Amendment_3_Attachment_4_L_10_WBR_1452_215-81_PROPOSAL_INSTRUCTIONS_--_BUREAU_OF_RECLAMATION_(MARCH_2021)_0003.pdf

Solicitation

Document No.

140R6026R0001

Document Title Arkansas Valley Conduit (AVC) – Crowley Reach 1

L.10 WBR 1452.215-81 PROPOSAL INSTRUCTIONS -- BUREAU OF RECLAMATION (MARCH

2021)

This procurement will be conducted in accordance with FAR Part 15.

In addition to the requirements of the Instructions to Offerors - Competitive Acquisitions provision of this solicitation (see FAR 52.215- 1), each offeror shall submit a proposal in accordance with the instructions contained in this provision.

(a) Use and Disclosure of Proposal Information. In accordance with the Use and Disclosure of Proposal Information -- Department of the Interior provision of this solicitation (see DIAR 1452.215-71), offerors shall mark trade-secret or confidential commercial or financial information contained in the proposal with the restrictive legends specified. The offeror shall also clearly and separately mark all proprietary information (as defined in FAR 3.104-3) contained in the proposal with the restrictive legend "Proprietary Information."

(b) Proposal Volumes. Offerors shall submit separate electronic Volumes with the required number of copies as follows:

Volume Title Electronic Copies Required I Business Proposal 1 Document in PDF Format II Technical Proposal/Past Performance 1 Document in PDF Format III Pricing Proposal 1 Document in PDF Format

(c) General Contents. Each separate proposal Volume shall:

(1) Be presented in a manner which allows it to “stand alone” without the need to reference other documents;

(2) Be a coherent document free of internal inconsistencies as well as inconsistencies with other volumes of the proposal;

(3) Conform to all solicitation provisions, clauses, or requirements;

(4) Address the submission requirements with specificity and detail where required;

(5) Be an orderly, specific, and complete document in every detail;

(6) Be logically presented, using clear and concise language so that it can be easily read and meaningfully evaluated by Reclamation personnel from a variety of different functional and technical disciplines;

(7) Have all pages in each volume consecutively numbered (including pages with tables and exhibits) and cross-referenced to other volumes where appropriate for each; and

(8) Indicate how the proposal conforms to the evaluation criteria identified in Section M.

(d) Format. To assist in the uniform evaluation of proposals, the following format shall be used in preparing each separate proposal Volume:

(1) Provide a Table of Contents which lists all sections specific to the proposal Volume;

(2) Cross-reference the work statement to the terms of the proposal and indicate how the proposal conforms to the evaluation factors contained in Part IV, Section M;

(3) Provide a list of any enclosures, including tables, drawings, charts, or other enclosures which summarize data or information;

(e) Volume I, Business Proposal. Volume I shall incorporate the other Volumes by reference but shall not physically include them. It shall consist of:

(1) A cover page that includes the following information:

a. Solicitation Number and Project Name

b. Time and Date for Receipt of Proposals

c. Firm Name, Address, and SAM UEI

d. Point of Contact Information (Name, Phone Number(s), E-mail)

(2) A Table of Contents which lists all sections specific to the proposal Volume;

(3) A fully signed Standard Form 1442 “Solicitation, Offer, and Award” as required by Section A of this solicitation.

(4) One (1) fully signed copy of each Amendment to the Solicitation representing acknowledgement;

(5) Fully executed and completed offeror representations, certifications, and acknowledgments required by Section K of this solicitation;

(6) SF24 Bid Bond Form and any additional information required by the solicitation to be furnished by the offeror which is not required to be obtained in another volume of the proposal;

(7) Make-or-buy program (if applicable);

(8) Requests for any waivers of any solicitation provisions or contract clauses; and

(9) Exceptions to Solicitation Requirements: Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation, or specifications, to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This must be called out clearly in the proposal. Reclamation reserves the right to reject any and all exceptions to the solicitation and if the exception is to a major term or condition of the solicitation the proposal may be thrown out and not considered for award.

(f) Volume II – Technical Proposal (contains Evaluation Factor 1 (Technical Approach and Schedule) and Evaluation Factor 2 (Past Performance)). This volume shall consist of:

(2) Table of Contents. The Table of Contents shall list all sections of the technical proposal. Any future amendments, additions and/or revisions to the proposal shall be included in an updated Table of Contents.

(3) Index. The Index section shall cross reference the statement of work, specifications, or performance work statement to the terms of the proposal and indicate how the proposal conforms to the evaluation factors contained in Section M;

(4) Enclosures. The Enclosures Section shall include a list of any tables, drawings, charts, and any other enclosures which summarize data or information;

(5) PAGE LIMITATIONS. Technical proposals shall not exceed 50 Pages. The 50-page limit does not include the following: Cover Page, Table of Contents, Index, and Glossaries. Page limitations shall meet the following requirements:

a. Pages are 8 ½” x 11”.

b. Print size shall be a minimum of 12-point Times New Roman font.

c. Margins shall be no less than ½”.

d. Foldouts shall be held to 17” x 11” long in size, with each sheet counting as one 8 ½” x 11” page per side.

e. Pages must not include incorporations by reference (unless exception provided in Vol I & III).

f. Page limit/page count does not include any project schedule or requested completed attachments. Examples of requested attachments include charts, required forms, PPQs, SF 1442, Section K representatives and certifications, schedule B pricing pages, etc.

g. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of proposals.

(6) EVALUATION FACTORS:

Evaluation Factor 1: Technical Approach and Schedule

Provide detailed narrative work plans for each task identified below. The work plans shall identify potential subcontractors and significant anticipated material suppliers. The work plans shall correlate with the offeror’s proposed construction schedule and explain in detail the offeror’s, or subcontractor’s, approach to accomplish the following specific construction tasks:

1. Trench construction within narrow Rights-of-Way

a) Identify methods to move and store excavated materials.

b) Provide assumed disposal site for excess materials.

c) Describe extent of trench operations and sequencing.

2. Removal of Water from Excavation

a) Describe the approach for unwatering and dewatering.

3. Trenchless Crossings

a) Describe the planned methods for completing the work.

4. Cathodic Protection

a) Describe the process for developing approval drawings and provide the assumptions used in pricing.

5. Pipe bedding and embedment

a) In pipe alignment areas where either CLSM or select fill material is allowed, provide the assumed pipe bedding and embedment material, the assumed source, and the associated reasoning for its selection.

b) Process and sequencing for testing and managing of potentially contaminated material within the Town of Boone, Colorado.

6. Leak testing pipelines

a) Describe process, sequencing for testing, and disposal of water

b) Provide estimated water volume use and sources assumed

7. Traffic Control Management

a) Describe concepts for managing traffic.

8. Maintaining Property Access

a) Describe how construction will be managed to follow specified restrictions.

b) Describe the process for notifications.

9. Fiber Optic Installation

a) Describe the process for coordination and execution of planning and installation of the fiber.

b) Describe the testing and documentation process for the fiber.

Submit a detailed construction schedule presented in bar chart (Gantt chart) format, and schedule narrative, including major milestones, including anticipated production rates and procurement times with long lead times. The proposed construction schedule shall be formatted to print legibly, in color (11”x17” size), and have columns that display the following information (in order):

1. activity identification

2. activity description

3. planned duration

4. start date

5. finish date

6. total float

7. calendar identification

The proposed construction schedule shall depict the project in adequate detail to demonstrate the Offeror’s understanding of the project. The construction schedule shall be in format compatible with Primavera Professional Project Management. Include electronic copies of the .PDF Gantt Chart, the .XER schedule data file, and the .PLF schedule layout file. The construction schedule shall include at a minimum:

1. Principal components of work.

2. Key submittals required prior to mobilization and to begin principal components of work. Include submission and review time durations as well as lead times.

3. Procurement, delivery, and storage of critical construction materials.

4. Sequence and duration of construction activities to accomplish the work within the work restrictions identified in the specifications. Include appropriate level of detail for activity durations to demonstrate offeror understands the project construction sequencing.

5. Clearly identify the critical path.

6. For use in preparing the proposed construction schedule, and solely for the purpose of evaluating the technical proposals, offerors can anticipate a notice to proceed (NTP) date of approximately September 11, 2026. This estimated NTP date is subject to change.

The schedule must be supported with a narrative describing how the offeror plans to complete the entire project within the time allowed for performance, including major milestones. The narrative shall detail the anticipated crew sizes, number of crews, composition of each crew, hours per day and hours per week that work will be occurring. Offeror shall discuss how subcontractors will be integrated into this project. The narrative shall identify assumptions for typical weather impacts (reasonable and expected based on historical weather information for the area). Specifically address how cold weather is accounted for in the construction schedule.

Evaluation Factor 2: Past Performance

1. Submission Requirements Offerors shall provide a minimum of three (3) and a maximum of five (5) relevant past performance projects similar in complexity, magnitude, and scope to the work required under this solicitation. Projects must consist of performance and/or contracts awarded within the last ten (10) years, as further defined in Section M.

2. Past Performance Questionnaires (PPQs) Offerors are encouraged to use the current Past Performance Questionnaire (PPQ) form included in Section J, Attachment 6. Use of prior Bureau of Reclamation PPQ versions is also acceptable.

The Offeror shall submit PPQs to its references and ensure completed questionnaires are returned to the Offeror for inclusion with the proposal. The Government is not responsible for obtaining PPQs from references; it is the Offeror’s responsibility to follow up to ensure timely receipt.

3. CPARS in Lieu of PPQs In lieu of submitting PPQs, Offerors may submit Contractor Performance Assessment Reporting System (CPARS) evaluations for any or all referenced projects. CPARS reports shall include the full available evaluation record, including quality, schedule, management, cost control, and any narrative remarks, and must clearly identify the contract number, customer, period of performance, and a description of work.

4. Combination of PPQs and CPARS Offerors may use any combination of PPQs and CPARS to meet the minimum of three (3) and maximum of five (5) past performance references. If a CPARS evaluation is not available for a project, a PPQ must be submitted for that project.

5. Government Review The Government reserves the right to verify all information provided and to consider PPQs, CPARS, and any other relevant past performance information available to the Government in accordance with Section M.

(g) Volume III - Price Proposal

Evaluation Factor 3 – Cost / Price:

Offerors are hereby notified that even though cost or pricing data are not initially requested in this solicitation, the Contracting Officer reserves the right to request such data if they are later found necessary pursuant to FAR 15.403-5(a)(1).

To assist in the uniform evaluation of proposals, the following format shall be utilized in preparing the pricing proposal:

(2) Table of contents. The Table of Contents shall list all sections of the pricing proposal. Any modifications or revisions to the proposal, up to the date of agreement on price, shall include an updated Table of Contents;

(3) Index. The index shall cross reference the work statement to the terms of the proposal and indicate how the proposal conforms to the evaluation factors contained in Section M of this solicitation;

(4) Enclosures. A list shall be included of all enclosures, attachments, tables, drawings, charts, and any other material which summarize data or information contained or referenced in the pricing proposal;

(5) The price proposal should be consistent with the technical approach(es) proposed in the technical proposal, Volume II;

(6) Pricing proposal breakdown. The offeror shall submit Section B of the contract Schedule (Schedule of Supplies and Services, found in Part I of this solicitation), including any attached Price Schedules noted in Section B, with its proposed total prices/costs for each contract line item number (CLIN), including any options, and proposed unit price(s), if required. Complete and submit Price Schedules A through D. Offerors are hereby notified that even though additional data to support proposed prices are not initially requested in this solicitation, the Contracting Officer reserves the right to request such data if they are later found necessary.

(7) No cost information shall be included in any of the other volumes;

(8) All price or cost amounts shall be expressed to the nearest whole dollar except for individual hourly labor rates (if required).

All percentages shall be expressed to two decimal places.

(h) Directions for submitting electronic copy of proposal:

Preferred: Microsoft Teams Electronic Proposal Instructions

Email monica_burgio@ios.doi.gov & cc jamahel_fayall@ios.doi.gov no later than one week before proposals are due to let us know that you plan to submit the electronic copy of your proposal. It is the contractor’s responsibility to confirm that this email is received by Reclamation.

The next steps in the process are:

(1) You will receive an email from monica_burgio@ios.doi.gov or jamahel_fayall@ios.doi.gov with a link to a Microsoft Teams Invite. Click the link to the Teams invite and you should have access to the Teams folder made specifically for each offeror. Only the individual that emailed Reclamation will have access to the folders.

(2) Upload a Test document into team in Microsoft Teams and confirm with Monica Burgio (with a cc to Jamahel Fayall) that it was received.

(3) You can then upload your proposal documents to the folder, but this must be completed before solicitation closing date/time.

Do not wait too close to the proposal due date/time to complete this process. It can take time for you to upload your large proposal documents.

(4) After you complete the above process, confirm receipt with Monica Burgio (with a cc to Jamahel Fayall).

(5) If you have technical problems completing this process, contact Monica Burgio.

Backup/Alternate: Kiteworks Electronic Proposal Instructions

Email monica_burgio@ios.doi.gov & cc jamahel_fayall@ios.doi.gov no later than one week before proposals are due to let us know that you plan to submit the electronic copy of your proposal. It is the contractor’s responsibility to confirm that this email is received by Reclamation.

The next steps in the process are:

(1) You will receive an email from secure.usbr.gov. The subject of the message will show the email is from Monica Burgio or Jamahel Fayall. If you do not see this email, check your SPAM folder.

(2) The text of the email informs you that the link to send Reclamation a file is good for a specific number of days.

(3) When you click on ACTIVATE in the email, you will be taken to a screen to create a password. The password must be at least 12 characters long and contain at least one uppercase letter, one lowercase letter, one number, and one special character.

(4) You will be taken to a screen where you can upload the files that make up your proposal.

(5) After you complete the above process, confirm receipt with Monica Burgio (with a cc to Jamahel Fayall).

(6) If you have technical problems completing this process, contact Monica Burgio.

(End of provision)