01-_FY26_Newton_Janitorial_PWS_R1_1_0001.pdf

PERFORMANCE WORK STATEMENT

Newton Reservoir Janitorial Service

1.0 OBJECTIVE

A. Provide janitorial to maintain clean, sanitary, and safe recreation facilities at Newton Reservoir each seasonal service window from May 15 through October 31(see §3.0 for option years).

2.0 BACKGROUND AND SCOPE

A. The Bureau of Reclamation, Provo Area Office (PAO) has direct management responsibility for recreation management at Newton Reservoir in Utah. Recreation at Newton Reservoir consists of primitive camping, boat ramp access, and day use. Normal use of the facilities requires periodic cleanup to ensure a clean and safe visitor experience.

3.0 PERIOD OF PERFORMANCE & OPTION YEARS

A. Services under this PWS shall be performed only during the Seasonal Service Window (SSW) of May 15 through October 31 within each contract year, unless otherwise directed in writing by the Contracting Officer. The period of performance for the agreement shall be:

1. Base Period: May 1, 2026, through April 30, 2027

2. Option Year I: May 1, 2027, through April 30, 2028

3. Option Year II: May 1, 2028, through April 30, 2029

4. Option Year III: May 1, 2029, through April 30, 2030

5. Option Year IV: May 1, 2030, through April 30, 2031

B. Option Years: Up to four (4) additional seasonal periods may be exercised at the Government’s discretion.

1. Satisfactory performance meeting service benchmarks.

2. Funding availability for extended periods.

3. Compliance with environmental and waste disposal regulations.

C. Notification of Option Exercise: The Government shall provide written notice at least 60 days prior to the expiration of the current contract period, to indicate the intent to exercise the next option year. If no notification is given, the contract shall expire without extension.

4.0 PRICING ADJUSTMENT FOR OPTION YEARS

A. Firm Fixed Pricing per service visit and seasonal total.

B. Option Years adjustment: adjustment based on CPI/Inflation Rate, not to exceed 4% annually

5.0 EXECUTION OF OPTION YEARS

A. Execution of Option Years: Upon exercise of an option year, an official contract modification shall be executed by both parties to extend the period of performance, update necessary provisions, and confirm pricing adjustments if applicable.

6.0 TASKS AND REQUIREMENTS

6.1 Contractor Response and Supervision Requirements

A. *Newton Reservoir is a daylight-use area only. The Contractor shall create an hourly schedule that accommodates daylight hours. This schedule shall be submitted to the Contracting Officer (CO) for approval prior to commencement of work.

B. To ensure adequate oversight, rapid response to emergencies, and consistent quality control, the Contractor shall meet the following performance requirements:

1. The Contractor shall be capable of an onsite response to Newton Reservoir facilities within three (3) hours of notification by the Government:

i. Service Failures

ii. Emergencies

iii. Corrective actions

iv. Restocking requests

v. Inspection follow ups

C. The Contractor shall designate a primary and alternate supervisor who are available and located such that they can meet the required three-hour response time throughout the Seasonal Service Window.

D. Prior to commencement of work, the Contractor shall submit a staffing and response plan demonstrating how they will meet the three-hour response requirement. The plan shall include:

1. Names and contact information for supervisory personnel

2. Proposed travel routes and estimated response times

3. Availability schedules for supervisory staff

4. Methods for ensuring rapid corrective action

6.2 Vault Restroom Weekly Cleaning Tasks:

A. Clean vault restrooms (total of 2) once every 7 calendar days, preferably on the same weekday each week. (NAICS Code: 561720 – Janitorial Services) located as follows:

1. Southeast Boat Ramp and Parking Area – Double Vault; *approximately 64 square feet.

2. Southwest Parking Area – Double Vault; *approximately 64 square feet.

6.3 Cleaners, Deodorizing, and Disinfecting Requirements

A. All restroom fixtures, toilet paper holders/dispensers, handles, grab bars, risers (inside and out), floors, walls, windows, ceilings, door frames, and doors shall be cleaned and disinfected as practically as possible. Salient characteristics: Must be biodegradable, rapid-dissolving, and suitable for vault toilet systems.

1. Disinfected is defined as: Cleaning to destroy any harmful micro-organisms which cause disease or illness in humans.

2. Contractor shall use EPA-approved disinfectant cleaner (Envirox H₂Orange₂ Concentrate 117 or equal)- Sanitizer/Virucide Cleaner or an equivalent EPA approved disinfectant cleaner. Salient characteristics: Must be EPA-approved, effective against harmful microorganisms, and compatible with pressure washing.

B. The contractor shall dilute smells from the toilets by pouring one 5-gallon pail of water into the toilet vault along with septic tank treatment.

1. Odor mitigation efforts shall align with manufacturer recommendations for optimal effectiveness.

2. Contractor shall use EPA-approved vault toilet deodorizer (BioWorld Vault Toilet Treatment or equal), EPA-approved vault toilet deodorizer (Toilet D-Odor or equal), or an equivalent EPA approved deodorizer equivalent. Salient characteristics: Must be EPA-approved, suitable for odor mitigation in vault toilets per manufacturer recommendations.

C. Clean is defined as: Practically possible free of dirt, dust, spots, streaks, stains, smudges, litter, debris, and other residue.

1. Stain, Dirt, & Smudge Management: Due to the nature of vault toilets in primitive camping areas, some permanent stains may exist and cannot be fully removed.

However, the contractor shall ensure that fresh stains, excessive dirt buildup, dust accumulation, and visible smudges on surfaces are cleaned regularly. High-contact areas, including toilet risers, grab bars, doors, and dispensers, must be damp cloth wiped down and disinfected using EPA-approved solutions to maintain a hygienic environment.

6.4 Stocking Vault Restroom Supplies

A. Restock toilet paper for restrooms. Toilet paper shall be provided by the Contractor.

Contractor shall provide biodegradable, rapid-dissolving toilet paper suitable for vault toilet use (e.g. Biodegradable, rapid-dissolving toilet paper suitable for vault toilets (Scott Rapid Dissolve or equal) or equivalent). Salient characteristics: Must be biodegradable, rapid-dissolving, and suitable for vault toilet systems.

1. Stock each restroom with toilet paper. Ensure sufficient supplies for each restroom until next scheduled service. Salient characteristics: Must be biodegradable, rapid-dissolving, and suitable for vault toilet systems.

2. If dispensers become empty before the next scheduled servicing, the Contractor’s phone number shall be posted in the restroom and, when called, the Contractor shall return to replenish them at no additional cost to the Government the following day.

6.5 Pressure Washing of Vault Restrooms

6.5.1 The contractor shall pressure wash interior surfaces of all vault restrooms listed in this PWS at a frequency of once per week, using low-volume equipment and wide-fan tips (specified in section B, below). Pressure washing shall remove accumulated dirt, dust, and grime without damaging coatings or substrates. Surfaces include:

6.5.1.1 Walls

6.5.1.2 Ceilings

6.5.1.3 Doors and frames

6.5.1.4 Floors

6.5.1.5 Partitions

6.5.1.6 Exterior surfaces

6.5.2 Equipment Requirements:

6.5.2.1 Portable pressure washer: Operating pressure of 1,200 – 2000 PSI using fans spray tips 25º - 40º. Tips with 0º shall not be used.

6.5.2.2 Cleaner/Chemicals: The Contractor may use the same EPA approved disinfectants and deodorizers listed in Section 6.2 (e.g., Evirox H₂Orange₂, EPA-approved vault toilet deodorizer (BioWorld Vault Toilet Treatment or equal)), provided they are compatible with pressure washing equipment. No muriatic acid or bleach shall be used. Salient characteristics: Must be EPA-approved, suitable for odor mitigation in vault toilets per manufacturer’s recommendations.

6.5.2.3. The Contractor shall not use water from the reservoir for pressure washing. The use of water from the reservoir for any purpose, including cleaning or pressure washing, is strictly prohibited.

6.5.3. *Newton Reservoir Utilities: Currently there are not any utilities such as water or electricity at the vault restrooms. Contractor is responsible for providing their own water or electricity to complete the pressure washing requirement.

6.6 Environmental Product and Disposal Requirements

6.6.1 The Contractor shall provide (when possible) recycled content, environmentally preferable, bio-based products and alternatives to hazardous or toxic chemicals. Supplies shall be used and disposed of in accordance with manufacturers’ recommendations.

6.7 Litter & Trash Cleanup

6.7.1 Cleanup shall occur within the delineated polygons shown on the Newton Reservoir Location Map. If map boundaries are unclear, the contractor shall remove litter and trash within 50 feet of the edge of paved or graveled surfaces in the Southeast Boat Ramp/Parking Area and Southwest Parking Area, including the boat ramp access corridor

7.0 Quality Assurance and Quality Control

A. The Government will monitor performance in accordance with the Quality Assurance

Surveillance Plan (QASP) and the Cleaning & Inspection Checklist provided as attachments to this PWS.

B. The contractor shall cooperate with Government surveillance activities, including submission of required weekly reports and photos as specified in the QASP.

C. Contractor Quality Control (CQC) Plan:

1. The contractor is encouraged to submit its own Quality Assurance/Quality Control

(QA/QC) Plan detailing internal processes for meeting or exceeding the performance standards in this PWS.

a. The plan should outline inspection methods, corrective actions, and reporting procedures.

b. Submission of a QA/QC plan is optional but strongly recommended to demonstrate proactive compliance.

D. Any damage or vandalism found by the Contractor shall be reported within 24 hours of discovery to Dustin Woodbury @ (801)379-1259 or @ 385-535-8155.

See attached Newton Reservoir Location Maps.

SOUTHWEST and SOUTHEST PARKING LOTS

SOUTHWEST PARKING LOT BOUNDRY SOUTHEAST PARKING LOT BOUNDRY