Sol_140R4025R0006_Amd_0006.pdf

(x)

140R4025R0006 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Salt Lake City UT 84138

R40

125 South State Street, Room 8100 Regional Office Upper Colorado Region Bureau of Reclamation

02/11/20250006

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

02/11/2025

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This solicitation amendment is issued to update Section L, WBR 1452.215-81 PROPOSAL

INSTRUCTIONS MAR 2021. An additional proposal submission process option is added. Added language is highlighted.

Period of Performance: 06/24/2025 to 06/23/2026

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Ashton Jones

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Solicitation Document No.

140R4025R0006-0006

Document Title NGWSP Reach 1 Repairs

L.11 WBR 1452.215-81 PROPOSAL INSTRUCTIONS MAR 2021

This procurement will be conducted in accordance with FAR Part 15.

All correspondence in conjunction with this solicitation should be directed to the Government Points of Contact (POCs) identified below:

Amy Loveless Phone: 801-524-3790 Email: aloveless@usbr.gov

Ashton Jones Phone: 385-285-2278 Email: ajones@usbr.gov

In addition to the requirements of the Instructions to Offerors - Competitive Acquisitions provision of this solicitation (see FAR 52.215- 1), each offeror shall submit a proposal in accordance with the instructions contained in this provision.

(1) General contents. Each proposal shall:

a. Be presented in a manner which allows it to “stand alone” without the need to reference other documents;

b. Be a coherent document free of internal inconsistencies as well as inconsistencies with other volumes of the proposal;

c. Conform to all solicitation provisions, clauses, or requirements;

d. Address the submission requirements with specificity and detail where required;

e. Be an orderly, specific, and complete document in every detail;

f. Be logically presented, using clear and concise language so that it can be easily read and meaningfully evaluated by Reclamation personnel from a variety of different functional and technical disciplines;

g. Have all pages in each volume consecutively numbered (including pages with tables and exhibits) and cross-referenced to other volumes where appropriate for each; and

h. Indicate how the proposal conforms to the evaluation criteria identified in Section M.

(2) Offerors may submit written questions requesting clarification of solicitation requirements. All questions shall be received no later than close of business on 5 March 2025 to allow Reclamation adequate time to prepare and issue responses to all Offerors prior to the date and time set for receipt of proposals. ONLY WRITTEN QUESTIONS WILL RECEIVE A RESPONSE. Each question submitted should contain the following information: document name, document date, specific page, paragraph, clause or other definitive citation for which clarification is requested. All questions shall be submitted electronically to ajones@usbr.gov and aloveless@usbr.gov. Answers will be provided to only the questions submitted in writing and all answers will be provided through the Federal Business Opportunities website within www.sam.gov.

(3) Arrangement of Proposal. The proposal shall consist of three (3) physically separated volumes, individually entitled as stated below. The required number of copies for each volume are shown below:

Proposals shall consist of three (3) physically separated volumes, individually entitled as stated below. The page limit for Volume II is 75 pages, excluding title pages, table of contents, resumes, and letters of commitment. The required number of copies for each mailto:aloveless@usbr.gov mailto:ajones@usbr.gov mailto:ajones@usbr.gov mailto:aloveless@usbr.gov http://www.sam.gov/

Document Title NGWSP Reach 1 Repairs volume is summarized below:

Volume Title Hard Copies Required

Electronic Copies Required Page Limitation

I

Business Proposal (Representations, Certifications and Offer)

0 1 30

II Technical Proposal

0 1 75

III Pricing Proposal 0 1 20

(4) Separation of volumes. All copies of each proposal volume (i.e., all copies of Volume I) are to be individually labeled identifying what the file contains (e.g. Volume I – Business Proposal) and submitted in separate files.

Any reference to a page limitation shall conform to the following requirements:

a. Page count is per side and shall be double sided

b. Pages are 8 1/2 “x 11”

c. Print size shall be a minimum of 12-point Times New Roman font

d. Margins shall be no less than ½”

e. Foldouts shall be held to 17” x 11” long in size, with each sheet counting as one 8 ½” x 11” page per side

f. Pages must not include incorporations by reference (unless exception provided Vol I & III if separate Vol III provided for designs/models)

g. Page limit/page count does not include any project schedule or requested completed attachments. Examples of requested attachments include: resumes of key personnel, charts, required forms, PPQs, SF 1442, Section K representatives and certifications, schedule B pricing pages, etc.

h. Page limitations shall be treated as maximums. If exceeded the excess pages will not be read or considered in the evaluation of proposals.

(5) Pricing Proposal (Volume III). To permit objective evaluation of the technical proposal, no cost or price information shall be included in the business proposal or technical proposals (Volumes I or II). Offerors shall provide a complete schedule and price proposal (Volume III).

(6) General. The technical proposal shall be identified as Volume II of the offeror's proposal and shall be an orderly, specific, and complete document in every detail. It should be presented in a manner which allows it to "stand alone" without the need to reference other documents. It should convincingly describe the capability of the offeror's organization to participate in this project and effectively demonstrate a thorough understanding of the work statement contained in Part I, Section C of this solicitation. The proposal shall be organized and written so that it can be easily read and meaningfully evaluated by Reclamation personnel from a variety of different functional and technical disciplines. It should be a coherent document free of internal inconsistencies as well as inconsistencies with other volumes of the proposal.

(7) Use and Disclosure of Proposal Information. In accordance with 1452.215-71 Use and Disclosure of Proposal Information -

- Department of the Interior provision of this solicitation, offerors shall mark trade secret, or confidential commercial or financial information contained in the proposal with the restrictive legends specified. The offeror shall also clearly and

Document Title NGWSP Reach 1 Repairs separately mark all proprietary information (as defined in FAR 3.104-3) contained in the proposal with the restrictive legend "Proprietary Information."

(8) Format and General Content. To assist in the uniform evaluation of proposals, the following format shall be utilized in preparing the technical proposal:

• Table of Contents. The Table of Contents shall list all sections of the qualification and technical proposals. Any future amendments, additions and/or revisions to the proposal shall be included in an updated Table of Contents. The Table of Contents shall be formatted by the Technical Evaluation Factors in the following manner:

Technical Evaluation Factors (Volume II)

• Evaluation Factor 1 – Technical Approach, Staff Qualifications and Key Personnel & Experience

• Evaluation Factor 2 – Quality Control and Safety

• Evaluation Factor 3 – Past Performance

• Index. The Index section shall cross reference the statement of work/specifications/performance work statement to the terms of the proposal and indicate how the proposal conforms to the evaluation factors contained in Part IV, Section M;

• The tabs shall conform to the Table of Contents to the terms of the proposal and indicate how the proposal conforms to the evaluation factors as shown above.

• Enclosures. The Enclosures Section shall include a list of any tables, drawings, charts, and any other enclosures which summarize data or information;

(9) Labelling: Each volume of the proposal shall be provided separately in individual electronic documents. Be sure to apply all appropriate markings, including those in FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

(10) Electronic Offers: Indicate on each document or folder the solicitation number, volume number and title. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft Office 365 Suite, and Adobe Acrobat 2017 programs. PDF, Word, or Excel format is required for all documents including drawings, cut sheets, and related type documents. PDF is the preferred format, but if a document cannot be fit in PDF, or causes formatting issues, submittal in Word or Excel is acceptable.

(11) Terminology Note: The proposing offeror is referred to throughout this solicitation as different terms. Offeror (capitalized), offeror, builder, contractor, company, firm, etc. All refer to the entity submitting a proposal in response to this solicitation.

There should be no differentiation applied for differing terms.

Directions for submitting electronic copy of proposal:

Preferred: Microsoft Teams Electronic Proposal Instructions

No later than April 17th, 2025, at 1pm MT, the entire below process shall be completed.

Email aloveless@usbr.gov & cc ajones@usbr.gov no later than 2 business days before proposals are due to let us know that you plan to submit the electronic copy of your proposal. It is the contractor’s responsibility to confirm that this email is received by Reclamation.

The next steps in the process are:

(1) You will receive an email from aloveless@usbr.gov or ajones@usbr.gov with a link to a Microsoft Teams Invite. Click the link to the mailto:aloveless@usbr.gov mailto:ajones@usbr.gov mailto:ajones@usbr.gov

Document Title NGWSP Reach 1 Repairs

Teams invite and you should have access to the Teams’ folder made specifically for each offeror. Only the individual that emailed Reclamation will have access to the folders.

(2) Upload a Test document into team in Microsoft Teams and confirm with Amy Loveless or Ashton Jones that it was received.

(2) You can then upload your proposal documents to the folder, but this must be completed before solicitation closing date/time.

(3) After you complete the above process, email or call Amy Loveless or Ashton Jones to confirm receipt by Reclamation.

If you have technical problems completing this process, contact Amy Loveless or Ashton Jones. It is suggested that you do not wait too close to the proposal due date/time to complete this process. It can take time for you to upload your large proposal documents.

Backup/Alternate: Kiteworks Electronic Proposal Instructions

No later than April 17th, 2025, at 1pm MT, the entire below process shall be completed.

Email aloveless@usbr.gov & cc ajones@usbr.gov to let us know that you are ready to submit the electronic copy of your proposal. It is the contractor’s responsibility to confirm that this email is received by Reclamation.

The next steps in the process are:

(1) You will receive an email from secure.usbr.gov. The subject of the message will show the email is from Amy Loveless or Ashton Jones. If you do not see this email, check your SPAM folder.

(2) The text of the email informs you that the link to send Reclamation a file is good for a specific number of days.

(3) When you click on ACTIVATE in the email, you will be taken to a screen to create a password. The password must be at least 12 characters long and contain at least one uppercase letter, one lowercase letter, one number, and one special character.

(4) You will be taken to a screen where you can upload the files that make up your proposal.

(5) After you complete the above process, email or call Amy Loveless or Ashton Jones to confirm receipt by Reclamation.

Last option Backup/Alternative: Normal Email Electronic Proposal Instructions

No later than April 17th, 2025, at 1pm MT, the entire below process shall be completed.

Email aloveless@usbr.gov & cc ajones@usbr.gov to let us know that you are ready to submit the electronic copy of your proposal. It is the contractor’s responsibility to confirm that this email is received by Reclamation.

The next steps in the process are:

(1) Email your proposal in multiple emails. You will need to break down your proposal into separate documents because email attachments cannot be any larger than 40 MB (40,000 KB). The larger the attachments, the slower the email will be to be received, so you may want to go even smaller on your attachments. Number your emails, for example, #1 of 4, etc.

(2) After you complete the above process, email or call Amy Loveless or Ashton Jones to confirm receipt by Reclamation.

If you have technical problems completing this process, contact Amy Loveless or Ashton Jones. It is suggested that you do not wait too close to the proposal due date/time to complete this process. It can take time for you to upload your large proposal documents.

mailto:aloveless@usbr.gov mailto:ajones@usbr.gov

Document Title NGWSP Reach 1 Repairs

(12) Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

(13) The proposal acceptance period is specified in Block 13 (D) of Section A (Front Page) of the solicitation. Offerors providing less than the specified calendar days for Government acceptance after the date offers are due may be considered non-responsive and may be eliminated.

(14) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy (an electronic copy) of all unsuccessful proposals.

(15) Discrepancies: If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO and CS in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

SUBMISSION REQUIREMENTS: The following information and structure must be used in the Proposal:

Volume I – Business Proposal, Representations, Certifications, and Other Statement of Offerors

(a) Business Proposal Representations, Certifications, and Other Statement of Offerors (Volume I). Volume I shall incorporate the other Volumes by reference but shall not physically include them. It shall consist of:

a. A fully executed Solicitation, Offer, and Award form (SF 1442) required by Part I, Section A of this solicitation. It shall be used as the cover sheet (or first page) of each copy of Volume I. The following must be included in the cover page:

▪ Full Name of Company

▪ Main Contact for the Project Including Phone Number and Email Address

▪ Company Address

▪ Company Phone Number (if different from Main Contact)

▪ Company Unique Entity Identifier (UEI – previously DUNS)

▪ Company DUNS and Tax ID Number (for construction reporting)

▪ Company Cage Code, and

▪ Company SAM Expiration Date;

b. Fully executed and completed offeror representations, certifications, and acknowledgments required by Part IV, Section K of this solicitation;

c. Additional information required by the solicitation to be furnished by the offeror which is not required to be obtained in another volume of the proposal;

d. Make-or-buy program (if applicable);

e. Requests for any waivers of any solicitation provisions or contract clauses; and

f. A summary of any exemptions from, or deviations to, any other solicitation requirements.

g. Request for Proposal Amendments: (if applicable) Acknowledgement of all amendments. Copy of any signed amendments does not count against/towards the page limitations.

(b) Exceptions to Solicitation Requirements: Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation, or specifications, to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This must be called out clearly in the

Document Title NGWSP Reach 1 Repairs proposal. Reclamation reserves the right to reject any and all exceptions to the solicitation and if the exception is to a major term or condition of the solicitation the proposal may be thrown out and not considered for award.

Volume II – Technical Proposal

Evaluation Factor 1: Technical Approach, Staff Qualifications and Key Personnel & Experience

Based on the information provided in Section C, contract specifications, each offeror shall submit the following in response:

(a) Narrative description of the repair plan addressing each Key technical concern and key personnel position identified.

Responses should include accompanying rationale to reflect why an approach is used in connection with the technical concern. Solicitation attachments 7 & 8 can be used in addition to the narrative description.

(b) A milestone schedule, Gannt Chart is the preferred format. Schedule may be estimated as investigations may identify a more realistic schedule but will not be conducted until after award.

(c) General means and methods for each technical concern listed.

(d) List of perceived risks and mitigation technique (if applicable) for each technical concern.

(e) Detailed description of the offeror’s internal and external resources that will be utilized to complete this effort, including major subcontractors if applicable.

Technical Approach:

Object of Evaluation: The firm’s technical approach to identifying deficiencies and repairing existing 42-inch ductile iron pipe to ensure quality repairs are performed and the pipeline will be repaired and delivered to Reclamation upon completion of the project in a usable condition that can be expected to remain in service for the design life of the pipe. The repair plan submitted in response should address the key technical concerns outlined below.

Definitions for Evaluation Factor

1. Technical Approach

• The "Technical Approach" refers to the contractor's proposed methods and strategies for accomplishing the tasks outlined in the solicitation. It encompasses the techniques, processes, and technologies that the contractor intends to use in identifying, investigating, and implementing required repairs to the existing 42-inch ductile iron water transmission pipes. The technical approach should demonstrate an understanding of the project requirements, including:

• Incorporating industry best practices.

• Addressing key technical concerns such as condition assessment including joint integrity evaluation, pipeline repair needs, cement mortar lining and joint repairs

• Approach to leak detection, access challenges, installation of mechanical piping such as: air valves, blowoffs, standpipe, manholes and plunger valve installation. This approach should be tailored to ensure efficient, effective, and compliant execution of the work while meeting the specific needs of the agency.

Key Technical Concerns of Reclamation

1. Condition of Existing Pipe

• Identification Methods: Describe techniques (e.g., visual inspection, video inspection, ultrasonic testing) proposed for assessing both internal and external corrosion.

2. Joint Integrity

• Assessment Techniques: Indicate methods for evaluating joint integrity (e.g., visual and video inspection).

Document Title NGWSP Reach 1 Repairs

3. Structural Deficiencies

Assessment Techniques: Describe methods for identifying structural issues such as pipe thickness, cracks, fractures, or deformities.

Repair Approaches: Provide information on approaches to specified repairs or reinforce identified structural deficiencies.

4. Identification of Leaks and Pressure Issues

• Leak Detection Methods: Outline technologies or methods (e.g., acoustic methods, pressure testing) employed for detecting leaks.

• Pressure Monitoring Strategies: Explain how pressure issues will be identified and managed during repairs and/or staging and sequencing of leak detection methods (e.g. after initial repairs, prior to repairs, etc.).

5. Access and Excavation Challenges

• Access Methods: Describe strategies for accessing aged pipe sections, including excavation planning and confined space entry.

• Safety and Prevention Measures: Outline measures taken to prevent cave-ins and ensure safe working conditions during excavation.

Staff Qualifications and Key Personnel Experience:

Object of Evaluation:

The technical qualifications and experience of the contractor’s staff, specifically key personnel assigned to the project. This will be assessed to ensure that the team possesses the requisite expertise and relevant background to successfully execute the work associated with the repair of existing 42-inch ductile iron pipe. Offeror’s that can provide professional work references for similar work and key personnel will be rated more favorably.

The offeror shall include a statement of assurance that the proposed key personnel will be available for the work under this solicitation and that in the event a person named as the primary is not available, that the proposed alternative will be utilized. Should neither the primary nor the alternate key personnel be available under this solicitation at the time of award, the Offeror’s proposal may be disqualified if the replacement is not, at least, of the same quality as determined and approved by the Government Contracting Officer (CO) and Contracting Officer’s Representative (COR). Quality Control Supervisor and Onsite Safety Representative must be dedicated positions, and no other role may be held by the personnel proposed (e.g. safety cannot be superintendent or quality control, etc.).

Definitions for Evaluation Factor

1. Relevancy

• Relevancy refers to the extent to which the qualifications, skills, and experience of key personnel are directly applicable to the specific requirements and challenges of the 42-inch ductile iron pipe repair project. Proposals should demonstrate how the team's background is aligned with the project’s needs, illustrating the ability to effectively address the technical, safety, and operational demands associated with similar repair work.

2. Professional Work References

• Professional Work References refer to individuals or organizations that can provide credible and relevant testimony regarding a contractor's past performance, abilities, work ethic, and overall qualifications in a professional context. These references are typically former clients, project managers, or colleagues who have firsthand knowledge of the contractor’s skills and experience in executing specific project types. Professional work references may provide insights into the contractor's reliability, quality of

Document Title NGWSP Reach 1 Repairs work, adherence to deadlines, communication skills, and ability to solve problems, all of which can be critical in evaluating the contractor’s suitability for future projects or contracts.

Key Characteristics of Professional Work References:

• Credibility: Should have a positive and credible relationship with the contractor.

• Relevance: Experience with projects similar in nature, scope, or complexity to the project being proposed.

• Availability: Willingness to provide feedback and communicate about the contractor’s performance.

Key Personnel Considerations of Reclamation:

1. Project Manager

• Properties of Interest:

• Comparable Experience: Demonstrated experience in a similar role on projects that reflect similar nature, size, and complexity.

• Employment Status: Currently employed by the prime contractor submitting the proposal.

• Certification: Certified Project Management Professional (PMP) credential or equivalent is desirable, but not required.

• Property Descriptions:

• The Project Manager should outline their track record of managing projects that include ductile iron pipe repairs or similar work including existing pipe infrastructure repairs, demonstrating leadership in directing timelines, budgets, and stakeholder communications.

• Definitions:

• Comparable Experience: Experience gained in managing projects that are similar in scope, technical requirements, and operational challenges to the current project.

• Qualifications: Credentials, certifications, and educational background that affirm the capability of the Project Manager to lead the project effectively.

• Experience: The practical knowledge acquired through direct involvement in similar projects, including specific roles and responsibilities.

2. Site Superintendent

• Properties of Interest:

• Comparable Experience: Demonstrated experience in a similar role on projects of comparable nature, size, and complexity.

• Employment Status: Currently employed by the prime contractor submitting the proposal.

• Property Descriptions:

• The Site Superintendent shall provide evidence of their experience overseeing on-site operations, coordinating work activities, and managing field personnel specifically related to ductile iron pipe repair.

Document Title NGWSP Reach 1 Repairs

• Definitions:

• Comparable Experience: Relevant experience in roles that involve similar supervisory responsibilities in the context of ductile iron pipe repairs.

• Qualifications: Necessary credentials and training that support the individual’s ability to fulfill the Site Superintendent role successfully.

• Experience: The knowledge and skills gained from overseeing construction projects, particularly in circumstances similar to the current project.

3. Contractor’s Onsite Safety Representative

• Properties of Interest:

• Safety Certification: Must meet the requirements specified in Section 01 35 30 – Contractor’s Onsite Safety Personnel.

• Property Descriptions:

• The Contractor’s Onsite Safety Representative must demonstrate knowledge of safety protocols and regulations, ensuring compliance with health and safety standards throughout the project.

• Definitions:

• Qualifications: Certifications and training related to health and safety regulations specific to construction projects.

• Experience: Practical experience in implementing safety protocols on construction sites and managing personnel to maintain a safe work environment.

4. Quality Control Supervisor

• Properties of Interest:

• Quality Procedures Compliance: Meets the requirements outlined in Section 01 46 00 – Quality Procedures.

• Property Descriptions:

• The Quality Control Supervisor is responsible for implementing quality assurance practices, conducting inspections, and ensuring compliance with the established quality standards and specifications related to ductile iron pipe repairs.

• Definitions:

• Qualifications: Relevant certifications and training in quality management systems and procedures applicable to construction projects.

• Experience: The knowledge acquired by overseeing quality control efforts in previous projects similar to the current initiative.

Evaluation Factor 2: Quality Control and Safety

Based on the information provided in Section C, specifications, each offeror shall submit the following in response:

(a) Quality control plan that addresses all properties of interest listed in this evaluation factor specifically tailored for this effort.

Document Title NGWSP Reach 1 Repairs

(b) Offeror specific and project specific risk assessment and safety plan tailored for this project and its inherent risks. Safety shall also include a project specific corrective action plan the offeror’s response to a safety incident if one were to occur. Safety plan shall address the properties of interest for the safety section of this evaluation factor.

(c) Liability and Regulatory Qualitative History: Reclamation is less concerned with OSHA injury/illness, total recordable case incident rates (TCIR), Days Away, Restricted or Transferred (DART), and lost time incident rates (LTIR), than it is with the approach and corrective actions the contractor took when an incident did occur. Emphasis is being placed on the contractor’s culture and record of incident management vs. the traditionally required incident rates. However, Reclamation will factor into ratings the seriousness and number of safety violations, including OSHA violations. Offeror should include, if applicable.

(d) If available, two to three recent (within three years from date of proposal) and most significant safety incidents that are relevant to the work of this contract to include 1) how the company responded to the incident, 2) what corrective actions were made to help mitigate/avoid a repeat incident, and 3) to date was the event repeated? Negative value is only assigned on the basis of incident response, not the severity of the incident provided (i.e. no negative weighting for the incident occurring). The purpose is to gauge the company’s culture of safety, not judge the event itself.

a. All safety awards and certifications (if none, state so in the proposal)

b. Any steps taken to improve the safety culture and describe how the safety manager wraps into the bigger picture.

Quality Control for Repairs of Existing 42-Inch Ductile Iron Pipe

Object of Evaluation:

The quality control measures proposed for the repair of existing 42-inch ductile iron pipe. This evaluation factor focuses on the processes and practices implemented to ensure the quality of the repairs, enhance reliability, and achieve feasible outcomes with a reduction in rework. The response to quality control should reflect the means and methods used to ensure specification compliance and adherence to a quality outcome, reliable end result, and a feasible approach.

Properties of Interest

1. Quality Outcome

• Definition: Quality outcome refers to the final results of the repair process, specifically the extent to which the repairs meet or exceed the specified standards, project requirements, and performance expectations. It encompasses aspects such as the integrity, durability, and functionality of the repaired sections of the ductile iron pipe, ensuring they operate effectively within the water transmission system.

2. Reliability

• Definition: Reliability relates to the dependability of the repair work performed on the ductile iron pipe, reflecting its ability to perform consistently over time under expected operational conditions. This property emphasizes the likelihood that the repaired sections will not experience failures or require frequent repairs, contributing to the overall trustworthiness of the water transmission system.

3. Feasibility with a Reduction in Rework

• Definition: Feasibility with a reduction in rework pertains to the practicality of the proposed quality control measures to successfully meet project goals while minimizing the need for corrections or additional interventions after the initial repairs are completed. This property highlights the importance of thorough planning, effective execution, and adherence to quality standards that reduce the likelihood of defects and rework, ultimately saving time and resources.

Safety

Document Title NGWSP Reach 1 Repairs

Object of Evaluation:

The safety measures and protocols proposed by the contractor for the repair of existing 42-inch ductile iron pipe. This evaluation focuses on how well the contractor addresses safety risks associated with the repair work, especially in confined spaces and other hazardous conditions.

Properties of Interest

1. Confined Space Entry

• Definition: Confined space entry refers to the procedures and safety measures related to entering and working in restricted environments that are not designed for continuous occupancy, such as pipelines, vaults, or other enclosed spaces. This property is critical to ensure the safety of personnel working in potentially hazardous conditions characterized by limited access, poor ventilation, and the risk of exposure to harmful substances.

2. Hazard Assessment and Mitigation

• Definition: Hazard assessment and mitigation involves the systematic identification of potential dangers associated with the repair work and the implementation of strategies to reduce or eliminate those risks. This may include, but is not limited to, the evaluation of physical, chemical, and ergonomic hazards, as well as the establishment of appropriate safety controls and emergency response procedures.

3. Safety Training and Competency

• Definition: Safety training and competency refer to the requirement that all personnel involved in the repair work receive appropriate safety training and demonstrate understanding of safety protocols and emergency response plans.

This property emphasizes the importance of educating workers about risks, safe work practices, and the correct use of personal protective equipment (PPE) to ensure a safe working environment.

4. Emergency Response Preparedness

• Definition: Emergency response preparedness encompasses the planning and readiness of the contractor to respond effectively to incidents or emergencies that may arise during the repair work. This includes having established emergency procedures, communication protocols, and readily available resources to address accidents, injuries, or unexpected hazardous conditions quickly and efficiently.

Evaluation Factor 3: Past Performance

(a) Offeror shall provide past performance questionnaires (PPQs) on all projects identified under Evaluation Factor 3: Past Performance.

The offeror shall submit the PPQs to their references and have the references complete and return the questionnaires via email to the offeror directly to submit with its proposal, or the references may submit directly to aloveless@usbr.gov and carbon copy ajones@usbr.gov by the date and time indicated on the form whichever is preferred by the offeror. The PPQ is included in Section J, Attachment No. 6: Past Performance Questionnaire. The government is not responsible for ensuring the receipt of PPQs from contractor references; it is the contractor’s responsibility to follow-up with reference submissions.

(b) Offeror shall provide past performance questionnaires (PPQs) on a minimum of three (3) and a maximum of five (5) relevant projects similar in scope and magnitude within the last 8 years.

Object of Evaluation:

The past performance of the contractor, specifically related to the completion of projects that reflect similar scope, complexity, and nature to the 42-inch ductile iron pipe repairs. This evaluation focuses on the contractor's reliability, quality of work, adherence to schedules, and customer satisfaction in previous projects. Past performance information provided should be relevant to the work contained in this repair project.

mailto:aloveless@usbr.gov

Document Title NGWSP Reach 1 Repairs

• Definition: Relevance pertains to the degree to which the contractor’s past performance experiences align with the requirements and objectives of the current repair project. This includes evaluating the similarity of project size, complexity, scope, and technical challenges encountered in previous work when compared to the anticipated needs of the 42-inch ductile iron pipe repairs. Relevant past performance is critical in assessing the contractor's potential success in executing the current project.

Use of Past Performance Questionnaires

(a) Past performance will be assessed through the use of structured questionnaires provided to previous clients and project managers who are knowledgeable about the contractor’s performance. These questionnaires will solicit feedback on various aspects of the contractor's work, including but not limited to quality, timeliness, cost control, and overall customer satisfaction.

Properties of Interest

1. Quality of Work

• Definition: Quality of work refers to the degree to which the contractor’s past projects met or exceeded established specifications and standards. This includes evaluating the effectiveness of repairs, adherence to project requirements, and the overall durability of completed work on similar projects.

2. Timeliness

• Definition: Timeliness assesses the contractor’s ability to complete projects within the agreed-upon schedule and deadlines. This property evaluates their track record regarding the management of timelines, handling of delays, and adherence to milestones throughout previous projects.

3. Cost Control

• Definition: Cost control refers to the contractor’s effectiveness in managing project budgets and expenses. This includes the ability to complete work within the proposed budget, minimize cost overruns, and provide transparency in financial reporting and accounting practices.

4. Customer Satisfaction

• Definition: Customer satisfaction evaluates the extent to which previous clients were content with the contractor's performance, communication, collaboration, and responsiveness. This property emphasizes the importance of maintaining positive relationships with stakeholders and addressing any concerns or issues promptly.

Volume III, Pricing Proposal:

Evaluation Factor 4: Pricing Proposal

To permit objective evaluation of the technical proposal, no cost or price information shall be included in the technical proposal (Volume II). Offerors shall provide a complete schedule and price proposal (Volume III).

The primary purpose of the Pricing Proposal Volume is to provide the CO and the team of evaluators an understanding of how the price proposal was developed. The price evaluation criteria of completeness, reasonableness, and Total Evaluated Price (TEP) as defined in Section M of the RFP will be assessed from the Offeror’s information provided in this volume.

Document Title NGWSP Reach 1 Repairs

Bonding Capability & Insurance: Submit a pre-qualification letter from a surety (not a bonding agent), that is listed on the Bureau of the Fiscal Service List of Certified Companies that can be found at https://fiscal.treasury.gov/surety-bonds/list-certified-companies.html.

Offeror shall be bonded for a minimum single project amount of the proposed amount plus an additional 15% (e.g., proposal is $10M, must be bonded for $11.5M). Aggregate bond capacity shall also be submitted for evaluation. Ensure insurance policy will conform with the minimums in FAR 28.307-2 “Liability” prior to any award decision.

Submission: The electronic copies shall be clearly identified. Scanned documents in PDF files are required for the Pricing Proposal Volume, Schedule B from the SF 1442 and shall be filled out and submitted with Volume III (Pricing Proposal). The contractor can, as an option, submit the pricing proposal (Contract Estimate Worksheet, Pricing Assumptions, Estimating Techniques, etc.) in Microsoft Word and Microsoft Excel as appropriate with the electronic submittal if needed to show any formulas or calculations that would be helpful for price evaluation. Word Documents and Excel spreadsheets must be editable and not password protected.

Cost or Pricing Information Requirements: IAW FAR 15.402, 15.403-1(b), and 15.403-3(a), “information other than cost or pricing data” may be required to support price reasonableness. If, after receipt of proposals, the CO determines that there is insufficient information available to determine the reasonableness of the proposed pricing the Offeror shall be required to submit additional information other than certified cost or pricing data. If, during the source selection process, the CO determines that adequate competition no longer exists, then cost or pricing data may be required.

Pricing Assumptions: Summarize all significant pricing assumptions, scope, limitations, and/or qualifications of the pricing proposal. The Offerors’ proposal shall be valid through time of award.

Pricing Proposal at a minimum shall include;

1) Filled out/Completed Schedule B within this RFP with all Unit Prices

2) Pricing Assumptions: If an assumption has risk associated or takes any exception to pricing structures the offeror must provide accompanying rationale with any assumption or exception taken to pricing. Please note, if a change in contract pricing structure is proposed it is likely not acceptable and will be discarded. The basic contract type (FFP) cannot be changed and is not subject to any negotiations.

3) The following listed items will be retained and applied to modification actions if applicable. This method allows using the initial award competition as the justification of reasonable rates throughout the performance of the contract which makes handling modifications easier throughout the life of the contract. The following items will be applied for the length of the contract including all modification actions after time of award;

a. – Overhead Rate

b. – Profit Rate

c. – General and Administrative (G&A) Rate if applied/applicable

d. – Pass-Through overhead and profit rates for subcontractors

e. – Equipment Rates – per piece of equipment

f. – Labor Rates – if over Davis-Bacon-Act (DBA) or non-applicable to DBA wage determination (e.g. key personnel, professional categories).

4) Total Price Marked Clearly with no confusion as to the total amount considered by the offeror to be the Total Price. Total price does not include estimated taxes, taxes will be reimbursed as invoiced for by the contractor. Estimated taxes are used for budgeting purposes.

5) Offerors are hereby notified that even if cost or pricing data are not initially requested in this solicitation, the Contracting Officer reserves the right to request such data if they are later found necessary pursuant to FAR 15.403-5(a)(1).

https://fiscal.treasury.gov/surety-bonds/list-certified-companies.html

Document Title NGWSP Reach 1 Repairs

Additional Items:

(a) Use and Disclosure of Proposal Information. In accordance with the Use and Disclosure of Proposal Information -- Department of the Interior provision of this solicitation, offerors shall mark trade secret, or confidential commercial or financial information contained in the proposal with the restrictive legends specified. The offeror shall also clearly and separately mark all proprietary information (as defined in FAR 3.104-3) contained in the proposal with the restrictive legend "Proprietary Information."

(b) Cost Information in Other Volumes. No cost information shall be included in any other volume of a proposal unless required by paragraph (d) of the Technical Proposal Instructions -- Bureau of Reclamation provision of this solicitation.

(c) Page Numbering. All pages in the cost proposal shall be consecutively numbered (including pages with tables and exhibits).

The offeror shall clearly identify all exhibits and supporting information.

(End of Provision)