Amendment 1.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

A0001

CARRIE L EDWARDS; CONTRACTING OFFICER

THE PURPOSE OF THIS AMENDMENT IS TO INCORPORATE THE FOLLOWING:

1. PRE-PROPOSAL MEETING NOTES (Includes Questions & Answers and Attendance Sheet)

THE RESPONSE DATE HAS NOT BEEN EXTENDED.

USDA FOREST SERVICE

MONONGAHELA NATIONAL FOREST

1079 MAIN STREET EAST

WHITE SULPHUR SPRINGS, WV 24986

995719

1255N920R0001

1 1

05/27/2020

05/04/2020

5/27/2020

12343420R0001 – Forestry Vegetation Management Treatment IDIQ Contract Pre-Proposal Meeting Notes

May 21, 2020

GENERAL NOTES / CLARIFICATIONS:

• Can a contractor do cut stump treatment if they feel it works best for them?

ANSWER = Yes. The concept of the “Agreed To” herbicide methodology is for the Forest Service to have input and be in the know of what to expect for application methods used in the Task Order. The Forest Service has mentioned the hack and squirt method will typically be the most commonly recommended method, but this doesn’t mean it is exclusive if the contractor has a strong desire over another method.

• Can pricing be provided for specific geographic areas?

ANSWER = This solicitation is set up for contractors to provide forestry vegetation management treatment services on a forest-wide basis. Line items cover the entire Forest.

• Would mistblowing or other low volume backpack spraying be allowed (obviously following labeling)?

ANSWER = No, it is not allowed in this contract due to the off-target kill or damage to targeted desired species such as oaks or hickories.

• What is the anticipated lag time between treatment completion and inspection?

ANSWER = This all depends on the application method of the line item of the task order.

Through pre-work discussions, the Forest Service is depending on communication with the contractor to apprise them of their exact timing of treatments to start on their end, as well as their expected rate of progress. It is expected the Forest Service will make themselves available to prudently inspect during typical business hours (8-4), unless otherwise agreed through these discussions.

For example, manual felling, tree planting and fireline construction will be able to be inspected more readily than those involving herbicides. Tree planting needs to be closely coordinated for the delivery of the trees, the cooler they will be stored in, as well as timing to exchange tree seedlings with the contractor. Herbicides will generally need three weeks during the growing season to show effects of being treated. There is allowance to treat during the dormant season and these guidelines are described in the scope of work.

For more information, please reference sections 1.5, 1.9, 1.10, of Attachment 1:

Statement of Work, as well as Attachment 2: QAP.

• What will the task order response period be?

ANSWER = 2-4 weeks, with 3 average weeks likely. Does depend on circumstances, budget, end of year timing we are up against. FS intends to be reasonable.

• How many contracts will be awarded?

ANSWER = The government anticipates making between 3 and 5 contract awards to the responsible offerors whose proposals are determined to offer the best value to the Government, price and other evaluation factors considered.

• Do you expect the technical response to have the complete safety plan or brief overview?

ANSWER = A Safety Plan with enough detail to satisfy the requirements as specified in the Technical Approach document (Attachment #11) should be provided with the IDIQ proposal. Should adjustments to that plan be needed for a specific task order, a modification to the Safety Plan can be provided at that time.

• Regarding Ohio Herbicide Applicators License – with the current situation of COVID-19 the State is closed/not issuing licenses. Can a contractor state when they put in their proposal that they will acquire it at their earliest opportunity once the state reopens?

ANSWER = Per solicitation: If herbicide licensure for the state of Ohio has not been obtained, explain how you intend to obtain it prior to the issuance of any task orders.

• How will contractors be evaluated on their tree ID skills?

ANSWER = Contractors need to approach their technical evaluation in written form and validate their knowledge. The FS will also utilize reference checks.

• Will herbicide applicators be allowed to camp on the Forest?

ANSWER = Refer to “Employment of Eligible Workers” section (pages 22 – 27) for specific guidelines.

• Will shapefiles be utilized?

ANSWER = They will generally be the basis of all maps created. The Forest Service intends to make PDF type maps available for distribution and use through map programs such as Avenza. Shapefiles could be made available if the contractor specifically requests them.

• Can proposals be emailed?

ANSWER = Email offers will be accepted

• Will incomplete packages be returned to vendors for completion?

ANSWER = No, completed packages should be received by the Contracting Office no later than 4:00 pm on June 3, 2020.

ATTENDANCE SHEET

ATTENDANCE (via TEAMS):

Contractors Logan Nutt Land and Forest (Bret Robinson) AllStar Ecology (Ryan Ward) DJ Group (Jerry Welch) Knights Construction (David Knight) Forest Service Personnel Gordon Farley Nicole Stump Coby Salmon George Hulbert Josh Kocher Nick Galentin Carrie Edwards Matt Powell Dustin Mills Chad Fitton

ATTENDANCE (via Conference Call):

Hadley Gross Pat Hollingshead Sue Worman Doug Worman Jeff Nelson Mike Burke Charlie Hambel Enrique Martinez Doug Sommer Gabe Blevins