B09_Amd_06_Solicitation_QA_HAVO_140P2023R0028_0006.xlsx
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- Solicitation number
- 140P2023R0028
About this file
This solicitation is for demolition and replacement of facilities damaged by volcanic activity at Hawaii Volcanoes National Park. Work includes dismantling structures at Uekahuna Bluff and the Jaggar Museum, realigning Crater Rim Drive, and expanding the entrance station. The National Park Service seeks to award a fixed-price contract for a period of 600 calendar days. Offerors should submit technical and price proposals by June 16, 2023 addressing experience, staffing, schedules, and past performance. The solicitation targets small businesses and includes requirements for key trades like demolition and utilities work. Products and services required include removal of underground tanks, generators, and other equipment for reuse or disposal. The government will provide areas for material stockpiling and access to water but the contractor must furnish additional resources as needed.
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Sheet1
| Question | Answer | Addressed in Amendment: | |
| 1 | If proposing as a Joint Venture formed under the 8a Mentor/Protege relationship – do RFI’s and other pre-proposal correspondence need to be in the name of the Joint Venture? | No the correspondence and questions prior to proposal submission do not need to be in the name of the JV. | 1 |
| 2 | If proposing as a Joint Venture formed under the 8a Mentor/Protege relationship -- does the Joint Venture need to demonstrate experience/qualifications as a separate entity or can it propose using individual joint venture partner qualifications? | JV or individual JV Partner qualifications are acceptable. | 1 |
| 3 | Solicitation page 47, subsection B: Please define the word “day” in the phrase “10 days” in reference to the minimum amount of lead time for pre-proposal questions ahead of the bid date? (Calendar or business day) | Calendar days, May 5th questions are due. | 1 |
| 4 | In the zip folder for B08_Attach_1b2 there are files with a suffix of “.ai” that do not open under any platform we know of? Please provide clarification? | The Road Guide Sign Layouts pdf provided has the same information as the .ai files. The .ai files were provided for use by the contractor’s sign fabricator, they are Adobe Illustrator files | 1 |
| 5 | Are there any areas proposed as work zones where the ground conditions may be unreasonably “unsafe” due to terrain|slope-stability compromised by the initial eruption event and/or subsequent events? | We do not have any information/evidence that the area is unsafe due to the eruption and subsequent seismic/volcanic events. The limited instrumentation we have in the HVO, Annex, and Jaggar Museum area indicates that there have been some minor ground motions since July 2020. These millimeter scale motions, expansions and contractions, could crack foundations but shouldn't cause any issues with demolition work or lead to safety concerns for people being in the area. Large equipment shall stay away from caldera cliff edges. Large equipment utilized for the dismantling of the facilities shall work from the west side of the HVO facility. | 1 |
| 6 | Is there an onsite staging area specifically identified for “green waste”; so, such piles of vegetative debris can be screened for types of flora/fauna/fungus species unwanted at the local landfill? | No specific areas have been identified for green waste staging. The park natural resource specialists have confirmed that park generated green waste has not been a concern for the landfill / county green waste facility on past park projects and we do not anticipate this being a concern on this project. | 1 |
| 7 | Will water for use during all construction activities be provided to the contractor? If so, is it free of charge, where is the source located, and how much water will be made available? | Refer to specification section 01 50 00 Part 1.3: Water Service: Limited potable water is available in the vicinity of the project sites. Contractors shall be allowed to use up to 4,000 gallons of water per day. See 01 50 00 Part 3.2: Non-potable water for construction is not available within the park boundaries. Contractor shall furnish non-potable water from a source outside park boundary as needed. | 1 |
| 8 | There are a few plan notes requiring the contractor to provide temporary water during construction activities for either facility operation and/or visitor use? Will a water source be provided, if so, will the water be free of charge, where is the source located, how much water will be required at each of the facilities/area of use, and how much water will be made available? | Refer to specification section 01 50 00 Part 1.3: Water Service: Limited potable water is available in the vicinity of the project sites. Contractors shall be allowed to use up to 4,000 gallons of water per day. See 01 50 00 Part 3.2: Non-potable water for construction is not available within the park boundaries. Contractor shall furnish non-potable water from a source outside park boundary as needed. | 1 |
| 9 | Plan sheet 01-X103 references “equipment to be sold by contractor to a local equipment reseller” for an above ground diesel fuel storage tank, generator/dry tank/transfer switches/etc., fire pump/accessories, chiller, boilers, vav air handlers --- and other similar notes exist within the documents for the generator, boiler & day tank, and other MEP systems. Please provide clarification regarding the term “local resellers” for Hawaii Island; and more specifically, once such equipment is “sold” who owns the proceeds? Is the contractor acting as an agent/broker for the government in the act of “reselling” or does the subject equipment become the property of the contractor upon removal and all “reselling” efforts, including potential proceeds become a benefit/burden to the contractor? | All proceeds from the reselling of salvaged equipment and material are the contractor's (successful offeror). All salvaged equipment and material becomes the property of the contractor and all “reselling” efforts, including potential proceeds become a benefit/burden to the contractor. Specification section 02 41 16.13 includes a list of Local Salvage/Deconstruction Companies and Recycling Receivers and Processors. The NPS is keenly interested in implementing a sustainable approach for waste management during construction. There is a solicitation evaluation factor related to this requirement. A technical approach that demonstrates the diversion of higher quantities of material from a landfill will be more favorably rated. | 1, 2 |
| 10 | General note 7 on the Fiber Optic Plans states, “…NPS will complete the clearing and removal of vegetation and trees…”; will the NPS be performing clearing for the Waterline work and any other similar clearing needed for the entire project? | The park will complete any required clearing for Contract Line Item Number 7: PMIS 196582 - Replace Water Distribution System and Contract Line Item Number 8: PMIS 258076 - Replace Fiber Optic Lines. The contractor will be responsible for additional clearing associated with the remainder of project. | 2 |
| 11 | General note 9 on the Fiber Optic Plans states, “Existing Overhead comm lines will be relocated to underground and co-located in trench with fiber optic line, see note 8.2. Contractor shall be responsible for trench, all utility service fees, and coordination with utility service”; please provide all information needed for the contractor to properly quantify the referenced work, to understand/gain knowledge as to who the system belongs to, and how it would estimate the service fees associated? A contractor needs much more information for such a far-reaching ambiguous note. Please consider converting the referenced work to a fixed ALLOWANCE amount, that will be the same for all contractors -- otherwise some contractors may miss this note and put no cost in their bid for the work, while others may put a very large value in their bid due to the risk associated with such an ambiguous note. | The NPS will be issuing an Amendment that clarifies General Note No. 9 and the collocation of telecom in the NPS fiber optic trench. The topic will also be discussed in the May 4, 2023 preproposal meeting. | 2 |
| 12 | Second paragraph in the general notes on sheet 23 of the “Replace Failing Water Distribution System” plans reference “unit price bid items” intended to compensate the contractor for an unknown number of “bollards” and such? Please provide a basis for the contractor to use to determine the number of “Type I” and “Type II” support structures, and provide clarification regarding the fact that the referenced “unit price bid items” are no longer on the bid form? | The NPS will be issuing an Amendment which will include an updated CPS with quantities and specification section 01 27 00 with CLIN descriptions that the offerors can use as a basis for cost. | 2 |
| 13 | Reference Specifications 02 41 16.13 - 6 to -9 (Page 23 to 26 of 508) |
It is likely that there are no current | feasible on-island options for recycling/reuse of wood, gypsum board/drywall, acoustic ceiling tile, structural steel, etc. Additionally, the labor and effort required for manual removal and onsite sorting of these building components often proves to be cost prohibitive (especially if a full analysis is performed to include shipping of debris off-island, mainland rehandling costs, full carbon footprint types of costs, etc.). Dismantling efforts required to achieve the degree of sorting and segregation as outlined in this Specifications section will drastically increase the required labor/manpower, substantially increase project costs and schedule duration, and present unnecessary worker hazards of structural collapse and injury due to increased manual handling/labor. Standard mechanical demolition will involve the top-down demolition of the structures utilizing an excavator equipped with a processor or bucket/thumb and can effectively sort scrap metal (including structural steel, piping, tanks, and ductwork) and concrete/CMU masonry for recycling. All other ‘soft’ building components (as outlined above) are non-recyclable and thus will need to be disposed of offsite. Please confirm that mechanical demolition operations as outlined above will be an acceptable alternative to dismantling. Additionally, please confirm that wood, drywall, acoustic ceiling tile, and other non-recyclables will be permitted to be disposed of at West Hawaii Sanitary Landfill as Construction & Demolition (C&D) debris.
| Structural steel and other recyclable scrap material is typically sorted offsite at a designated recycling facility. Given the logistics of the site, the staging, loading, and transport of full structural members in their entirety will involve substantial added cost for trucking, needed equipment, and space requirements. Please confirm that recyclable scrap can be mechanically processed onsite using a shear or other means to maximize loadout efficiency for transport to a recycling facility. | The NPS would like to divert as much material from a landfill as is practical and there are many ways this could be accomplished. Shipping material off island and similar approaches that result in a net increase to the carbon footprint are not desired. Materials considered no-recyclable on island can be disposed of in a local landfill. It is acceptable to mechanically process recyclable scrap on site. A preproposal meeting is scheduled on May 4, 2023. Any interested offerors will have the opportunity to review the project sites, including the interior of the facilities scheduled to be demolished in the Uēkahuna Bluff area. | 2 | ||
| 14 | Please address which State and County permits are required for this project; we are not aware of anything at this level other than the NPDES permitting administered by the State of Hawaii Department of Health, Clean Water Branch? | The NPDES permit is to be obtained by the contractor. Contractor also responsible for preparing and submitting the documents for the Nāmakanipaio Campground temporary potable water supply configuration to the State of Hawaii Department of Health for review and approval. | 4 | |
| 15 | Will contractors be allowed to work at night to reduce overall impact to NPS operations and park Visitors? | No night work will be allowed to protect dark skies and night-active species, such as the Hawaiian petrel. | 2 | |
| 16 | In accordance with FAR 9.6 will the NPS accept past project experience of our key subcontractor? | Yes | ||
| 17 | Reference Specifications 31.10 00 3.3 (Page 377 of 508); Plans Note 3 (Page 34-36) |
The plans do not specify the size and quantity of seedlings and ferns that need to be salvaged. It is hard to determine how much labor, time, and effort is required to carefully salvage the seedlings and ferns without knowing their sizes and quantities. In addition, specification section
31.10.00 para. 3.3.D states coordinate watering and care of salvaged plants with NPS. Please clarify if the intent is for the contractor to water and care for the salvaged plants. If so, there
| is always the unknown when salvaging and relocating plants. The plants will go into shock, and there may be a lot of plants and seedlings that do not make it. The contractor should not be responsible for watering and care of the salvaged plants or to replace any seedlings or ferns that do not survive. | The only plants to be salvaged alive and relocated are the Hāpu’u ferns, which are very hardy. A total of 500 Hāpu’u are to be salvaged and staged. The salvaged ferns are to be stacked/staged by the contractor in the shade, coordinate exact location in the nearby forest with the Contracting Officer. The Park will replant the ferns. | 4 | ||
| 18 | Plan sheet C27 of Set 124/145330 references a slab detail (3/C27) for “steam vents”; though two (2) are called out in the plans and will be cover in the base pricing --- should others occur, how will the cost of such extras be paid for? | The referenced details on sheet C27 are related to plan note No. 10 on the plan & profile sheets C3 through C13 & note 7 on C14 - C17. The detail is also associated with CLIN 15, a unit cost CLIN with a quantity of 200 lf as the basis of cost. See updated specification section 01 27 00 and updated CPS issued in Amendment No. 2. Variations of actual quantities installed will be addressed through the variation of quantity clause in the contract. | 4 | |
| 19 | Seeing references to “steam vents” in the plans, the issue of safety seems critical considering such ground conditions; are there special protocols/etc. required prior to ground disturbance to locate such dangers or assess for such dangers? | The alignment of the new utilities are essentially in the same alignment of existing utilities. In addition, Park staff will be completing the necessary vegetation clearing for the new utilities. It will be the contractor's responsibility to implement the appropriate protocols to safely install the new utilities. | 4 | |
| 20 | Responses to RFI001 indicate the contractor’s responsibility to supply potable water if its use of potable water exceeds 4,000 gallons per DAY; however, the contractor is being asked to maintain water availability to two (2) areas beyond the contractor’s control of consumption. How will the contractor know how much water to provide to these two (2) locations? Please let us know an estimated daily consumption for these locations that can be used as the basis for estimating the additional water cost in our estimate? | The two locations referenced in the question are unclear. It will be the contractor's responsibility to provide temporary water supply for the Namakanipaio campground. See plan note 2 on sheet 01-X101 in drawing set 124/175449: Temporary water supply is required at Namakanipaio campground during the duration of water tank demolition and installation. Refer to Amendment No. 2, specification section 01 50 00 Parts 2.1 and 3.2 for campground water demand and suggested temporary water tank size of 3000 gallons. The Park will provide the potable water for the tank, coordinate temporary connection to Park water supply with Park staff. In addition, per drawing set 124/145330, plan not No. 5 on sheets C3 through 14, the contractor is responsible to maintain continuous water service, the estimated demand is 17,000 gal/day. The Park will provide the potable water for the continuous water service, the contractor is to coordinate the method used to maintain the continuous water service with the Park. The contractor will be provided an additional 4,000 gal of potable water per day above and beyond what is described above for the campground and continuous water service. | 4 | |
| 21 | Will the contractor be allowed to stockpile aggregates for use on the project at the staging areas depicted on plan sheet C1 of Set 124/145330? | Yes | 4 | |
| 22 | Regarding the quarry area being provided: Will contractors be allowed to use the quarry area to crush and re-cycle concrete and asphalt for reuse on the project? If so, it will greatly benefit the project. | Yes. Excess material not utilized for the project to be removed and legally disposed of outside the park | 4 | |
| 23 | Since the project is a potential two (2) part selection and negotiation process, will the bid bond be exercised as outlined in the FAR? and if not, is it necessary? | We are uncertain what you are referring to in terms of a two part selection and negotiation process. Regardless, the bid bond is required to be submitted as part of your offer pursuant to the solicitation clause FAR 52.228-1. | 4 | |
| 24 | Please provide better clarify regarding whether project management, project engineers, and superintendents can perform the required safety and quality control roles? | In accordance with project specifications 01 40 00, the Contractor's Quality Control Supervisor may also perform other duties and there is nothing specifically stated in the contract that prohibits the dual roles for either the QC Supervisor or Safety Officer. | 4 | |
| 25 | Please address the following sub-questions from our fiberoptic team member: | |||
| a. | Please confirm fiber shown between bldg. 216 and 344 on telecom backbone schematic diagram alternate on sheet E70 is not in contract as shown on sheets E47 and E48. | |||
| b. | Please confirm housing buildings to receive 6 50/125 mm fiber is as listed here: [11,15,5,22,16,7,3,4,19,6,8,9,18,23,54,37,17 and 20] | A. Fiber shown between bldg. 216 and 344 on telecom backbone schematic diagram alternate on sheet E70 is not in the contract as shown on sheets E47 and E48. B. Confirmed. The housing buildings listed are to be provided fiber per plans. Provide fiber to Building 20 and 21 garage, but not to each building separately. There is existing equipment that feeds Building 20 and Building 21 from the garage. | 6 | |
| 26 | Regarding the deconstruction and demolition of the Jaggar Museum area buildings --- we would like to suggest that breaking up and removing all the concrete and crushing it with the rock used for backfilling will be the best solution for cost, future storm water infiltration, and intuitively for the overall long-term stability of the embankment? Is it possible to have you consider this change? If not, is it possible to hydraulically hammer, breakup, and remove the basement floor area rather than drilling simple holes? We could saw cut the proposed section of basement floor to separate it from what you feel is needed to leave the basement walls structurally stable? | Offerors shall price per the demo plans. The NPS is willing to consider value engineering options proposed by the successful offeror after award. | 4 | |
| 27 | Amendment No. 2 provides additional notes that create a dilemma in pricing: The pricing for the relocation of the OH lines shown on Plan Sheet 02-C117 is to be included in the price for CLIN 5: Crater Rim Drive Realignment; however per Note 2 on the same sheet (02-C117) -- if the NPS exercises CLIN 12 / Option D, only the removal of the existing poles would be required since the lines will be buried with the fiberoptic lines; leaving the cost of relocation to be credited since it will not be needed. This creates a level of confusion that could result in bidders pricing each of referenced pricing line items (CLIN 5 and CLINE 12), please help clarify this potential area/item of confusion? | CLIN 12 Option D costs should consider a credit for the elimination of the above grade realignment associated with CLIN 5. | 4 | |
| 28 | Because the bid date was moved, will the RFI question deadline also be moved by reference to that portion of the original solicitation regarding 10-days prior to bid date? | Questions will be accepted, but answers are not guaranteed for questions received after June 1. | 4, 6 | |
| 29 | Will the contractor be able to dispose excess excavated material on or near the work site? | Refer to specification section 31 20 00, Parts 3.4C and 3.4D. Contractor to retain excavated material to be reused on site to the greatest extent possible. Excess material that can be classified as structural fill per specification section 31 20 00 Part 2.1 may be stockpiled in the quarry area for future use by the Park. Excess crushed asphalt and concrete not utilized for the project to be removed and legally disposed of outside the park. | 4 | |
| 30 | Will the contractor be able to dispose excess excavated material in the basement backfill of the USGS Buildings/Jagger Museum complex? | Excess excavated material can be used in the basement backfill of the Uekahuna Bluff buildings if it meets the requirements in specification 31 20 00 part 2.1.A. or part 2.1.C. (except material will not be imported). Excess excavated material meeting the requirements in specification 31 20 00 part 2.1.B. can also be used in basement backfill of the Uekahuna Bluff buildings as long as it not used in the top 40 inches below proposed finish grade. | 4 | |
| 31 | In the basement of the Jagger Museum Complex buildings, there were overhead lines marked acid. (see attached photos) |
Do these lines contain acid?
Is there a holding tank or Pumps that contains acid - related to these lines?
What kind of acid?
What are the hazards associated with this acid?
Are there special disposal requirements for this acid?
| Are there special disposal requirements for these acid contaminated pipes? | The lines marked "acid" are from the old photographic labs. The acid was from the chemicals used to develop film back in the day. Our understanding is that the lines were decommissioned over 20 years ago. The pipes are dry and there are no holding tanks or pumps involved with these pipes. Attached is the SDS for a chemical compound most likely to have been used in the labs. | 4 | ||
| 32 | Please verify if any additional items will be removed from the buildings/structures by NPS prior to the turnover to the contractor for demolition (several comments were made at the site visit eluding to this possibility)? | The NPS will only remove a 160” x 30” piece of countertop that includes sink. Cabinets will remain. This will be completed prior to award of contract. | 4 | |
| 33 | Detail 6/01-L501 on page 77 of 92, in plan set 124-175449, sub sheet no. 01-L501 depicts landscape boulder placement; please provide photo examples and the expected frequency/density/size distribution for such boulder field areas or linear features? It is very hard to price such a broad level of subjectivity? | The locations of boulders to be relocated are shown on the demolition plans. For the Uekahuna facilities 01-X103, there are 4 at the north end of Okamura Bldg. Sheet 01-L101 shows the new locations within the footprint of Okamura Bldg to be filled and regraded. These are approx. three- to four-man boulders. Example photo is first one to the right. For the entrance area 02-X101, there are 18 around the existing gravel parking lot and 2 next to the existing road gate. The new locations are shown on Sheets 02-L101 around the roundabout & 103 along the roadside where existing road will be removed. These are approx. one- to two-man boulders. Example photo is second one to the right. | 4 | |
| 34 | Page 70 of 92, in plan set 124-175449, sub sheet no. 02-C301 depicts a number of cross sections with various pavement section configurations; Pages 54 – 56 of the same plan set depict (using hatch patterns) the various areas requiring the different types of pavement. Pages 62 – 65 of the same plan set provide cross section lines/symbols orienting the reviewer to the various cross sections depicted on page 70. With the greatest respect, the assortment of general reference sections with no clear/accurate delineation of length that such sections should be applied, the plans fail to properly communicate where note 7 (the grinding and overlay areas) is to be applied with enough precision to accurately quantify the area and associated cost for the subject work. Please provide a depiction (preferably with a hatch pattern) that clearly delineates, in plan view, the areas requiring cold planning (grinding) and AC overlay? | Station ranges have been added to the sections that previously didn't include station ranges. There is no asphalt concrete overlay on the project and note 7 is no longer used on sheet 02-C301. The asphalt concrete overlay area has been removed from Sections H and I. The limits of asphalt concrete pavement have been revised on sheet 02-C102. | 4 | |
| 35 | Detail 7/02-C505 on page 75 of 92, in plan set 124-175449, sub sheet no. 02-C505 depicts a 2” grinding depth and only a 1 ½” AC pavement wearing course overlay, please verify that indeed the design calls for a thinner replacement layer of pavement compared the thickness of the layer removed? | Detail 6/02-C505 on page 75 of 92 has been removed as asphalt concrete overlay is not proposed in the project. (The question incorrectly identified detail 7, the detail in question is detail 6) | 4 | |
| 36 | Please provide a backfill specification for the structure fill required at the Jaggar building area to fill in the basement area and surrounding areas to prepare for topsoil? | Structure fill required at the Uekahuna Bluff shall meet the requirements in specification 31 20 00 part 2.1.A. or part 2.1.C. (except material used at Uekahuna Bluff cannot not be imported per part 2.1.D.). Onsite structure rock fill meeting the requirements in specification 31 20 00 part 2.1.B. can also be used at the Uekahuna Bluff as long as it not used in the top 40 inches below proposed finish grade. | 4 | |
| 37 | Will erosion control matting (page 77 of 92, in plan set 124-175449, sub sheet no. 01-L501, detail 3/01-L501) be required on slopes made up of primarily lava rock and/or crushed lava rock? Normal this type of costly matting is unnecessary for such slopes and is extremely difficult to deploy properly when the slope is as rocky as is expected? Also, normally we would use a 10-mil thick polyethene sheeting surrounded by fiber logs and weighted with sandbags for temporary stockpiles, instead of erosion control matting? Is this approach acceptable for temporary stockpiles? | Matting would not be necessary on slopes made up of lava rock, but would be necessary on slopes with topsoil. These areas will be revegetated by the park and will require erosion control between the contractor replacing topsoil and when the park is able to plant. | 4 | |
| 38 | What types of backfill aggregates are available at the NPS quarry? If you do not have enough, will the contractor be allowed to excavate and crush the suitable backfill aggregates needed for the projects? If so, can the contractor extract and crush to manufacture the other aggregates needed for utility backfills, aggregate base course under pavements, and pathway surfacing? | Between the berm and quarry there is sufficient material to fill the Okamura building basement. The quarry has approximately 5,975 CY of material that can be used as fill at Uēkahuna Bluff. Regarding the questions related to excavating material at the quarry, the contractor may not excavate new material in the quarry. Only existing quarry stockpiled material may be used by the contractor. | 4 | |
| 39 | The NPS requires any/all outside aggregates hauled into the park from outside sources to be inspected; please provide an estimated time per load the inspection will take so we can determine an appropriate duration for each load? | 30 to 60 minutes depending on the number of vehicles present for inspection. The inspection site can accommodate up to 20 vehicles at a time. | 4 | |
| 40 | Detail 4/01-L501 on page 77 of 92, in plan set 124-175449, sub sheet no. 01-L501 it is noted that, “Mulch from outside the park shall not be permitted.” Will NPS be providing said mulch? If so, will the mulch be “ready to go” or will there be additional processing/mixing/augmentation needed to meet NPS standards? | The contractor is responsible for processing and placing the mulch per detail 4&5/01-L501. Per note 2 for Topsoil Replacement, mulch shall be sourced from on site. Mulch should be processed by the contractor from the green waste generated by clearing. Refer to Spec Section 01 74 19 - Construction Waste Management and Disposal for Green Waste procedures. | 4 | |
| 41 | Please be advised, the fiberglass epoxy conduits that are specified for above ground conduit runs are not moldable to follow the existing profile of the subject surface morphology. The fiberglass epoxy conduits need factory fittings to make any bends. Conduits will have some give being that they come in 20-foot lengths; but the manufacture will greatly limit such bends due the limitation of product strength and desired long-term performance. It is our opinion that the current planned profile does not consider the specified material’s design limitations as-well as the fiberoptic cable performance criteria such as the specified 2 90 TIA/EIA rule between boxes. If the straight sections of conduit can’t handle the planned vertical deviations and factory fittings are required; the number of fittings will jeopardize the specified 2 90 TIA/EIA rule between boxes. Please provide greater clarity and if needed please discuss with the design-engineer to see if they have coordinated with the manufacture of the conduit before planning the subject profile runs on this project?. | The fiberglass conduit manufacturer confirmed that field bends are possible as needed. Another option is to have the manufacturer provide custom factory bends. | 6 | |
| 42 | Spec section 02 41 13 – 8 Para 3.7F. 4. a. 7) For bidding purposes does the National Park Service want to standardize bid quantity and anything above and beyond would be considered a change amount or provide a line-item fee for CY petroleum impacted soils? | If petroleum impacted soils are encountered, we will address in accordance with the contract's differing site conditions clause and via modification. | 4 | |
| 43 | Visitor center no longer being re-constructed verify coordination drawings on solicitation documents can be VE’ed out. | Coordination drawings for new VC are no longer required. | 4 | |
| 44 | Does NPS want a small business subcontracting plan if other small business subcontractors used. | NPS does not require a Small Business Plan (see Section L of the clauses for submission requirements), but one can be submitted as part of Factor 3, management approach. | 4 | |
| 45 | Per an onsite question could NPS provide an approximate amount of cy of material is available for use? | Question is unclear. Please clarify the material in question. | 4 | |
| 46 | Can a shared trailer be used with a private office for NPS or NPS prefers separate trailer? | Shared trailer with private, securable office is acceptable. | 4 | |
| 47 | Are the lights in the buildings to be demo’ed pcb containing ballasts or mercury bulbs? | Please refer to the Hazardous Materials Assessment Report provided with the solicitation. Approximately four hundred light fixtures were identified in the buildings. Ten representative light fixtures were examined. PCB ballasts were not identified in the fluorescent light fixtures examined. | 4 | |
| 48 | During the site visit it was mentioned that NPS will be clearing the vegetation from around the existing above ground water line path. Is NPS removing any trees as needed along the water line path too? | Yes | 4 | |
| 49 | How many weather days are allocated for this contract per month? | The contractor shall consider seasonal weather conditions in planning and scheduling work influenced by high and low ambient temperatures, wind, fog, or precipitation to ensure completion of work within contract time. | 4 | |
| 50 | Have the light ballasts been tested/verified for hazardous materials in buildings that are scheduled to be demolished? | Please refer to the Hazardous Materials Assessment Report provided with the solicitation. Approximately four hundred light fixtures were identified in the buildings. Ten representative light fixtures were examined. PCB ballasts were not identified in the fluorescent light fixtures examined. | 4 | |
| 51 | Has the existing electrical switch gear to be demolished been tested for hazardous materials? | Electrical switch gear was not tested. The contractor shall assume that any existing switchgears contain mercury. The Contractor shall be responsible for handling, removal and disposal or recycling of the switchgears containing mercury. | 4 | |
| 52 | Can the existing building concrete be used as fill for the basement infill? | Existing building concrete can be used as fill for basement infill. Concrete meeting the particle size in specification 31 20 00 part 2.1.B. can be used as long as it not used in the top 40 inches below proposed finish grade. Concrete particles meeting the maximum particles size of 3 inches per specification 31 20 00 part 2.1.A.3. can be used with no depth restrictions. | 4 | |
| 53 | At the front entrance of the Jagger Building there are diamond steel covers on the floor. Is this a utility chase? What is in the chase? Have the existing materials in the chase been tested for hazardous materials? | The diamond plated steel plates are for the pex water supply system repair and old commutations between the main HVO building and the Annex building. There are no hazardous materials in the chase and it is 90 percent open space. | 4 | |
| 54 | Are the new security cameras to be installed at the guard’s booths to communicate with a security department on campus or are the cameras to only record daily activity? | The new security cameras will connect to existing CCTV equipment in Booth 1 as shown on sheet 02-E102. | 4 | |
| 55 | Please reconsider your decision to have the contractor coordinate and to include the cost for the utility company’s (e.g., HELCO, Hawaii Telecom, Spectrum, etc.) work and fees into their proposal as referenced in the latest revisions; having any contractor work directly with a utility company (including being responsible for its costs) is very problematic. The reason is straight forward --- contractor’s have no ability to bind a public utility to any bid date deadlines, estimated cost for their services, estimated duration of their work, or expected connection fees; there is enormous risk associated with putting a contractor in such a position. No public utility will commit to a cost or allow a contractor to act as an agent for the end user and facility owner; we (the contractor) can’t legally bind/compel any public utility to provide firm/fixed pricing for their work/improvements leaving the contractor exposed to the risk of the utility not honoring its estimated costs and/or making mistakes in estimating its costs. Please consider breaking this type of work out separately on the bid form as an ALLOWANCE at a fixed amount making it the same for all bidders; this is the best and most fair solution in our opinion. (PLEASE NOTE: our team is still having trouble getting return calls from the subject utilities to make the initial request to get an estimated cost for such service fees) | Contractor shall be responsible for additional trenching, additional concrete, additional fill, conduit, handholds, and service fees. Price to be based on the alignment and details shown on 02-C118 COLLOCATED UTILITY PLAN-71. Utilize the following service fee allowances in preparing costs: • CLIN 5: |
o Hawaiian Telcom: Aerial relocation, place poles, anchors and cables, both copper and fiber. Including removal of old poles and cables. Allowance $104,688.
o Spectrum: Aerial relocation. Allowance $20,650.
• CLIN 12:
o Hawaiian Telcom: Underground relocation, place copper and fiber cable in new conduit system, including removal of old poles and cables. Allowance $48,670.
o Spectrum: Underground relocation. Allowance $16,520.
• CLIN 13: No HELCO service fees. Will be a separate project.
| • CLIN 14: No HELCO service fees. Will be a separate project. | 6 | ||||
| 56 | Several areas in the plans reference the term “topsoil” and imply that such material can’t be hauled into the park from outside sources; rather should be harvested from sections of the planned work, stockpiled, and re-distributed to areas designated in the plans requiring a layer of topsoil to be placed below a layer of “mulch”. Upon visiting the planned work areas, very little “topsoil” (if any) as we would commonly define the term exists --- rather there is either ash/silt/sands/gravels resulting from residual weathering or a thin layer of organic matter that has accumulated on top of weathered lava rock surfaces from surrounding vegetative cover; these types of materials would require significant processing/augmentation to pass as what is typically considered as “topsoil” on Hawaii Island. Please define the term “topsoil” and provide an alternate approach to areas requiring “topsoil” if there is not enough (if any) topsoil harvestable from the areas designated? Can the contractor haul in topsoil if needed, and if so, are there specifications for such imported topsoil? | No imported topsoil is allowed. Topsoil is defined as the top xx" of material (specified on plan sheets), regardless of if it is ash, cinders, or organic material. See notes e.g. 01-X102 Note 5. Depth of anticipated topsoil varies, see plans (e.g. 01-X103) | 6 | ||
| 57 | The plans provide a berm/stockpile of earth/rock to use as backfill for the basement area of the Okamura building just north of the subject site; please provide the required basement backfill material’s specification (e.g., size, quality, aggregate particle gradation, etc.) and the compaction requirements? If the earth/rock found in the berm/stockpile north of the Okamura building does not meet the backfill requirements, can the material be crushed/screened at or near the Okamura building area? | The material in the berm is approved to use as backfill for the basement area of the Okamura building. Compaction requirements are in specification section 31 20 00 part 3.10.G, I, & J. | 6 | ||
| 58 | Section 01 11 00 – 3, subsection 1.5(B)1 states, “Borrow for fill material, other than what is sourced from the berm at Uekahuna, shall be sourced from the quarry within park.” Please better define the term “Borrow for fill material”? Does this term include any/all earth/rock/aggregates needed for the project and does the material provided at the quarry need to be further processed/sized/blended to meet any specifications? and if so, is it the contractor’s responsibility to provide such processing to assure the end product meets all specified requirements? What types of materials are available (described using standard specification names/references if possible)? | The material in the berm at Uekahuna and the designated stockpiles at the quarry are approved to use as backfill for the basement area of the Okamura building. No additional processing will be required. | 6 | ||
| 59 | Please better define the difference between bid item Option E – PMIS 315026 NPS Funded… and bid item Option F – PMIS 31526 HELCO Funded…? How does the “funding” source impact the contractor’s pricing of this work? Again, please consider making the “… and service fees.” (utility company’s work and fees associated with the scope contemplated) portion of this work an ALLOWANCE amount consistent for all contractors. | The separate CLINs are for internal NPS accounting purposes only. The separate CLINs will not impact the contractor's pricing. See response to question No. 55 above. | 6 | ||
| 60 | Can a joint venture company authorized through the SBA All Small Mentor Protégé Program meet the worker’s compensation and commercial auto insurance requirements through the partners’ insurance of the joint venture instead of the directly through the joint venture similar to how they would meet the self-performance requirements through the partners as set forth in 13 CFR 125.8? | No, all contractual documents/requirements must be in the name of the JV as the entity the contract will be awarded to. | 6 | ||
| 61 | In reference to the traffic counting circuit work: please provide the details on width and depth of the cut for the traffic counter loops at the entrance improvement area? | The slot typically measures ¼” in width and is cut to a depth of 1 ½”. | 6 | ||
| 62 | In reference to the traffic counting circuit work: #12 Awg XHHW twisted pair for loop connection wire for the existing counter is listed. We have used the following products on County of Hawaii Department of Public Works projects: (IMSA 50 - 2) lead in cable that is #12awg XLPE copper twisted shielded. Would we be able to substitute these for the #12 Awg XHHW? | No exception taken to the proposed cable. | 6 | ||
| 63 | In reference to the traffic counting circuit work: what type of loop sealant and wiring is required for this project? We use the following products on County of Hawaii Department of Public Works projects: Hot applied Craftco loop sealant and DSI LW116 loop wire. | Our recommendation would be Pro Seal 6006 Loop Sealant. | 6 | ||
| 64 | In reference to the traffic counting circuit work: what is the type and size of pull box for the traffic counting loop detector? | 12”x12” polymer concrete handhole boxes are acceptable. | 6 | ||
| 65 | Request for extension to the Wednesday, May 31st, 2023 @ 10am HST bid deadline. The site visit was recently held on May 4th of which additional time to submit questions following the site visit would be appreciated, a future amendment is still pending, we are submitting RFIs of which responses will critically affect the proposal submission, and information required by the RFP is quite intensive for a SB set-aside proposal. Therefore, we humbly request extension of the bid date by at least an additional two (2) weeks, though a three (3) weeks’ extension would benefit all offerors, including subcontractors/suppliers, in order to allow sufficient time to account for all of the earlier-mentioned factors and ensure submission of a complete and competitive proposal. | Proposal due date extended to June 5, 2023 at 10 AM HT | 5 | ||
| 66 | Standard Form (SF) 1442, RFP pages 1 and 2 of 53 – Advise if Offerors are to enter a proposed price in block 17, or are able to refer to the pricing sheet produced from the MS Excel Price Schedule attachment “B08_Attach_9_Contract_Price_Schedule___Blank”. | Section 17 on the SF-1442 is not required to be filled in. Offerors should complete the Bid Schedule in Section B. The Excel spreadsheet was provided as a tool. | 5 | ||
| 67 | Optional Form 336, RFP page 3 of 53 – Confirm if Offerors are to enter any information within columns C, D, E, and F, as well as the “Name of the Offeror or Contractor” at the top of the sheet. | Columns C, D, E, and F and Name of offeror/contractor are not required on page 3. | 5 | ||
| 68 | Section B – Bid Schedule – Confirm if Offerors are to complete both Section B, RFP page 7 of 53 and the MS Excel Price Schedule attachment “B08_Attach_9_Contract_Price_Schedule___Blank”, or that it will suffice to only complete and provide the MS Excel attachment. | See response to Question #66 above. | 5 | ||
| 69 | Section H – Special Contract Requirements – Due to the blank spaces, confirm that offerors do not need to complete and provide the “Special Requirement 2: Key Personnel” clause, RFP page 13 of 53, and “Special Requirement 3: Key Trades” clause, RFP pages 13-14 of 53, as part of their proposal. | Offerors are required to provide information on Key Personnel and Key Trades as required by filling in the blanks within the clauses and addressing as appropriate pursuant to evaluation factors in Section M. | 5 | ||
| 70 | Volume I, Technical Proposal – Format, Organization, Contents, RFP page 47 of 53 – Item E.1 states “FORMAT: Submit (1) one electronic copy. No hard copies shall be submitted.” Yet, Item E.2 states “ORGANIZATION: Include folders and files for electronic formats named as follows”. Confirm that offerors are to just provide one (1) electronic copy of Volume I, Technical Proposal. | We do not see any contradictions. Offeror should submit 1 Electronic copy for Technical Proposal and Business and Price Proposal organized in folders/files as specified. | 5 | ||
| 71 | Volume I, Technical Proposal, Factor 1 – Experience & Factor 3 – Management Approach, RFP page 48 of 53 – Factor 1 requires offerors to “Describe experience and capability for the following Key Trades identified in Section H of this solicitation and listed below.” Factor 3 requires offerors to “Submit an organizational chart identifying the project team with major subcontractors and key personnel, identifying specific roles, responsibilities, and lines of authority.” In order to ensure that the agency receives and offerors are able to provide competitive proposals, request your understanding and confirmation that it will be acceptable for offerors to provide information for and identify multiple, possible major subcontractors for each key trade within the proposal, of which final selection of one (1) subcontractor for each trade will be done following contract award. | Key Trades and Key Personal should be identified on the proposal and are subject to substitution | |||
| requirements contained in this solicitation. | 5 | ||||
| 72 | Volume I, Technical Proposal, Factor 3 – Management Approach, RFP page 48 of 53 – Confirm that an 11”x17” sheet is acceptable to be utilized for the Organization Chart, and will count as one (1) page. | An 11”x17” sheet is acceptable to be utilized for the Organization Chart | 5 | ||
| 73 |
9. Volume I, Technical Proposal, Factor 4 – Schedule, RFP page 48 of 53
a. Confirm that an 11”x17” sheet is acceptable to be utilized for the schedule.
| b. For the required schedule accompanying narrative, advise if the narrative has a page limitation, as is applicable to narratives provided in response to Technical Proposal Factors 2 and 3. | a. An 11”x17” sheet is acceptable to be utilized for the Schedule | |||
| b. No limit on schedule narrative. | 5 | |||
| 74 | As the RFP allows offerors to submit a Past Performance Information Retrieval System (PPIRS) evaluation report in lieu of the Past Performance Questionnaire, to be clear, please confirm that includes the CPAR report. | Yes, CPARS and PPIRS are essentially the same system. | 5 | |
| 75 | If indeed so, we kindly request your understanding and acceptance of a completed NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) in lieu of the subject RFP’s provided Past Performance Questionnaire, which is also widely-accepted on federal RFPs and especially is a completed evaluation is already available. |
In particularly, both questionnaires involve the evaluation of similar areas:
• Subject RFP’s Past Performance Questionnaire evaluation areas: Quality, Schedule (& Time Management), Cost Control, Management, Small Business Subcontracting (& Labor Standards), Regulatory Compliance, Overall Recommendation, Overall Comments
• Form PPQ-0 evaluation areas: Quality, Schedule/Timeliness of Performance, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, Safety/Security, General Furthermore, should a completed Form PPQ-0 already be available, clients are less willingly to complete another questionnaire form or clients who were directly involved with the project and able to provide a complete evaluation are no longer available, of which current client contacts that were not involved with the project are unwilling to complete an evaluation.
| Therefore, again please accept the Form PPQ-0 in lieu of the subject RFP’s provided Past Performance Questionnaire. | We will accept PPQ-0 from other agencies. | 5 |
| 76 | Volume II, Business and Price Proposal – Format, Organization, Contents, RFP page 49 of 53 |
a. Item F.1 states “FORMAT: Submit (1) one electronic copy. No hard copies shall be submitted.” Yet, Item F.2 states “ORGANIZATION: Include a Table of Contents with tabs for hard copy formats and folders and files for electronic formats named as follows”. Confirm that offerors are to just provide one (1) electronic copy of Volume II, Business and Price Proposal.
| b. As proposals shall be submitted electronically and via email, confirm that electronic signatures will suffice for proposal items such as the SF1442 and SF 24 Bid Bond. | See response to Question #70 above. | 5 | |||
| 77 | Volume II, Business and Price Proposal – Subcontracting Percentage Worksheet, RFP page 50 of 53 – Offerors are to complete and submit the attached "Report on Limitation on Subcontracting" form, of which while the form itself requests input of amounts paid, for solicitation purposes, offerors are to input projected amounts based on their proposed pricing and that of their anticipated subcontractors. Refer to Clause 52.219-14 for associated information. In order to ensure that the agency receives and offerors are able to provide competitive proposals, request your understanding and confirmation that it will be acceptable for offerors to indicate the key trade of work instead of indicating the company name of anticipated subcontractors. | In order to meet the requirements of both Section L and the Section H clauses, The company should be selected by the date of submission of the proposal. It is the business decision of the firm to identify non-key trade portions of work without company name but doing so may be perceived as a more risky team commitment. | 5 | ||
| 78 | Being a small business set-aside solicitation, if an Offeror is submitting and offeror as a joint venture, please clearly specify what information such offerors are to provide within either the Volume I, Technical Proposal and/or the Volume II, Business and Price Proposal. | There is no specific information requirements required for JVs besides a valid SAM UEI registered in SAM, meaning the JV must actually be registered as a joint venture not just doing informal partnering and if applicable follow rules of FAR 52.219-14 (g) in regard to completion of work. | 5 | ||
| 79 | Ref. Volume 2, “Subcontract Percentage Worksheet (Limitations on Subcontracting Report),” RFP p. 49 of 53: The Government’s response to industry Question #44 stated offerors do not need to submit a Subcontracting Plan with their proposal. Can you please confirm whether offerors are required to submit the completed Attachment 8 with their proposal, as indicated on page 49? | The “Subcontract Percentage Worksheet (Limitations on Subcontracting Report)" is different from a Subcontracting Plan required by Large Businesses. The offeror are required to complete Subcontract Percentage Worksheet (Limitations on Subcontracting Report) | 5 |
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