ATTACHMENT_1_General_Information.docx

ATTACHMENT 1

SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

NOTES:

1. The offeror’s prices for pay items should include all applicable overhead, profit and all burden costs such as, insurance, support costs, compliance with environmental laws, taxes, and protection of government property. If the work will be sub-contracted the price proposed should be inclusive of all costs involved with subcontracting the work.

2. Task orders for project requirements will be issued after contract award to the participating contractors. Payment for task orders will be based on each individual task order’s total price, and actual measurement of performance completed (validated by contract specifications, drawings, schedules, progress reports, and COR / inspector site visits) for each individual task order.

3. Pricing and Competition. Task orders estimated to be greater than $2,500 in magnitude will be solicited and awarded competitively among the IDIQ Contractors. Awards of task orders shall be issued to the contractor whose proposal represents the best value to the Government. Evaluation factors for task orders shall be the same as those stated in this solicitation and the resulting contracts, unless otherwise indicated in the task order.

4. The guaranteed minimum amount for each contract, inclusive of the base and all option periods, shall be $2,500.00 and may be initiated by one of more delivery orders and shall be inclusive of all profit and overhead.

5. The maximum dollar amount to be awarded under each resulting contract is $975,000. With the exception of the basic contract period, contract option periods which are exercised shall be for a period of up to one year following the last day of the previous contract period.

INTENT

The National Forests in North Carolina is soliciting for trail maintenance, construction, and assessment services on motorized and non-motorized, wilderness and non-wilderness trails across the state of North Carolina. Work consists of restoring the original trail templates, including clearing, removing slough and berm, filling ruts and troughs, reshaping backslopes, excavation, reshaping trail tread, restoring drainage, constructing grade dips, removing rocks, roots, and stumps, rehabilitation of trail structures such as stairways, retaining walls, and handrails, and obliterating social trails, installing check dams, and constructing new trail and sections of trail relocations, and trail-head maintenance and/or construction (such as grading and gravelling parking areas). Work may also consist of performing trail assessments, flagging new trail routes and trail relocation routes. The Government anticipates that the total work will consist of approximately the following percentages of each work type, over the life of the awarded contracts: Maintenance – 60%, Construction – 20%, Trailhead Maintenance --10%, Assessment – 10%.

Contractors are required to be headquartered in one of the following five states:

North Carolina, South Carolina, Georgia, Tennessee, or Virginia.

Contractor(s) shall furnish all labor, equipment, transportation, supervision, supplies and incidentals to perform this work in accordance with terms, specifications, conditions, and provisions of this solicitation.

This solicitation is expected to result in multiple Indefinite Delivery / Indefinite Quantity (IDIQ) contracts with one base and four option years that may be exercised at the discretion of the Government. Orders issued by the Government will detail the location of the work, the quantity of the work and time for performance. The type of work ordered may vary by task order. The life of the contract is inclusive of the Base Period and all option periods. Task orders will be competed among awarded IDIQ contractors, in accordance with the specifications of this solicitation and the resultant contract.

Much of the contract work is considered service work and Service Contract Act wage determination and payment procedures will apply to such task orders. Task orders may contain construction work more than $35,000.00 and Davis Bacon wage rates, bonding requirements, and construction payment procedures would apply to those orders. As a result of the construction being less than $35,000, no bonding will be required. The Contracting Officer will make a determination regarding the use of Davis Bacon "Construction” or the Service Contract Act at the time of solicitation.

TASK ORDER AWARD PROCESS

Four seed task orders are provided as attachments to this solicitation. Contractors shall provide pricing for a minimum of one task order in the Schedule of Items provided. The task orders shall be awarded immediately following award of contracts.

Task Order Competition: Task orders will be competed among awarded contractors. Task Order quotes received from contractors will be evaluated on price, contractor availability for performance, and past performance on earlier tasks. If necessary, the Government reserves the right to make awards outside of this solicitation in order to meet procurement preference goals.

Each awardee will be given a fair opportunity to be considered for a task order exceeding $2,500 unless one of the following exceptions applies:

1. The need for the service is so urgent that providing a fair opportunity would result in unacceptable delay.

2. The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

3. It is necessary to place an order to satisfy a minimum guarantee.

Task Order Process:

The Contractor shall furnish all personnel, materials, equipment, and services (except as otherwise specified) necessary to perform the Statements of Work specified with each task order. Commencement of work shall be within 10 days after receipt of the Notice to Proceed. During the contract period, Forest Service staffs, as indicated in the Request for Proposals (RFP), will identify work and the Contracting Officer (CO) will order work by issuing a task order to the Contractor(s) selected through this solicitation.

When a task is identified for award under this contract, the sequence of events will generally be as follows:

1. It is the Government’s intent to provide each Contractor with a fair opportunity to be considered for task orders estimated to exceed $2,500 in magnitude among the IDIQ Contractors.

2. The CO or officially designated Administrative Contracting Officer (ACO) will notify the Contractor(s) of a performance requirement under the contract.

3. Contractors shall submit technical and price proposals for award of the task order. With each request for technical and price proposal(s) the Contractor(s) will be provided the following information: (1) project title and number, (2) date of request, (3) date proposals are due, (4) statement of work, (5) project-specific drawings, (6) project specific specifications, (7) anticipated completion schedule or relevant performance milestones / dates, and (8) the following items as applicable to the project – record drawings; special instructions on content; samples.

4. When determined appropriate by the CO, a pre-proposal site visit may be scheduled to acquaint the Contractor(s) with the project, with any unique site conditions or specifications, and with Government policies and procedures necessary for performance of the task order. The CO, Contractor, Contracting Officer’s Representative (COR) and/or inspector, will meet at the work site to discuss the project scope of work, work alternatives, and performance schedule requirements. It is anticipated that pre-proposal site visits will be conducted for most projects during the initial performance period of this contract. The CO will notify the Contractor(s) if a site visit will be conducted and will schedule the date for the visit.

5. Within 5 working days following the site visit, if scheduled, Contractors shall submit comments, questions or requests for clarification to the CO that may arise from review of project information, drawings, or specifications, or information obtained during the site visit. When all review comments, questions and clarifications are resolved, the CO shall provide the Contractor(s) with a written summary of clarifications, changes, discussion items, including revisions of the proposal due date if an extension is determined to be necessary.

6. Contractors shall submit a technical proposal, with supporting documentation, and price breakdown to the CO in response to the task. The Contractors’ work proposals shall consist of a description of all work to be accomplished, and may include information such as proposed work approach and performance times (subcontracted and non-subcontracted). The technical proposal shall include supporting documentation such as: the performance schedule, applicable material/equipment specifications, calculations, and working drawings or sketches with dimensions, if necessary to render the proposed work clear. The Contractor(s) price breakdown shall address all items listed in Section B of the basic contract, as applicable to the task order. Technical evaluation factors may vary with each task order.

7. The CO will issue a task order to the Contractor’s proposal that represents the best value to the Government, and the Contractor shall begin work within 10 days of receipt of the Notice to Proceed (NTP). Generally, evaluation criteria for subsequent task orders will be a subset of the criteria described in this solicitation. Evaluation factors shall be indicated in each request for technical and price proposals for task orders. It is the mutual goal of the contracting parties to finalize negotiations within 15 working days after proposals are submitted to the Government.

In light of the pre-proposal site visit(s) and dialogue, it is the intent of the Government to award most task orders without further discussion.

LOCATION

The work will be performed at various locations within the administrative boundaries of the National Forests in North Carolina. The resultant contract will consist of one multi-award IDIQ contract for the eight NFNC Ranger Districts, listed below.

Ranger District Address County City

1. Croatan 141 E. Fisher Ave Craven New Bern

2. Uwharrie 789 NC 24/27 East Montgomery Troy

3. Grandfather 109 E. Lawing Drive McDowell Nebo

4. Appalachian 632 Manor Road Madison Mars Hill

5. Pisgah 1600 Pisgah Hwy Transylvania Pisgah Forest

6. Nantahala 90 Sloan Road Macon Franklin

7. Cheoah 1070 Massey Branch Rd Graham Robbinsville

8. Tusquitee 123 Woodland Drive Cherokee Murphy