent facility required to have a TOP SECRET clearance? | PWS 9.3 | No. Proper clearance will be required when applicable and as determined by specific maintenance event/service/modification in coordination between Government/Contractor | ||
| 57 | Would the contracting office allow for a substitution/change to the chosen NAICS code? Industry believes a more suitable NAICS code is 488190, Other Support Activities for Air Transportation, which includes the illustrative example of Aircraft maintenance and repair services. This tracks more closely with the overall mission of aircraft maintenance. | RFP_15F06724R0000230, Page 56, Section K | Yes, 488190 is the NAICS code, Section K is an error that has been updated | Yes | |
| 58 | The PWS specifies administrative reports in both Section A and B of 11.1. How are the positions funded to provide these reports since there are no CLINS associated those positions? | PWS 11.1 | Section A reports will be required on case-by-case basis as applicable to each task order related to specific program. Section B is a required monthly staffing report by the contractor. Contractor should build into labor hour overhead or the PM position administration of the IDIQ contract. | ||
| 59 | The PWS specifies a very detailed training summary each month in 11.2. How is this position funded to provide these reports since there are no CLINS associated those positions? | PWS 11.2 | CLIN will be established at the Task Order level. | ||
| 60 | The PWS is specific in providing the reports to the COR that include Spill Reports, Waste Treatment/Storage/Disposal Reports, etc. How is that position funded since there are no CLINS associated with that position? | PWS 11.3 | As stated in 10.4, this would be a future contract addendum and is not an immediate requirement. | ||
| 61 | Section 12.2, Key Personnel, talks to all positions directly involved with the operation of FBI aircraft are mission essential and should be designated as Key Personnel of this contract. Can you elaborate on this further? Does this include personnel at the contractor's facilities as well that are assigned to the contract? | PWS 12.2 | Key Personnel will be clearly defined at the individual Task Order level. | ||
| 62 | The positions listed in the referenced PWS sections indicate that they are future contract addendum yet there are many reporting activities associated with Sections 10.4.4, 10.4.5, 10.4.6, 10.4.7, 11.0, not listed as future contract addendums, that would be supported by these functions. How should the contractor fund these positions to comply with these sections since there are no associated CLINS? | PWS 12.3.4, 12.3.5, 12.3.6, 12.3.10 | Reporting activities would only be required for positions currently on task order. Government will work with project manager/team leaders to prepare for additional task orders prior to issue. | ||
| 63 | Discussion: Section B identifies the CLINs for this solicitation as being Cost Plus Award Fee (CPAF), whereas Section I, Clause 52.216-1 anticipates award of a Fixed Price Award Fee (FPAF) contract resulting from this solicitation. | ||||
| Question: Will the Government please identify the intended type of contract (CPAF or FPAF) for this solicitation? | RFP Section B, CLIN Structure | ||||
| RFP Section I, Clause 52.216-1 | CPAF - this has been updated | Yes | |||
| 64 | Discussion: RFP Section I does not reference FAR Clause 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). Question: Will the Government consider adding FAR Clause 52.222-43 to Section I? | RFP Section I, Contract Clauses | Added | Yes | |
| 65 | Discussion: Section M.3.5 states the Government will extend fully burdened rates by the annual FTE hours of 1,912 to get an annual full time cost for each position. While Attachment J-4 uses an annual FTE hour baseline of 2,000 hours. Question: What annual FTE hour baseline does the Government intend to use for this solicitation? | RFP Section M.3.5, Price - Factor 5 | |||
| Attachment J-4 Pricing Sheet | Updated | Yes | |||
| 66 | Discussion: Section B CLINs X003 identify one Inventory Specialist at each of the Fixed-Wing sites, but there is not an Inventory Specialist identified for Stafford, VA in support of the Rotary-Wing aircraft. In addition, PWS 10.4.3, Inventory Management Support (an Immediate Contract Requirement) identifies a multitude of responsibilities pertaining to Inventory Management Support, many of which are beyond the capability of a single Inventory Specialist. |
Question:
A. Was not identifying an Inventory Specialist at Stafford, VA an oversight, or does the Government intend for the Inventory Specialist at Manassas, VA to accomplish all of the Inventory Management Tasks for both locations?
| B. Based on the Inventory Management Support responsibilities identified in PWS 10.4.3, will the Government consider raising the number of Inventory Specialists at Manassas and Stafford, VA. | RFP Section B, CLIN X003 | |||
| PWS 10.4.3, Inventory Management Support | Currently there is only one inventory specialist located in Manassas. government would consider increasing support for inventory. | |||
| 67 | Discussion: PWS 4.1 requires an in-depth analysis of the Government provided inventory to make recommendations for changes. However, the Government is not providing any parts usage data. Question: Will the Government consider moving this analysis to the six month point in the Base Year period of performance? | PWS 4.1, Transition Phase-In | Yes, will move analysis to six month point. | |
| 68 | Discussion: RFP Section L.4.1, Subfactor 4 requires the offeror to: "describe its approach to successfully plan, implement, and accomplish a seamless transition while maintaining continuity of support during the transition period. The Section B, CLIN Structure, however, does not identify a CLIN within which to charge the manpower necessary to implement a successful Transition Phase-in plan. In addition, there was not a Task Order (TO) PWS issued with the solicitation to specify the intended scope of the transition phase-in effort desired. |
Question:
A. Since the Government did not include a CLIN for offerors to price their transition phase-in effort, is it the intent of the Government for offerors to provide as Technical Volume, Subfactor 4, a notional phase-in plan, that will be adjusted to the requirements of the individual Task Orders, and priced per the TO CLIN Structure when issued? OR...
B. Will get the consider providing a CLIN for the Transition Phase-in Plan?
| RFP Section B, CLIN Structure | ||
| RFP Section L.4.1, Technical, Subfactor 4, Transition Plan | CLIN added | Yes |
| 69 | Discussion: RFP Section L.4.1, Subfactor 4 requires offerors to describe a transition phase-in approach for a 30-day phase-in period, consisting of four weekly completion intervals, whereas PWS 4.1 identifies a 120-day phase-in period, consisting of four 30-day completion intervals. Based on the Section B CLIN Structure, there appears to be no differentiation between full Base Year contract performance (beginning on 1 Nov 2024) and the required 30 or 120-day transition period. |
Question:
A. Does the Government intend for offerors to respond to a 30-day phase-in period per Section L.4.1, or a 120-day phase-in period per PWS 4.1? B. When does the phase-in period begin? Contract Award? Base year POP? C. If 30 days is the correct period, could the Government please clarify which of the PWS transition tasks should be completed during that 30 day period?
D. When does the Government intend for the successful offeror to begin full contract performance... on day 31 of the Base Year, or day 121 of the Base Year? RFP Section B, CLIN Structure RFP Section L.4.1, Technical, Subfactor 4, Transition Plan
| PWS 4.1, Transition Phase-In | CLIN added | Yes | ||
| 70 | Discussion: PWS 4.1 requires the transition plan to manage and maintain the MRO system; however, this tasking is identified in PWS 10.4.6 as a Future Contract Addendum. Question: Could the Government please clarify when the Contractor becomes responsible for the MRO system? | PWS 4.1, Transition Phase-In PWS 10.4.6, Office Support | MRO during transition will be based on currently utilized CAMP system. Future requirement is related to potential for contractor provided MRO. | |
| 71 | Discussion: PWS 1.0 states: "This is a non-personal service contract ... The United States (U.S.) Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government. The Section B CLIN structure or Attachment J-4 Pricing Sheet, however; do not have a CLIN for pricing program management support of this solicitation for provision of the necessary management and supervisory control of the maintenance personnel at the seven locations identified by CLINs X001 thru X005. | |||
| Question: What is the Government's intent for offerors to price adequate management and supervisory support in response to this solicitation? | RFP Section B, CLIN Structure |
PWS 1.0, Section 1 - General Information
| Attachment J-4 Pricing Sheet | Add labor category for PM | Yes |
| 72 | Discussion: Neither RFP Section B.7.1 or Attachment J-6 provide the basis (either dollar value or percentage of contract value) for determination of the possible Award Fee Pool. | |
| Question: Will the Government please identify the intended value of the Award Fee pool in both RFP Section B.7.1 and Attachment J-6, either in terms of a dollar value or percentage of total contract value? | RFP Section B.7.1, Award Fee Structure, | |
| Attachment J-6 Award Fee Plan | Percentage added to B.7.1 and AFP | Yes |
| 73 | Discussion: RFP Section E.3.1 instructs offerors to "establish appropriate processes to execute Contractor Quality Assurance responsibilities listed in FAR 46.105 and other applicable FAR Sections. Section L.4.1 requires offerors to detail their quality control systems, discussing internal audits, inspections, and corrective action programs. The CLIN Structure does not include any heads to administer a Quality Assurance program. Also... PWS 12.3.5 identifies that an Aircraft Quality Control Manager will be established by a "Future Contract Addendum" |
Question:
A. Is it the Government's intent for offerors to write to a notional Quality Assurance/Control program, and tailor the specifics of that approach as it would be applicable to a future Task Order PWS?
B. If this is not the Government's intent, please provide specific guidance as to the expected offeror responses. RFP Section E.3, Contractor Quality Assurance RFP Section L.4.1, Subfactor 1 PWS 12.3.5, Aircraft Quality Control Manager
| RFP Section B, CLIN Structure | Yes, PWS updated to reflect immediate requirement for Program Manager/Quality Control. | Yes |
| 74 | Discussion: RFP Section H.1.6 requires submission of a Visitor Access Request at least 5 days in advance with SCI Access including polygraph information. While, PWS 5.10 requires that contractor personnel shall have a DoD Top Secret clearance (without polygraph). Top Secret clearances will require 60 days or longer for approval. Question: A. Are the PWS maintenance sites considered FBI facilities? B. What is the minimum security clearance requirement to access the FBI Facility? | |
| C. Will the Government consider eliminating the security clearance requirement for most or all aircraft touch labor technicians? | RFP Section H.1.6, Access to Federal Bureau of Investigation Locations PWS 5.10, Security | Yes, all hangars are considered FBI facilities and will require minimum security clearance as stated in 5.10. All specific facility access requirements will be outlined at the task order level. |
| 75 | Discussion: RFP Sections H.3.7 and L.6.1 identify the small business goals applicable to this RFP as: Small Business 30%; Small Disadvantaged Business 5%; 8(a) Small Businesses 1%; Woman Owned Small Business 5%; HUBZone Small Business 3%; and Service-Disabled Veteran-Owned Small Business 3%. Clause 52.219-9 requires the Small Business and socioeconomic category goals to be expressed in terms of a percentage of Total Planned Subcontracting Dollars vice total contract value. | |
| Question: Is it the Government's intent that the small business goals identified in RFP Sections H.3.7 and L.6.1 are an expression of total subcontracting dollars, and not total contract value? | RFP Section H.3.7, Small Business Subcontracting Plan |
RFP Section L.6.1, Small Business Subcontracting Plan
| RFP Section I, clause 52.219-9, Small Business Subcontracting Plan | Total subcontracting dollars | |
| 76 | Discussion: RFP Section L.5 states: "The Offeror is not required to submit anything for the Past Performance requirement. … the government will consider past performance evaluations recorded in CPARS." RFP Section M.4.3 states: "The government will use the following metrics to evaluate the Offeror submitted PPQ as well as Past Performance data from the CPARS Assessment Reports. The Section M evaluation criteria mentions an "Offeror submitted PPQ", which is not identified in Section L as a proposal requirement. | |
| Question: Will the Government please reconcile the Past Performance submittal requirements between RFP Sections L.5 and M.4.3 in regards to the PPQ requirement. | RFP L.5, Volume 3: Factor 3 - Past Performance | |
| RFP M.4.3, Rating Methodology for Past Performance | Language updated in M.4.3 and L.5 | Yes |
| 77 | Discussion: Within RFP Section L.6.1, the instructions for Volume 4: Factor 4 - Subcontracting Plan, offerors are instructed to provide a narrative outlining their approach to meeting subcontracting goals, to include tools and initiatives that will be employed, as well as a Small Business Subcontracting Plan. RFP Section L.2.1, Table L-2 identifies a maximum page limit of 10 pages for this volume. A subcontracting Plan alone, that addresses all elements of FAR 52.219-9d can be more than 16 pages--exceeding the page limit, without considering the required narrative. | |
| Question: Will the Government consider revising Table L-2 to either not mandate a maximum page limit for Volume 4, or identify a maximum page count of 5 pages for the narrative portion of the response, with unlimited page count for the Small Business Subcontracting Plan per FAR 52.219.9d? | RFP Section L.2.1, Table L-2 | |
| RFP Section L.6.1, Small Business Subcontracting Plan | Confirmed - updated | |
| 78 | Discussion: RFP Section L.4.1, Subfactor 4, states: "The Offeror shall describe its approach to successfully plan, implement, and accomplish a seamless transition while maintaining continuity of support during the transition period. Later in that same section, it identifies that there will be a phased approach during transition between the Incumbent Contractor and the Awardee Contractor. |
Question:
A. Is there an Incumbent Contractor, with cleared personnel (Top Secret), currently supporting these sites, or are they currently supported by local site-based Fixed Base Operators (FBO) under contract to the FBI?
| B. What does the Government mean by a "Phased Approach" to the transition Phase-in process? | RFP Section L.4.1, Technical, Subfactor 4 Transition Plan | Yes, there is an incumbent at Manassas, Stafford and Lakehurst. Phased approach intended for all other locations. Transition CLIN has been added. |
| 79 | Discussion: RFP Section L.4.1, Subfactor 4, states: The plan should also clearly describe procedures to ensure Contractor personnel meet and maintain the skills/expertise necessary to fulfill the requirements established in the TO PWS on day one (1) at the job site. We are unsure what the Government is considering "day one (1) at the job site. Although the CLIN Structure identifies the inclusive dates of the Base Period (beginning 1 Nov '24), there is not a transition period identified during which time personnel would be hired, Top Secret security clearances initiated/completed, and joint inventories of GFE accomplished--all of which could take as much as 120 days. | |
| Question: What does the Government consider "day one (1) at the job site... the first day of transition, or the day following the completion of transition (i.e. day 31 or day 121 of the base year)? | RFP Section L.4.1, Technical, Subfactor 4 Transition Plan | Day one of the contract after transition. |
| 80 | Discussion: PWS 4.2 requires the offerors' proposal to develop a plan for a transition-out period. Developing a transition-out plan as part of the proposal will necessarily be very vague and of not much value. Normally, contractors are tasked by the CO/ACO to provide a transition/phase-out plan approximately 60 days prior to the end of the contract, or upon the Governments decision not to exercise an option period. | |
| Question: Will the Government consider revising PWS 4.2 to state that: "The Contractor shall develop a plan for a transition-out period upon notification by the CO/ACO that the Government elects not to exercise an option period or extend the contract?" | PWS 4.2, Transition Phase-out | Yes. PWS 4.2 updated |
| 81 | Discussion: PWS 5.1 identifies the Contractor as responsible for "obtaining any rights-of-way, permits, waivers, approvals, or licenses and/or certificates required in connection with the operation, maintenance and related support services located at FBI aviation facilities. | |
| Question: Will the Government please clarify what right-of-way, permits, waivers, approvals, or licenses might be required for the contractor to obtain at FBI aviation facilities? | PWS 5.1, General | As determined at the task order level. PWS 5.1 updated |
| 82 | Discussion: PWS 10.1.3.3 states: "The Contractor shall maintain records on the Main Operating Site to document all surveillance methods such as initial, follow-up, or related inspections conducted, and the necessary corrective actions taken." However, PWS 10.4 identifies that the Administrative Program functions are not included within the IDIQ, and will be part of a Future Contract Addendum. Section B CLINs also do not identify the appropriate labor classifications to perform those tasks. In addition, RFP Section F.5.1 states: "The Contractor shall provide data deliverables to the government in support of the overall IDIQ only if the Contractor has been awarded at least one TO. | |
| Question: In light of RFP Section F.5.1, do we understand correctly that none of the PWS elements requiring delivery of reports apply to the IDIQ contract, and are only applicable as they are specifically identified in a future Task Order (TO)? | PWS 10.1.3.3, Documentation and Reports |
RFP Section F.5.1, Data Deliverables RFP Section B, CLIN Structure PWS 10.4, Administrative Program
| Correct all deliverables are at TO level | ||
| 83 | Discussion: PWS 10.1.3.4 requires the Contractor’s on-site Program Manager and Quality Assurance Manager to meet at least weekly with the COR and FBI aviation representatives during the transition period of the contract to discuss contract performance. Per PWS paragraphs 12.3.4 and 12.3.5, the positions of Program and Quality Managers within the Program Management Office (PMO) are not included within the IDIQ contract, but will be staffed/funded per "Future Contract Addendums". In addition, we assume since there isn't an IDIQ Section B CLIN within which a cost/level of effort can be priced, that the transition effort is not included in the IDIQ contract, and will be determined/priced within each applicable Task Order (TO) as appropriate. | |
| Question: Are we correctly assuming that the transition phase-in effort is not included within the IDIQ contract, and will be detailed and priced per the issuance of future TOs? | PWS 10.1.3.4, Contractor's Performance Review |
RFP Section B, CLIN Structure PWS 12.3.4, Program Manager
| PWS 12.3.5, Quality Manager | PWS updated to reflect immediate requirement for Program Manager/Quality Control. | |
| 84 | Discussion: The PWS requires the following Plans to be submitted with the offeror's proposal: Program Management Plan (PWS 10.1); SMS Plan (PWS 10.1.3.1); Aircraft Maintenance Plan (PWS 10.2); Aircraft Maintenance Support Plan (PWS 10.2.3); Training Support Plan (PWS 10.3.1.1), and Mission Support Plan (PWS 10.3.1.2). RFP Section L.4.1, however does not identify where to place those plans (i.e. attachments or annexes to Volume 2), and if those plans are outside the volume 2 page limit. | |
| Question: If the Government desires offerors to include the six (6) plans listed above as part of their proposal submission, where in the proposal does the Government want offerors to place these plans (i.e. attachments or annexes to Volume 2 - Technical). | PWS 10.1, Program Management Plan |
PWS 10.1.3.1, SMS Plan PWS 10.2, Aircraft Maintenance Plan PWS 10.2.3, Aircraft Maintenance Support Plan PWS 10.3.1.1, Training Support Plan PWS 10.3.1.2, Mission Support Plan
| RFP Section L.4.1, Factor 2 - Technical | None of these are required with the offer. These are all submittable at the individual Task Order level. | ||||
| 85 | Discussion: PWS paragraph 10.2.4.1 identifies the scheduled maintenance events required for each type of aircraft assigned. Within the requirements for each aircraft, the last bullet states: "Alternate sites or sub-contractors may be proposed to minimize aircraft non-mission capable status to meet mission requirements." If, due to the limited number of personnel identified at each location by CLINs X001 thru X005, an offeror chooses to outsource the listed scheduled maintenance events, there is not a CLIN to allow capturing/bidding the cost of the outsourcing. | ||||
| Question: Will the Government consider revising the CLIN structure to accommodate the outsourcing of scheduled maintenance per PWS 10.2.4.1, if that is the direction offerors choose to pursue? | PWS 10.2.4.1, Scheduled Maintenance | ||||
| RFP Section B CLIN Structure | Yes, CLIN added | Yes | |||
| 86 | Discussion: PWS 10.2.4.3 instructs offerors to include a detailed account of their approach to Fleet Management and Production Control Planning within their submitted Maintenance Plan. The Section B CLIN Structure does not identify the labor classifications necessary to execute the Fleet Management and Production Control duties as listed in PWS 10.2.4.3. | ||||
| Question: If the Government desires offerors to include a detailed approach to Fleet Management and Production Control planning within the Maintenance Plan (required to be submitted with the proposal for this IDIQ solicitation), will the Gov consider providing the appropriate CLINS within which offerors can price staffing the required positions? | PWS 10.2.4.3, Fleet Management and Production Control | ||||
| RFP Section B, CLIN Structure | Yes, CLIN added | Yes | |||
| 87 | Discussion: PWS 10.2.10 instructs the Contractor to provide comprehensive avionics maintenance, repair and installation support for both avionics and special mission equipment systems. The Contractor avionics support shall include, but is not limited to inspection, troubleshooting, bench check, functional check, repair, overhaul, updating, calibration, programming, removal, retrofit, rewire and installation of all aircraft systems, avionics, communication, navigation, specialized mission equipment, associated wiring, and electrical systems in all FBI aircraft. Although all aircraft mechanics are required to be A&P certified, the labor categories identified in RFP Section B CLINs do not include the skillsets necessary to perform the avionics and special mission equipment maintenance required or the requisite FCC license. | ||||
| Question: If the Government desires the level of avionics maintenance support identified in PWS 10.2.10, will the Government consider adding a CLIN to section B, identifying avionics technicians to accomplish the requested tasks? | PWS 10.2.10, Avionics and Specialized Mission Equipment Support | ||||
| RFP Section B, CLIN Structure | Yes, see Over and Above CLIN that was added | ||||
| 88 | Discussion: PWS 10.2.17 requires offerors to "provide calibration for all tools, bench test equipment, instruments, avionics test equipment, gauges and measuring devices used in the repair, overhaul, modification, service or maintenance and testing of aircraft, engines, propellers or related equipment, that require calibration as stated by the manufacturer, industry or agency policy." This paragraph also instructs contractors to "obtain calibration services from an FAA certified or recognized calibration source for all precision measurement equipment." The RFP Section B CLIN Structure does not, however provide a CLIN for offerors' use to subcontract/outsource these services. | ||||
| Question: If required by the IDIQ proposal, will the Government consider adding a CLIN to RFP Section B to allow offerors to price the calibration services required to meet the PWS 10.2.7 calibration requirements? | PWS 10.2.17, Precision Measurement Equipment Calibration and Certification | ||||
| RFP Section B, CLIN Structure | Yes, see Over and Above CLIN that was added | ||||
| 89 | Discussion: PWS 10.3.1.1 requires offerors to "submit a Training Support Plan with the proposal to provide all training and documentation support to include formal training courses, to include but not limited to, Student, Private, Commercial, Instrument, Multi-engine, CFI, CFII, ATP ratings for Fixed and Rotor winged aircraft for FBI Student and current SA/P workforce in accordance and in compliance with all applicable Standards and Regulations for the Federal Aviation Administration (FAA) and FBI Aviation Policy. The entire PWS section 10.3, Flight Program, is identified as a Future Contract Addendum, and not part of the IDIQ effort. | ||||
| Question: Since the Flight Program is not considered part of the IDIQ effort, do we assume correctly that submittal of a Flight Program "Training Support Plan" is not required with the offeror's proposal? | PWS 10.3.1.1, Flying Program, Training Support | Correct it would be at the TO level | |||
| 90 | Discussion: PWS 12.2 states: "All positions directly involved with the operation of FBI aircraft are mission essential and should be designated as Key Personnel for the purpose of this contract". This paragraph goes on to say: "At the Task Order level, the Contractor shall submit a detailed resume for all newly assigned or hired key personnel for review and approval by the Contracting Officer." | ||||
| Question: Is it the Government's intent to approve all hiring to include touch labor technicians? | PWS 12.2, Key Personnel | ||||
| PWS has been updated - Govt's only intent is to review resumes to ensure they adhere to contract requirements | |||||
| 91 | Discussion: The first sentence of PWS 12.3.10 states: "The Industrial and Environmental Health and Safety Manager shall have a minimum of ten industrial setting." appears to have a few words missing. | ||||
| Question: Suggest the Government re-word the first sentence of PWS 12.3.10 to read: The Industrial and Environmental Health and Safety Manager shall have a minimum of ten years' experience in an industrial setting | PWS 12.3.10, IEHS&S Manager | ||||
| Yes. | |||||
| 92 | Discussion: There is a cell reference error on the Summary tab. For Option Year 1, CLIN 3 has the same formula as CLIN 2 (Cells D8 and D7 both reference CLIN 2). Question: Will the Government update the D8 formula to reference Cell F19 vs. F17? | Attachment+J-4+Pricing+Sheet. Xlsx "Summary" Tab. Cell D8 | Yes | Yes | |
| 93 | The RFP references 1912 hours per FTE for evaluation however attachment J-4 uses 2000 hours. Can the government confirm the correct man-year? | M.3.5 PRICE – FACTOR 5 and ATT J-4 | Updated to reflect 2000 | Yes | |
| 94 | Is the expectation for the Contractor to propose the Target Fee percentages? | RFP B.7.1 | No these have been added | Yes | |
| 95 | Under performance assessment can the government provide an example of a customer survey? Who will customer survey's be issued to? | RFP B.7.2.2 | Government personnel that work directly with the contractor personnel. | ||
| 96 | Must a contractor score 100% to receive 100% fee for a period? If the contractor scores 75% they would receive 75% of the fee? Can the government provide an example of a hypothetical score and the resulting fee determination? | RFP B.7.4 | No, it's not all or nothing. Vendor can earn less than 100% down to 0% | ||
| 97 | Can the government explain how rework is measured, what constitutes a rework, and on what report? | RFP B.7.1.1 and Att J-6 D | Rework can be identified through the buyback, RII, or QC/QA assessment. This could be any item where an action item to fix is required | ||
| 98 | The PWS mentions transitioning of employees, minimal disruption of work in progress, and an incumbent. Are offerors to assume the current contract (s) / incumbent supporting this effort is/are fully staffed with all 35 employees and all have Top Secret clearance? | RFP L.4.1 Subfactor 4 and PWS 4, 4.1 | Stafford, Manassas, Lakehurst are fully staffed. No, current contract does not require TS clearances. | ||
| 99 | The RFP and PWS speak to two (2) different transition-in timelines. The RFP requires full operations within 30 days of award while the PWS requires a plan to achieve full operations within 120 days of award. Can the government clarify the transition-in requirements? | PWS 4.1 and RFP L.4.1 | The RFP speaks only to personnel all other parts of the transition process, such as inventories, speak to the 120 days. This has been clarified in the RFP to make it more clear. | Yes | |
| 100 | Are all employees required to have TS clearance? | PWS 5.10 | Determined at the TO level | ||
| 101 | Where is the contractor to price distinctive attire and safety apparel? | PWS 5.6, 7 | Fully burdened labor rates as part of overhead unless vendor has a suggestion. | ||
| 102 | Can the government clarify that all material purchased is through the government using government systems and paid for directly by the government and not through the contractor? | PWS 6.1 | Section updated. | ||
| 103 | Can the government clarify that all tools are provided except a common toolbox (e.g., test equipment, special tools, hoists, etc)? | PWS 7 | Yes. | ||
| 104 | Can the government provide a list of special mission equipment the contractor is expected to support? | PWS 9, 9.1, 9.3.a | Only releasable after contract award. | ||
| 105 | Is Special Mission equipment support training provided by the government? If so do both levels of mechanics receive the training? Is this a specialty position outside the normal A&P realm? | PWS 9, 9.1, 9.3.a | No, expectation is contractor would have this experience in house - govt would not train. | ||
| 106 | Where is the contractor to price training (i.e., IA and OEM course costs, etc.) and ongoing training requirements throughout the contract? | PWS 9.11, 9.11.1 | Overhead. Contractor is the SME the personnel being provided should have all relevant training. | ||
| 107 | Can the government confirm all aircraft within the fleet have been maintained to 14. CFR Part 43, 91, and or 145 standards or is this a component of the Transition-in plan? | PWS 10.1.3.6.3,10.1.3.6.5, 10.1.3.6.6 | All fixed wing and Bell 429's are maintained IAW FARs |
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