11. ABATEMENT Ordering Procedures - 18 March 2026.pdf

SINGLE AWARD ABATEMENT IDIQ

CONTRACTOR ORDERING

PROCEDURES

18 March 2026

1. Contract Overview

• Contract Type: Single-award, Firm-Fixed-Price (FFP) IDIQ contract.

• Scope: Asbestos, Lead-Based Paint (LBP), and other hazardous material abatement services at Hill Air Force Base (AFB) and associated sites.

• Contract Period: A five-year base period with one six-month option period.

• Contract Value: The estimated total value of the contract is between $250.00 and $9,900,000.

• Task Orders (TOs): All work will be ordered via individual Task Orders (TOs).

• Contractor Responsibilities: Ensuring compliance with environmental and safety regulations, providing qualified personnel, and maintaining all necessary equipment for safe abatement.

2. Post-Award and Initial Submittals

Within 30 days of contract award, the contractor must submit the following for government approval:

• System Safety Program Plan (SSPP): In accordance with CDRL A001 and DI-SAFT-81626.

• Quality Assurance Program Plan (QAPP): In accordance with CDRL A002 and DI-QCIC- 81794. The QAPP will be evaluated for each task order.

• Qualification Submittals: A one-time payment of $250.00 is issued upon government acceptance of all required qualification documents.

3. Task Order (TO) Ordering Procedures/Process

The following procedures apply with the intent of issuing Fair Opportunity Proposal Request (FOPR) with each Task Order issued under the IDIQ contract:

1. Fair Opportunity Proposal Request (FOPR): The government’s intent is to obtain an exact price for projects where the requirements are defined in the Statement of Work (SOW) and any other requirement documents sent from Civil Engineering (CE) to the contracting officer.

2. Any services to be furnished under this Single Award Abatement Indefinite

Delivery/Indefinite Quantity (IDIQ) contract will be ordered by issuance of Task Orders by the individuals or activities designated in this contract. Any Federal Contracting Officer (CO), at the locations specified in the solicitation, or others as approved in writing by the issuing office CO, are authorized to issue orders under the Abatement IDIQ contract within the individual’s warrant level. A copy of each task order (SF 1155), and modification (SF 30) issued by the United States Air Force (USAF) (Requesting Activity) will be submitted to the

AFSC OL:H/PZIOC CO overseeing the Abatement IDIQ, at time of execution.

3. Task Orders: The contract allows for multiple task orders to be issued under the IDIQ agreement. Each task order outlines specific tasks, timelines, and pricing for the required work.

4. Task Order Issuance: The government will issue TOs for specific abatement projects.

Funding is obligated on a per-TO basis.

5. Task Order may be issued from date of contract award until the last day of the basic contract ordering period and any options exercised. The total term of the contract and any options may not exceed 5.5 years. However, task orders issued during the contract period may be completed in accordance with the terms of the task order after the contract period has expired.

6. All Task Orders are subject to the terms and conditions of this contract. In the event of conflict between a Task Order and this contract, the contract will control. The Government reserves the right to incorporate additional clauses, as appropriate, into individual Task Orders solicitations and awards.

7. Abatement Work Plan: For each TO, the contractor must submit a detailed Abatement Work Plan. This plan must be:

• Written by a UDAQ (Utah Division of Air Quality) certified Project Designer.

• Submitted to and approved by the 75 CES/CEOHA Project Manager (PM) before any work commences.

8. Notifications: The contractor is responsible for submitting all required notifications to

UDAQ.

9. Bonding: A letter of bonding up to $1 million is required at the contract level. For TOs exceeding this amount, additional bonding up to the value of the TO will be necessary.

4. Work Execution Procedures

The execution of each TO must adhere to the following procedures outlined in the SOW:

• Monitoring and Inspection: Routine inspections, air quality testing, and post-abatement clearance testing to ensure compliance with safety standards.

• Waste Disposal: Proper disposal of all lead-containing materials at licensed disposal facilities.

• Certification: Contractors must provide documentation certifying that the abatement was conducted in compliance with relevant standards.

• Emergency Response: The contractor must be capable of responding to emergencies within two hours of notification, 24 hours a day, 365 days a year.

• Pre-Abatement Inspection: A pre-abatement inspection of the containment area must be scheduled with the 75 CES/CEOHA Abatement Shop with a minimum of two hours' notice.

• Work Performance: All abatement work must be performed in strict accordance with the approved work plan and all applicable federal, state, and local regulations.

• Post-Abatement Inspection: Upon completion of abatement and cleaning, a post-abatement inspection must be scheduled with 75 CES/CEOHA.

• Clearance Sampling: An independent Industrial Hygienist will conduct aggressive air sampling to ensure the area is safe. The containment area cannot be removed until written permission is granted by 75 CES/CEOHA. If clearance levels are not met, the contractor must re-clean and re-test at their own expense.

5. Completion, Acceptance, and Payment

• Documentation: Upon Task Order completion, the contractor must submit a comprehensive package of project documentation to 75 CES/CEOHA, including:

• Daily logs and sign-in sheets

• UDAQ notifications

• Air sampling results

• Waste manifests (due within 30 days of landfill acceptance)

• Acceptance: The government will perform a final inspection and accept the work upon satisfactory completion and receipt of all required documentation.

• Invoicing: Invoices must be submitted through the Wide Area Workflow (WAWF) system.

• Progress Payments: For TOs exceeding 60 days or $150,000, progress payments may be authorized on a NET 14 basis.

• Final Payment: Final payment will be made on a NET 30 basis after final acceptance of the work.

6. Evaluation Criteria:

• When awarding task orders under the IDIQ contract, the government or issuing body may evaluate proposals based on:

• Experience and Past Performance: Successful completion of similar lead abatement projects.

• Pricing: Competitive pricing based on the task order.

• Qualifications: Certifications, licenses, and qualifications of the personnel performing the work.

• Safety Record: Demonstrated ability to maintain a safe work environment, including compliance with lead-specific regulations.

7. Key Contractual Requirements

• Liquidated Damages: Failure to complete a TO within the specified Period of Performance (PoP) will result in liquidated damages of $1,504 per calendar day (refer to Liquidated Damages attachment).

• Personnel: The contractor must provide qualified and certified personnel, including a Project Designer and a Project Supervisor, for all abatement work.

• Insurance: The contractor is required to maintain active "occurrence" type liability insurance.

SINGLE AWARD ABATEMENT IDIQ CONTRACTOR ORDERING PROCEDURES