THE MUNICIPALITY OF NORRISTOWN

REQUEST FOR PROPOSALS

On-Call Electrical Services Service Start Date: May 6, 2026 Proposals due: April 24, 2026

Municipality of Norristown 235 East Airy Street, Norristown, PA 19401

April 2026

ON-CALL ELECTRICAL SERVICES

RFP No.: 2026-NOR-RFP-002 Issue Date: April 10, 2026 Question Deadline: April 17, 2026 Proposal Due Date and Time: April 24, 2026 Anticipated Award Date: May 5, 2026 Anticipated Contract Start Date: May 6, 2026 Contract Term: Three (3) years, with up to two (2) additional one-year renewal options at the Municipality’s sole discretion

1. NOTICE OF REQUEST FOR PROPOSALS

The Municipality of Norristown (the “Municipality”) is soliciting proposals from qualified contractors and qualified individual service providers to furnish on-call, as-needed electrical services for municipal facilities, infrastructure, systems, and related municipal needs.

The Municipality seeks to establish one or more contracts with qualified proposers capable of furnishing all labor, supervision, materials, tools, equipment, transportation, permits, and incidentals necessary to perform electrical maintenance, troubleshooting, repair, emergency response, minor installation work, and related services as directed by the Municipality.

This Request for Proposals (“RFP”) is intended to permit submissions from either:

firms, companies, partnerships, corporations, or other business entities regularly engaged in electrical contracting or electrical service work; or individuals who are qualified to perform the services described herein and who satisfy all applicable licensing, insurance, registration, and contractual requirements.

The Municipality reserves the right to award a contract to one proposer or to make multiple awards if it determines that doing so is in the best interest of the Municipality. The Municipality may, at its discretion, utilize additional awarded contractors as backup providers in order to ensure adequate coverage, responsiveness, continuity of service, or operational flexibility.

All proposals must be submitted electronically through PennBid no later than April 24, 2026.

Only electronic submissions through PennBid will be accepted. Paper submissions will not be accepted. Late submissions will not be accepted.

Questions regarding this RFP must be submitted through PennBid by the deadline stated herein.

Responses and, if any, addendums will be issued through PennBid. Oral interpretations or clarifications shall not be binding.

2. PURPOSE AND INTENT

The purpose of this RFP is to secure responsive, dependable, code-compliant, and cost-effective electrical services on an on-call basis for the Municipality’s properties and operations.

The Municipality intends this procurement to provide an efficient means of obtaining qualified electrical support for routine service needs, urgent repairs, and emergency conditions without having to separately solicit every recurring service call or minor assignment.

The Municipality seeks contractor(s) that can:

respond to routine service requests in a timely and professional manner;

respond to emergency electrical issues after hours, on weekends, and on holidays;

troubleshoot and repair electrical failures or hazardous conditions;

perform minor installations, modifications, and replacement work;

coordinate or obtain permits and inspections where required;

work cooperatively with municipal staff and other municipal contractors;

provide clear and consistent pricing through a unit-price structure.

This RFP is for an on-call, as-needed, task-order-based arrangement. The Municipality makes no representation, warranty, or guarantee regarding any minimum amount of work, frequency of work, or total compensation under any resulting contract.

3. PROCUREMENT SCHEDULE

The Municipality anticipates the following schedule for this procurement. The Municipality reserves the right to revise this schedule by addendum.

Milestone Date / Time

RFP Issued April 10, 2026 8:00 AM EST

Deadline for Questions April 17, 2026 4:00 PM EST

Final Addendum Issued (if necessary) April 22, 2026 4:00 PM EST

Proposal Due April 24, 2026 4:30 PM EST

Anticipated Recommendation to Council May 5, 2026 6:30 PM EST

Anticipated Award May 5, 2026 6:30 PM EST

Anticipated Contract Start May 6, 2026 8:00 AM EST

4. CONTRACT TERM

The initial term of any resulting contract shall be three (3) years, commencing on the date set forth in the executed agreement, unless sooner terminated in accordance with the contract.

At the sole option of the Municipality, the contract may be renewed for up to two (2) additional one-year terms under the same general terms and conditions, subject to mutual written agreement and subject to any pricing adjustments expressly permitted by the contract.

5. SCOPE OF SERVICES

5.1 General Scope

The selected contractor(s) shall provide all labor, supervision, materials, equipment, tools, transportation, permits, and incidental services necessary to perform electrical work as assigned by the Municipality on an as-needed basis.

Services may include, but are not limited to, the following:

1. Electrical troubleshooting, diagnostics, and testing.

2. Repair, replacement, or installation of wiring, conduits, panels, breakers, disconnects, switches, receptacles, fixtures, controls, relays, drivers, lamps, ballasts, contactors, photocells, sensors, timers, and similar components.

3. Interior and exterior lighting maintenance, repair, replacement, and minor upgrades.

4. Maintenance and repair of branch circuits and related electrical distribution components.

5. Investigation and correction of nuisance tripping, service interruptions, intermittent failures, and hazardous conditions.

6. Minor modifications and improvements to support municipal building operations and municipal functions.

7. Code-related correction work and related permit support where required.

8. Emergency response work necessary to secure facilities, restore service, or eliminate unsafe conditions.

9. Minor installations, relocations, and service adjustments for municipal needs.

10. Coordination with utility companies, inspectors, and other trades where required.

11. Testing, startup, verification, and closeout of completed work.

12. Cleanup and restoration of work areas following completion of work.

5.2 Nature of Assignments

Work under this contract may include both routine and urgent assignments, including but not limited to:

service calls for malfunctioning lighting or power;

replacement of damaged or failing electrical components;

emergency calls related to outages, exposed wiring, water intrusion, or unsafe conditions;

support for municipal operations and minor facility improvements;

electrical work incidental to other maintenance or small construction efforts;

troubleshooting of controls, sensors, timers, and other related devices;

electrical repairs at municipal buildings, garages, parks, exterior public areas, storage locations, and similar properties.

5.3 Exclusions

This contract is intended for on-call electrical services. The Municipality reserves the right to separately solicit, quote, bid, or otherwise procure any capital project, specialty assignment, major construction project, or other work it determines should not be performed under this contract. Award of a contract under this RFP shall not grant exclusivity.

5.4 Standard of Performance

All work shall be performed:

in a safe, workmanlike, and professional manner;

by qualified personnel properly supervised as required by law and industry standards;

in compliance with applicable federal, state, and local laws, ordinances, codes, regulations, safety requirements, and permit requirements;

in accordance with accepted industry standards and manufacturer requirements;

in a manner that minimizes disruption to municipal operations to the maximum extent practicable.

5.5 Permits and Inspections

Unless otherwise directed in writing by the Municipality, the contractor shall obtain all permits, inspections, and approvals required for the assigned work. Permit fees associated with municipal projects shall be waived; however, the contractor remains responsible for completing the permitting process and coordinating all required inspections. The contractor shall provide copies of permits, inspection approvals, and related documentation to the Municipality upon request.

5.6 Cleanup and Protection of Property

The contractor shall keep work areas reasonably neat, orderly, and safe. Upon completion of work, the contractor shall remove debris and waste generated by its work and shall restore affected areas to a condition acceptable to the Municipality. The contractor shall take appropriate measures to protect municipal property from damage.

6. LOCATIONS

Services may be required at any Municipality-owned, Municipality-operated, Municipality-controlled, or Municipality-designated property or location, including but not limited to:

Municipal Hall;

Public Works facilities and garages;

parks and recreational facilities;

storage buildings and support facilities;

exterior and public-facing municipal areas;

streetscape or public-space elements under municipal control; and other municipal properties and locations as assigned.

The locations listed above are representative only. The Municipality makes no guarantee regarding the number, type, or frequency of locations where work may be required.

7. TASK ORDERS / WORK AUTHORIZATION

7.1 Authorization Requirement

Except in the case of emergency stabilization work necessary to protect life, safety, or municipal property, no work shall proceed unless authorized by the Municipality.

7.2 Forms of Authorization

Authorization may be provided by the Municipality in one or more of the following forms:

purchase order;

written work order or task order;

email authorization from an authorized municipal representative; or other written direction designated by the Municipality.

7.3 Estimates

For non-emergency work, the Municipality may require the contractor to provide a written estimate in advance. Such estimate may include:

anticipated labor classifications and hours;

anticipated material requirements;

equipment requirements, if any;

estimated schedule for performance; and a not-to-exceed amount.

The Municipality reserves the right to approve, reject, revise, or seek competitive pricing for any specific assignment if it determines doing so is in its best interest.

7.4 Emergency Work

In emergency conditions, the contractor may be directed to respond immediately. Emergency work performed before formal written authorization is issued must be documented as soon as practicable, including the nature of the emergency, actions taken, time on site, and materials used.

8. EMERGENCY RESPONSE REQUIREMENTS

The contractor must provide after-hours, weekend, and holiday response capability throughout the term of the contract.

Each proposal shall clearly state:

normal business hours;

normal service response time;

after-hours emergency call procedures;

emergency callback procedures;

guaranteed or typical emergency response time;

number and type of personnel available for emergency response;

any limitations on geographic coverage, staffing, or availability.

The Municipality expects awarded contractor(s) to be capable of responding to electrical emergencies within the response parameters represented in their proposals.

Failure to meet stated response commitments may constitute default. The Municipality reserves the right to remove a contractor from active rotation, reduce assignments, or terminate the contract for repeated failure to meet response requirements or other performance deficiencies.

9. MINIMUM QUALIFICATIONS

To be considered responsive, each proposer must demonstrate, at a minimum, the following:

1. The proposer is an individual or firm regularly engaged in providing electrical services of the type contemplated by this RFP.

2. The proposer is legally permitted to contract with a Pennsylvania municipality.

3. The proposer has the experience, personnel, supervision, equipment, and capacity necessary to perform the work described in this RFP.

4. The proposer is capable of providing emergency response services.

5. The proposer maintains, or prior to contract execution will maintain, all licenses, registrations, certifications, and approvals required to lawfully perform the work.

6. The proposer shall be, or shall employ or retain, a qualified Master Electrician or equivalent qualifying individual responsible for electrical work performed under the contract.

7. The proposer shall maintain the insurance required by this RFP.

8. The proposer shall not be debarred, suspended, or otherwise prohibited from public contracting.

10. LICENSING, REGISTRATION, AND COMPLIANCE REQUIREMENTS

10.1 General Requirement

The selected contractor shall maintain throughout the term of the contract all licenses, registrations, certifications, and approvals required to perform the services lawfully and competently.

10.2 Norristown Contractor Licensing

Because services under this contract may include work requiring municipal contractor licensing, the selected contractor shall, prior to performing work requiring such licensing, possess and maintain any required Municipality of Norristown electrical contractor license, registration, or similar approval.

10.3 Master Electrician / Qualifying Individual

The proposer shall identify the person serving as its Master Electrician or equivalent qualifying individual.

If the proposer is an individual, that person may serve directly in that role.

If the proposer is a firm, the proposer shall identify the employee, principal, owner, manager, or retained qualifying individual responsible for oversight of electrical work under the contract.

The proposal shall include:

the name and title of the qualifying individual;

a summary of relevant experience;

copies of relevant licenses or credentials, if any;

a description of that person’s role, authority, and supervisory responsibility;

confirmation that the qualifying individual will remain available during the contract term, subject to Municipality approval of any replacement.

10.4 Safety Compliance

The contractor shall comply with OSHA requirements and all applicable job safety laws, regulations, and accepted safety practices. The contractor shall be responsible for the safety of its own personnel and for implementing appropriate safety measures in connection with the work.

10.5 Compliance With Laws

The contractor shall comply with all applicable federal, state, and local laws, ordinances, regulations, and code requirements applicable to the work, including labor, wage, tax, licensing, and safety requirements.

11. PRICING STRUCTURE

This procurement is intended to result in a unit-price, on-call services contract.

Proposers shall submit pricing in the format required by this RFP and its attachments. Pricing shall include, at a minimum:

regular hourly labor rates;

overtime hourly labor rates;

emergency / holiday hourly labor rates;

equipment rates, if any;

material markup percentage;

any standard service charge or trip charge, if applicable;

any after-hours call-out charge, if applicable.

Unless expressly stated otherwise in the proposal, all rates shall be deemed to include overhead, supervision, ordinary hand tools, transportation within the service area, profit, administrative costs, and all other incidental costs necessary to perform the work.

The Municipality reserves the right to reject pricing that is unclear, incomplete, conditional, unbalanced, or determined not to be in the Municipality’s best interest.

12. INVOICE AND DOCUMENTATION REQUIREMENTS

Invoices submitted under any resulting contract shall include, at a minimum:

date(s) of service;

location of service;

municipal authorization reference, task order reference, or purchase order reference;

labor classifications and hours worked by classification;

material descriptions and charges;

equipment charges, if any;

applicable markup, if any;

total amount due.

The Municipality reserves the right to require supporting documentation, including receipts, supplier invoices, daily field logs, permit records, inspection documentation, and similar records reasonably necessary to verify charges.

Invoices that are incomplete, inconsistent with the contract, unsupported, or otherwise deficient may be rejected or held pending clarification.

The contractor shall maintain records sufficient to support invoicing and contract compliance and shall make such records available to the Municipality upon reasonable request.

13. PREVAILING WAGE AND LABOR COMPLIANCE

The contractor shall comply with all applicable labor and employment requirements. The Municipality reserves the right to designate, on a task-by-task basis, whether prevailing wage or other project-specific labor requirements apply to a particular assignment.

The contractor is solely responsible for determining and complying with all applicable wage, labor, tax, and employment obligations associated with work performed under the contract.

14. INSURANCE REQUIREMENTS

The selected contractor shall maintain, at its own sole cost and expense, insurance issued by carriers authorized to do business in the Commonwealth of Pennsylvania and acceptable to the Municipality.

Prior to contract execution, and thereafter upon request or renewal, the contractor shall furnish certificates of insurance and any endorsements reasonably required by the Municipality evidencing at least the following coverage:

1. Commercial General Liability: not less than $1,000,000 per occurrence and $2,000,000 aggregate.

2. Automobile Liability: not less than $1,000,000 combined single limit covering owned, hired, and non-owned vehicles, as applicable.

3. Workers’ Compensation: statutory limits as required by Pennsylvania law.

4. Employers’ Liability: not less than $500,000 each accident, $500,000 disease policy limit, and $500,000 disease each employee.

The Municipality of Norristown, its elected and appointed officials, officers, employees, and agents shall be named as Additional Insureds on the Commercial General Liability policy, and where applicable, the Automobile Liability policy. Coverage shall be provided on a primary basis where commercially available.

The contractor’s insurance shall not be canceled, materially reduced, or non-renewed without at least thirty (30) days’ prior written notice to the Municipality, except ten (10) days for non-payment where allowed by law.

If a proposer is an individual who is lawfully exempt from Workers’ Compensation coverage, that proposer shall provide documentation reasonably acceptable to the Municipality evidencing such exemption.

Failure to maintain required insurance shall constitute a material breach of contract.

15. INDEMNIFICATION

To the fullest extent permitted by law, the contractor shall defend, indemnify, and hold harmless the Municipality of Norristown, its elected and appointed officials, officers, employees, agents, representatives, and assigns from and against any and all claims, demands, suits, actions, damages, losses, liabilities, judgments, penalties, fines, costs, and expenses, including reasonable attorneys’ fees and litigation expenses, arising out of, relating to, or resulting from the acts, errors, omissions, negligence, recklessness, or willful misconduct of the contractor, its officers, owners, employees, agents, subcontractors, suppliers, or anyone directly or indirectly employed by it or acting on its behalf in connection with performance of the work, except to the extent caused by the sole negligence of the Municipality.

The indemnification obligations set forth herein shall survive termination or expiration of the contract to the extent permitted by law.

16. PROPOSAL SUBMISSION REQUIREMENTS

Each proposal shall include the following information, clearly organized in the order listed below.

Cover Letter

A signed cover letter on proposer letterhead, if applicable, including:

proposer’s legal name;

business address;

primary contact person;

phone number and email address;

acknowledgment of all addenda;

confirmation that the proposal shall remain valid for at least ninety (90) days.

Proposal Form

A completed and signed Proposal Form.

Proposer Information

Provide:

legal name of proposer;

business address;

business structure (individual/sole proprietor, partnership, LLC, corporation, other);

year established;

names of owners, principals, or responsible parties;

contact information;

tax identification information as required for municipal processing upon award.

Qualifications and Experience

Provide:

summary of relevant experience;

experience with municipal, institutional, commercial, or similar facilities;

years in business or years of direct trade experience;

staffing resources and capacity;

emergency response capability;

description of any specialized experience relevant to the Municipality’s needs.

Master Electrician / Qualifying Individual Information

Provide:

name of Master Electrician or equivalent qualifying individual;

summary of experience or resume;

copies of relevant licenses, certifications, or credentials;

statement of authority and role;

explanation of supervisory structure, if proposer is a firm.

Licensing / Registration Documentation

Provide copies of all applicable licenses, registrations, contractor credentials, and documentation demonstrating ability to lawfully perform the work and to maintain required municipal licensure.

Insurance Documentation

Provide current certificates of insurance or a binder demonstrating the proposer’s ability to meet the insurance requirements of this RFP.

References

Provide at least three (3) references for similar work performed within the last five (5) years, preferably including municipal or public-sector clients.

Pricing Schedule

Provide a completed Pricing Schedule.

Required Certifications and Forms

Provide all required forms and certifications, including but not limited to:

non-collusion affidavit;

insurance acknowledgment;

responsibility certification;

emergency response plan;

pricing certification;

W-9 upon award; and any other forms required by the Municipality or PennBid.

17. EVALUATION AND AWARD

The Municipality intends to evaluate proposals and make award(s) to the proposer(s) whose proposal(s) are determined to be most advantageous to the Municipality, taking into account price and other relevant factors.

The Municipality may award to one proposer or multiple proposers.

17.1 Evaluation Criteria

Proposals may be evaluated using the following criteria:

Evaluation Category Points

Pricing / Cost Competitiveness 35

Qualifications, Experience, and Technical Capability 30

Responsiveness, Availability, and Capacity 20

References / Past Performance 10

Completeness and Quality of Proposal 5

Total: 100 points

17.2 Clarifications / Interviews

The Municipality reserves the right to:

request written clarifications;

request supplemental information;

conduct interviews;

request best and final offers;

verify references, licenses, capacity, financial responsibility, and past performance.

17.3 Responsibility Determination

In addition to proposal score, the Municipality may consider whether a proposer is a responsible contractor, including but not limited to:

integrity and business ethics;

experience and qualifications;

responsiveness and availability;

staffing and capacity;

safety record;

licensing and insurance compliance;

quality of prior performance;

ability to satisfy municipal requirements.

17.4 Multiple Awards / Backup Providers

The Municipality reserves the right to award contracts to one or multiple contractors. The Municipality may, at its discretion, utilize additional awarded contractors as backup providers to ensure adequate coverage, responsiveness, continuity of service, or operational needs.

The Municipality is not obligated to distribute work equally among awarded contractors and may assign work based on availability, expertise, performance, responsiveness, location, operational needs, or any other factor the Municipality determines is in its best interest.

18. RESERVATION OF RIGHTS

The Municipality reserves the right, in its sole discretion, to:

reject any or all proposals;

waive minor informalities or irregularities;

cancel, revise, or reissue this RFP;

request revised proposals;

request additional information;

make no award;

award in whole or in part;

negotiate final contract terms consistent with the solicitation and the selected proposal;

award to one proposer or multiple proposers;

utilize awarded contractors in a primary, secondary, backup, or rotating manner, as the

Municipality determines appropriate.

19. SPECIAL CONTRACT CONDITIONS

19.1 No Guarantee of Work

This contract is indefinite-quantity and on-call in nature. The Municipality makes no guarantee as to volume, frequency, or dollar value of work.

19.2 Non-Exclusive Contract

The Municipality reserves the right to obtain electrical services from other sources whenever it determines doing so is in its best interest, including but not limited to specialty work, capital projects, emergencies, workload demands, contractor unavailability, or other operational considerations.

19.3 Independent Contractor

The contractor shall be an independent contractor and not an employee, partner, joint venturer, or agent of the Municipality.

19.4 Subcontracting

No subcontracting of core electrical work shall be permitted without prior written approval of the Municipality. The contractor shall remain fully responsible for all work performed by any approved subcontractor.

19.5 Site Access and Conduct

The contractor and its personnel shall comply with municipal site access rules, identification procedures, conduct requirements, safety requirements, and reasonable scheduling restrictions applicable to municipal facilities.

19.6 Damage and Restoration

The contractor shall be responsible for damage caused by its operations and shall restore affected areas to a condition acceptable to the Municipality.

19.7 Audit / Review of Charges

The Municipality shall have the right to review records reasonably necessary to verify billing and contract compliance.

20. TERMINATION

20.1 Termination for Convenience

The Municipality may terminate the contract for convenience upon thirty (30) days’ written notice.

20.2 Termination for Cause

The Municipality may terminate the contract immediately or upon such notice as it deems appropriate in the event of material breach, repeated poor performance, repeated failure to meet response requirements, safety violations, fraud, loss of required insurance, loss of required license, or any other default under the contract.

20.3 Effect of Termination

Upon termination, the contractor shall cooperate in winding down work, submitting final invoices for authorized completed work, and providing documentation reasonably requested by the Municipality.

21. FORM OF AGREEMENT

A sample agreement is included as part of this RFP for proposer review. The selected proposer(s) will be required to enter into an agreement in substantially the same form, subject to approval by the Municipal Solicitor.

Submission of a proposal constitutes acknowledgment that the proposer has reviewed the sample agreement and is prepared to execute an agreement substantially consistent with it if selected for award.

22. GENERAL TERMS

22.1 Governing Law

Any contract resulting from this RFP shall be governed by the laws of the Commonwealth of Pennsylvania.

22.2 Venue

Venue for any dispute shall lie in the Court of Common Pleas of Montgomery County, Pennsylvania, unless otherwise required by law.

22.3 Assignment

The contractor shall not assign the contract without the Municipality’s prior written consent.

22.4 Contract Documents

The executed agreement, this RFP, all addenda, the selected proposal, pricing schedule, attachments, and incorporated exhibits shall constitute the contract documents.

22.5 Interpretation

In the event of ambiguity or inconsistency, the Municipality reserves the right to interpret the solicitation and contract documents in a manner consistent with the Municipality’s intent and applicable law, subject to solicitor review where appropriate.

23. INSTRUCTIONS TO PROPOSERS

1. All proposals must be submitted electronically through PennBid. Paper submissions will not be accepted.

2. Proposals must be complete and include all requested information.

3. Proposers are responsible for reviewing all addenda issued through PennBid.

4. The Municipality is not responsible for technical, upload, or transmission issues encountered by proposers.

5. Proposers are encouraged to allow sufficient time before the deadline to complete the submission process.

6. The Municipality may deem proposals nonresponsive if material requirements are omitted.

7. The Municipality may request correction of minor informalities but is not obligated to do so.

8. By submitting a proposal, the proposer certifies that the proposal is genuine, not collusive, and made in good faith.