14-Bid Item Key and Acceptance - CONTRACT C213 (REBID) FINAL.pdf

BERGEN COUNTY U.A. Page 1 of 12 Contract No. C213

BERGEN COUNTY UTILITIES AUTHORITY

Bid Item Key and Bid Acceptance Form

PUMP HOUSE NO. 1: PUMP 1-5 & 1-6 EVALUATION &

REHABILITATION – FEMA - Contract No. 213 (REBID)

Solicitation Ref. # BCUA-BID-213.1

The undersigned hereby declares that he/she/they has/have carefully examined the specifications, plans and form of contract for the project named above; that he/she/they has/have carefully examined the site of the project; and that he/she/they will contract to carry out and complete said project as specified and delineated at the price per unit measure or lump sum for each scheduled item of work stated in the Schedule of Prices following.

It is understood that the Total Price for the entire contract stated by the undersigned in the Schedule is based on the estimated quantities and will control in the awarding of the contract. It is further understood that the quantities stated in this Schedule of Prices for the various items are estimated only and may be increased or decreased. Payment will be made only for the actual quantity of authorized work done under each scheduled item.

It is further understood that the following procedure will be used:

1. All Unit Prices and the Total Price for the entire contract shall be entered through the Euna Procurement (Previously Bonfire) E-procurement system utilizing the template provided.

2. The Euna Procurement system will tabulate totals automatically based upon the estimated quantities listed in the bid table. NO other format of price submission is allowed.

3. All bid tables must be uploaded per the instructions in the Bonfire Platform to be accepted.

When alternate bid items are listed in the Proposal, the determination of which bidder's response to a request for bids offers the lowest price shall be made on the basis of the price of: (i) the base bid items plus the price of any selected alternate bid item; or (ii) a choice of alternate bid items within the limit of funds that may be available for a project.

The undersigned proposes to furnish all labor, materials and equipment required to construct and complete the structures and do other work complete in every detail, in accordance with plans, specifications and other contract documents prepared by the Authority, at and for the following Lump Sum Prices and Unit Prices:

BERGEN COUNTY U.A. Page 2 of 12

BID TABLE: BCUA CONTRACT NO. 213

BID FORM

*TO BE COMPLETED ON THE EUNA SOLUTIONS E-PROCUREMENT PORTAL

VIA BERGENBIDS.COM

Item# Description Unit Amount Unit Cost

Total Cost ($)

1-1 MOBILIZATION (UP TO MAX. OF

CONTRACT AMOUNT PER N.J.A.C. 7:14-2.9) 1 LS $ $

1-2 EVALUATION, WASTEWATER PUMP 1-5,

COMPLETE 1 LS $ $

1-3 REPLACE BEARINGS, WASTEWATER PUMP

1-5 1 LS $ $

1-4 REPLACE MECHANICAL SEALS,

WASTEWATER PUMP 1-5 1 LS $ $

1-5 REPLACE WEARING RINGS, SEAL RINGS, &

O-RINGS, WASTEWATER PUMP 1-5 1 LS $ $

1-6 REPLACE SHAFT SLEEVE, WASTEWATER

PUMP 1-5 1 LS $ $

1-7 AIR RELIEF VALVE 1 LS $ $

1-8 EVALUATION, WASTEWATER PUMP 1-6,

COMPLETE 1 LS $ $

1-9 REPLACE BEARINGS, WASTEWATER PUMP

1-6 1 LS $ $

1-10 REPLACE MECHANICAL SEALS,

WASTEWATER PUMP 1-6 1 LS $ $

1-11 REPLACE WEARING RINGS, SEAL RINGS, &

O-RINGS, WASTEWATER PUMP 1-6 1 LS $ $

1-12 REPLACE SHAFT SLEEVE, WASTEWATER

PUMP 1-6 1 LS $ $

1-13 AIR RELIEF VALVE 1 LS $ $

1-14 ALLOWANCE 1 LS $70,000 $70,000

TOTAL BID

PRICE:

Total Cost Calculation: Unit Amount × Unit Cost = Total Cost

BERGEN COUNTY U.A. Page 3 of 12

EXPLANATION OF BID ITEMS

ITEM 1-1 -- MOBILIZATION Complete mobilization including all costs associated with the Contractor mobilizing onsite, equipment setup, and demobilization upon project completion.

Maximum allowable per N.J.A.C. 7:14-2.9.

ITEM 1-2 -- EVALUATION, WASTEWATER PUMP 1-5, COMPLETE Complete evaluation of existing Flowserve Model 30MC-1 pump (Serial No. 0405MT000313-1) including disassembly, inspection of all major components, and provision of written report with assessment, photos, and recommendations for repair or replacement of components. Report to include cost estimates and repair timelines.

ITEM 1-3 -- REPLACE BEARINGS, WASTEWATER PUMP 1-5 Complete replacement of all radial and thrust bearings with tapered spherical roller type bearings designed for minimum L-10 life of 100,000 hours per ABMA standards.

ITEM 1-4 -- REPLACE MECHANICAL SEALS, WASTEWATER PUMP 1-5 Complete replacement of existing packing with split-type mechanical seals. All metal components to be 300 series stainless steel. Acceptable manufacturers include Flowserve PSS4 split seal, Chesterton 442 split seal or equal.

ITEM 1-5 -- REPLACE WEARING RINGS, SEAL RINGS, & O-RINGS,

WASTEWATER PUMP 1-5 Complete replacement of hardened stainless steel wearing rings for both suction and impeller, with wearing surfaces normal to axis of rotation. Includes all seal rings and O-rings.

ITEM 1-6 -- REPLACE SHAFT SLEEVE, WASTEWATER PUMP 1-5 Complete replacement of renewable ASTM A743 hardened stainless steel shaft sleeves extending from impeller hub through stuffing box. Material to be 316 stainless steel.

ITEM 1-7 -- AIR RELIEF VALVE Installation of new ¾" stainless steel nipple and ball valve air relief in one of the ports on existing volute for Pump 1-5.

ITEM 1-8 -- EVALUATION, WASTEWATER PUMP 1-6, COMPLETE Complete evaluation of existing Flowserve Model 30MC-1 pump (Serial No. 0307MT000249) including disassembly, inspection of all major components, and provision of written report with assessment, photos, and recommendations for repair or replacement of components. Report to include cost estimates and repair timelines.

ITEM 1-9 -- REPLACE BEARINGS, WASTEWATER PUMP 1-6 Complete replacement of all radial and thrust bearings with tapered spherical roller type bearings designed for minimum L-10 life of 100,000 hours per ABMA standards.

BERGEN COUNTY U.A. Page 4 of 12

ITEM 1-10 -- REPLACE MECHANICAL SEALS, WASTEWATER PUMP 1-6 Complete replacement of existing packing with split-type mechanical seals. All metal components to be 300 series stainless steel. Acceptable manufacturers include Flowserve PSS4 split seal, Chesterton 442 split seal or equal.

ITEM 1-11 -- REPLACE WEARING RINGS, SEAL RINGS, & O-RINGS,

WASTEWATER PUMP 1-6 Complete replacement of hardened stainless steel wearing rings for both suction and impeller, with wearing surfaces normal to axis of rotation. Includes all seal rings and O-rings.

ITEM 1-12 -- REPLACE SHAFT SLEEVE, WASTEWATER PUMP 1-6 Complete replacement of renewable ASTM A743 hardened stainless steel shaft sleeves extending from impeller hub through stuffing box. Material to be 316 stainless steel.

ITEM 1-13 -- AIR RELIEF VALVE Installation of new ¾" stainless steel nipple and ball valve air relief in one of the ports on existing volute for Pump 1-6.

ITEM 1-14 -- ALLOWANCE Allowance for additional work as may be required based on evaluation findings and as directed by the Engineer. Any unused portions shall be retained by the Owner.

BASIS OF AWARD

The contract shall be awarded to the lowest responsive and responsible bidder based on the Total Bid Price. The Owner reserves the right to reject any or all bids in accordance with N.J.S.A.

40A:11-13.2, if such action is deemed to be in its best interest.

CONTRACT TERM

The contract begins on the execution date and shall be completed within 180 calendar days from the date specified on the Authority’s Notice to Proceed letter.

BID GUARANTEE

Bid Bond: As required per Instructions to Bidders Consent of Surety: As required per Instructions to Bidders

BERGEN COUNTY U.A. Page 5 of 12

STATEMENT ON BID DOCUMENT

SUBMISSION CHECKLIST

For this procurement the Bergen County Utilities Authority is utilizing the Euna Solutions E- Procurement Portal via BergenBids.com through a shared service with the County of Bergen. When preparing your bid, the system will alert you to those documents which are labeled as "Mandatory Forms Which Shall Cause Your Submission to be Rejected" and "Other Requested Documents Due Before Contracting". The system will not allow you to submit your bid without including an attachment in each of the mandatory criteria or forms. Therefore, it is the position of the Authority in consultation with the NJ Department of Community Affairs Division of Local Government Services that this format satisfies as a checklist properly delineating those documents needed to be returned at time of bid.

BERGEN COUNTY U.A. Page 6 of 12

BUSINESS REGISTRATION CERTIFICATE

In accordance with P.L. 2009, c.315, all business organizations doing business with any governmental agency (including the Bergen County Utilities Authority hereafter known as Owner) are required to be registered with the State of New Jersey and provide proof of registration before the Owner may enter into a contract. Therefore, all bidders must submit prior to the time of contract award a copy of the bidder's "BUSINESS REGISTRATION CERTIFICATE" issued by the Division of Revenue. Bidders can contact the Division of Taxation, Regulatory Services Branch, at 609-292-5995 for information on the required form.

Bidder's named subcontractors, at all levels, must also provide proof of registration to their contractors until they reach the direct contractor. The bidder has the obligation to obtain these certificates and file them with the Owner prior to the time of contract award. A "subcontractor" is described as a business organization that "knowingly" supplies goods or services to a contractor (bidder) in fulfillment of a contract with the Owner. "Knowingly" means the subcontractor has affirmative and clear knowledge that the specific goods or services being provided are for the Owner.

AMERICANS WITH DISABILITIES ACT OF 1990

Equal Opportunity for Individuals with Disability

The contractor and the OWNER do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S12101 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner's grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense.

BERGEN COUNTY U.A. Page 7 of 12

The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim. If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives.

It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph.

It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor's obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.

CERTIFICATION OF EQUAL EMPLOYMENT

OPPORTUNITY

The undersigned hereby agrees by the submission of this bid and in accordance with Executive Order No. 11246, Section 202, dated September 24, 1965, the bidder, offeror, applicant, or subcontractor certifies that he shall not discriminate against any employee or applicant for employment because of race, color, creed, or national origin. This obligation not to discriminate in employment includes, but is not limited to, the following:

HIRING, PLACEMENT UPGRADING, TRANSFER OR DEMOTION, RECRUITMENT,

ADVERTISING, OR SOLICITION OF EMPLOYMENT, TRAINING DURING

EMPLOYMENT, RATES OF PAY OR OTHER FORMS OF COMPENSATION, SELECTION

FOR TRAINING INCLUDING APPRENTICESHIP, LAYOFF, OR TERMINATION.

He further agrees that (except where he has obtained identical certifications from proposed subcontractors for specific time periods) he will obtain identical certifications from proposed subcontractors prior to the award of subcontractors exceeding $10,000, which are not exempt from the provision of Equal Opportunity clause: that he will retain such certifications in his files, and that he will post in a conspicuous place an forward Notice of Non-Discrimination to such proposed subcontractors (except where the proposed subcontractors have submitted identical certification for specific time periods).

BERGEN COUNTY U.A. Page 8 of 12

AFFIRMATIVE ACTION CERTIFICATION

(CONSTRUCTION CONTRACTS)

A. This contract is subject to and all bidders are required to comply with the requirements of

N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27; Affirmative Action Regulations.

B. For any violation of this law in addition to all other penalties allowable by law, the violator shall be subject to a fine of up to $1,000.00 for each violation for each day during which the violation continues, as delineated in N.J.A.C.17:27-10.6, with said fine to be collected in a summary manner pursuant to the “Penalty Enforcement Law of 1999” (N.J.S.A. 2A:58-10 et seq.) (P.L. 1975, C127, Para. 5b) (N.J.A.C. 17:27).

C. ALL CONTRACTORS

1. All contractors shall complete and submit the Initial Project Workforce Report Form AA-201, upon notification of award. Proper completion and submission of this report shall constitute evidence of the contractor’s compliance with the regulations.

2. Failure to submit this form may result in the contract being terminated.

3. The contractor also agrees to submit a copy of the Monthly Project Workforce

Report Form AA-202, once a month thereafter for the duration of the contract to the Division of Contract Compliance and to the Public Agency Compliance Officer.

The undersigned contractor certifies that he is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 and agrees to furnish the required documentation pursuant to the Law.

NOTE: A contractor's bid must be rejected as non-responsive if a contractor fails to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.

BERGEN COUNTY U.A. Page 9 of 12

BID SUBMISSION FORMATS

Bid is submitted herewith if Bidder is:

AN INDIVIDUAL

BY _____________________________________________________________(Seal) (Individual's Name - Print or Type)

Doing Business As _______________________________________________

Business Address:________________________________________________

Phone No.: _____________________________________________________

(Signature)

A PARTNERSHIP

BY _____________________________________________________________(Seal) (Firm Name)

(General Partner - Print or Type)

Business Address:________________________________________________

Phone No.: _____________________________________________________

(Note: Address of bidder shall not be a post office box.)

A CORPORATION

BY _____________________________________________________________

(Corporation Name)

(State of Incorporation)

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BY _____________________________________________________________

(Name of Person Authorized to Sign - Print or Type)

(Corporate Seal)

Attest: _________________________________________________________ (Secretary)

Business Address: ________________________________________________

Phone No. ______________________________________________________

(Note: Address of bidder shall not be a post office box.)

A JOINT VENTURE

BY_____________________________________________________________(Seal) (Name)

(Address)

BY_____________________________________________________________(Seal)

BY_____________________________________________________________(Seal)

(Each joint venture must sign. The manner of signing for each individual, partnership, and corporation that is a part to the joint venture should be in the manner indicated above.)

(Note: Address of bidder shall not be a post office box.)

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The undersigned hereby agrees to complete all work within the number of calendar days listed below from the date of notice to begin work, which will be forwarded to the Contractor by the ENGINEER. He further agrees that the OWNER may, without recourse or other legal action, retain from the monies that are or may become due the amount stipulated below for each and every calendar day (Sundays and legal holidays excepted) that the completion of the work may be delayed beyond the time stipulated below. Such amount is hereby mutually agreed, not as a penalty, but as liquidated damages accruing to the OWNER due to such delay for extra costs due to engineering or other expenses. The schedule of completion dates and amount for liquidated damages are as follows:

180 CALENDAR DAYS

BCUA Contract No. C213 TO COMPLETE

LIQUIDATED DAMAGES WILL BE ASSESSED AT $500 A DAY BEYOND THE DATE

OF COMPLETION

Upon request the bidder will be expected to amplify the statements contained herein as necessary to satisfy the OWNER concerning his ability to successfully perform the work in a satisfactory manner.

The undersigned bidder submitting this proposal or bid certifies and affirms that such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any bidder or person, to put in a sham bid, or that such other persons shall refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of said bidder or any other bidder or fix any overhead, profit or cost element of said bid price, or that of any other bidder, or to secure any advantage against the OWNER or any person interested in the proposed contract; and further, that such bidder has not, directly or indirectly, submitted this bid, or the contents thereof, or divulged information or data relative thereto to any association or to any member or agent thereof; and, that no member of the OWNER'S Officials or Employees of said OWNER is interested directly or indirectly in the bid or in any portion of the bid, nor in the Contract or in any part of the Contract which may be awarded the undersigned on the basis of such bid.

Signed this ____________ day of ________________________, 20___.

Bidder

By ___________________________________________________________________________ Printed Name and Signature of Individual, Partner or Officer Signing the Proposal

Title

BERGEN COUNTY U.A. Page 12 of 12

BERGEN COUNTY UTILITIES AUTHORITY

BIDDER'S AFFIDAVIT

Contract No. 213

Solicitation Ref. # BCUA-BID-213.1

STATE OF _______________________)

COUNTY OF _______________________)

being duly sworn, deposes and says that he resides at and that he is the __________________________________________________________ (Give Title) of ______________________________________________________________________ who signed the above Bid acceptance, that he was duly authorized to sign and that the Bid is the true offer of the Bidder, that the seal attached is the seal of the Bidder and that all declarations and statements contained in the Bid are true to the best of his knowledge and belief.

He further deposes that he has submitted herewith a list of names and addresses of all stockholders and/or partners owning a 10 percent or greater interest therein in compliance with P.L. 1977, Chapter 33, effective March 8, 1977.

Affiant

Subscribed and Sworn to before me this ______________ day of__________________, 2025.