13-Org006 Hillcrest High School UPS Field Survey RFP example.pdf

Hillcrest High School | UPS Pre-Installation Field Survey | Controlled Observation Record

HILLCREST HIGH SCHOOL

UPS Pre-Installation Field Survey Example

Closet-by-Closet Observation Register

Document purpose: Neutral record of equipment and infrastructure observed during the site visit. This report contains no engineering analysis, sizing determination, remediation scope, or project recommendation.

1. Closet Infrastructure and Observed Conditions Closet Existing Infrastructure Observed Conditions

MDF

• 3 × Cisco 9407 chassis switches (~80% populated)

• 2 × Cisco 3900 security switches (~80% populated)

• 1 × Cisco 3900 PA switch (~80% populated)

• 1 × Eaton 3kVA UPS

• 2 × EBM

• 2 power clusters

Core switching, security switching, public-address switching, UPS equipment, and battery modules were observed during the site visit.

Two power clusters were present. No rack-mounted or vertical PDUs were observed. Utility power sources were located on the room wall and separate from the network rack locations.

IDF01

• 2 × Cisco 9300 switches (~80% populated)

• 1 × 48-port security switch

• 1 × 48-port PA switch

• 2 power clusters

• 1 × Eaton 1.5kVA UPS

Two power clusters, access-layer switching, security switching, public-address switching, and UPS equipment were observed. Utility power sources were mounted on the room wall and separate from the network rack location.

IDF02

• 2 × Cisco 9407 chassis switches (~80% populated)

• 1 × 48-port security switch

• 1 × 48-port PA switch

• 2 power clusters

• 1 × Eaton 3kVA UPS

• 2 × EBM

Two chassis-based switches, security switching, public-address switching, UPS equipment, and battery modules were observed. Two power clusters were present. Utility power sources were mounted on the room wall and separate from the network rack location.

IDF03

• 1 × Cisco 9300 switch (~80% populated)

• 1 × 48-port security switch

• 1 × 48-port PA switch

• 2 power clusters

• 1 × Eaton 1.5kVA UPS

One access-layer switch, security switching, public-address switching, UPS equipment, and two power clusters were observed.

IDF04

• 1 × Cisco 9300 switch (~80% populated)

• 1 × 48-port security switch

• 1 × 48-port PA switch

• 1 quad receptacle

• 1 × Eaton 1.5kVA UPS

One access-layer switch, security switching, public-address switching, one UPS unit, and one quad receptacle were observed.

IDF05

• 2 × Cisco 9407 chassis switches (~80% populated)

• 1 × 48-port security switch (~80% populated)

• 1 × 48-port PA switch (~80% populated)

• 1 power cluster

• 1 × Eaton 3kVA UPS

• 1 × EBM

Two chassis-based switches, security switching, public-address switching, one UPS unit, one battery module, and one power cluster were observed. Utility power sources were mounted on the room wall and separate from the network rack location.

IDF06

• 2 × Cisco 9407 chassis switches (~60% populated)

• 1 × 48-port security switch (~80% populated)

• 1 × 48-port PA switch (~80% populated)

• 1 power cluster

• 1 × Eaton 3kVA UPS

• 2 × EBM

Two chassis-based switches, security switching, public-address switching, one UPS unit, two battery modules, and one power cluster were observed.

IDF07 – Admin Building / Main PA

• 1 × Cisco 9407 chassis switch (~80% populated)

• 1 × 48-port security switch (~80% populated)

• 2 × 48-port PA switches (~80% populated)

• Main campus PA system

Administrative office connectivity infrastructure, public-address infrastructure, security switching, one UPS unit, one battery module, and two power clusters were observed. Two public-address switches were present.

Closet Existing Infrastructure Observed Conditions

• 2 power clusters

• 1 × Eaton 3kVA UPS

• 1 × EBM

IDF08 – Gymnasium

• 1 × Cisco 9407 chassis switch (~60% populated)

• 1 × 48-port security switch

• 1 × 48-port PA switch

• 1 power cluster

• 1 × Eaton 3kVA UPS

• 1 × EBM

Access-layer switching, security switching, public-address switching, one UPS unit, one battery module, and one power cluster were observed.

IDF09 • 1 × Cisco 9300 switch (~40% populated)

• 1 quad receptacle

One access-layer switch and one quad receptacle were observed.

Utility power sources were mounted on the room wall and located separately from the network rack. No UPS equipment, security switch, or public-address switch was documented within the survey record.

2. Campus-Wide Site Observations Category Observations

Campus Topology The campus consists of one MDF and nine IDFs supporting instructional, administrative, public-address, security, and access-layer network services.

Network Infrastructure Cisco 9407 and Cisco 9300 switching platforms were observed throughout the campus. Security and public-address switching infrastructure were present in most surveyed closets.

Switch Population Observed switch population generally ranged between approximately 60% and 80%. IDF09 exhibited approximately 40% visible population.

UPS Infrastructure Eaton UPS systems were documented in the MDF and IDF01 through IDF08. External battery modules were present in the MDF, IDF02, IDF05, IDF06, IDF07, and IDF08.

Power Infrastructure Power service was observed in all surveyed closets. Closets contained either power clusters or quad receptacles supporting installed network equipment.

Power Source Locations Wall-mounted power sources were observed throughout the campus and were generally located approximately 10 to 15 feet from network rack locations.

Electrical Conditions No unsafe electrical conditions were documented within the field survey notes.

3. Information Not Documented During Survey

The following information was not captured within the field record and was therefore not available as part of the observations documented during the site visit.

Category Information Not Documented

UPS Operational Information

UPS serial numbers, UPS installation dates, battery installation dates, UPS load percentages, runtime information, battery health status, network management card information, active alarms, fault conditions, maintenance history, and warranty information.

Electrical Information Receptacle configurations, receptacle ratings, panel identification, circuit identification, breaker ratings, dedicated-circuit status, voltage measurements, and circuit loading information.

Grounding & Bonding Information Telecommunications grounding busbar presence, rack bonding conductor presence, grounding conductor identification, grounding pathways, grounding labels, and bonding termination details.

Environmental Information Room temperature measurements, HVAC operation, ventilation conditions, moisture observations, water intrusion observations, dust accumulation conditions, and room access restrictions.

Physical Infrastructure Information Rack depth, rack elevations, available rack space, rack mounting configuration, service clearances, equipment placement dimensions, and equipment delivery path characteristics.

Connected Device Information Wireless access point counts, security camera counts, VoIP phone counts, door controller counts, classroom assignments, laboratory assignments, endpoint counts, and PoE utilization information.

3.1 Documentation Limitations

The field survey focused on documenting visible network, UPS, battery, and power infrastructure within each surveyed closet.

Operational metrics, electrical characteristics, grounding details, environmental measurements, and connected endpoint inventories were not recorded within the survey notes and therefore are not represented within this observation register.

4. Survey Record Statement This field survey records equipment and infrastructure observed during the site visit, including network switching platforms, UPS units, external battery modules, power-source locations, and documented site characteristics. Information contained within this report is limited to field-observed conditions and inventory data captured during the survey. The report does not include engineering analysis, equipment sizing, load calculations, runtime calculations, design validation, procurement decisions, installation planning, remediation scope, or project recommendations. Information not specifically documented within this report was not captured as part of the field survey record.