09_-_Special_Conditions.pdf
PDF 109 KB Posted
- Solicitation number
- 2026-RFP-017
- Issued by
- Greenwood County, South Carolina
About this file
This is a Special Conditions document for Greenwood County, South Carolina, outlining contractual requirements for a patching, resurfacing, and line striping project on selected county roads during the 2025-2026 period. The project scope includes asphalt resurfacing and pavement line striping on multiple roads to be selected in order of priority as listed on the bid form, subject to funding constraints. The County reserves the right to limit total tonnage of resurfacing and linear feet of line striping to remain within the established funding level. All work shall comply with South Carolina Department of Transportation Standard Specifications unless modified by detailed specifications in the bid documents. Contractors must provide Bills of Lading documentation for all materials delivered to project sites, signed by the County inspector. Clarifications, omissions, or discrepancies must be submitted seven days prior to bid receipt. Bids may not be withdrawn within thirty days of the bid opening date.
Bid security of five percent of the total bid amount is required in the form of a bond or certified check payable to Greenwood County. The County may request references and experience records from the successful bidder prior to contract award. Contractors must demonstrate reasonable efforts to meet state guidelines for minority participation (MBE/WBE) and document all such participation or the efforts made to achieve the goals. The contractor is fully responsible for traffic control, signage, temporary hazard marking, and SCDOT compliance for work entering state rights-of-way. A County-placed jobsite inspector will direct paving operations with the requirement that compacted asphalt application shall not be less than 175 lbs/sy as averaged per road or road section. Comprehensive general liability insurance with limits of $1,000,000 per person/$1,000,000 per accident for bodily injury and $1,000,000 per accident/$1,000,000 aggregate for property damage is required, along with $1,000,000 fleet liability coverage and workers' compensation insurance at statutory limits. All insurance certificates must be submitted concurrent with signed contracts and bonds.
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Patching, Resurfacing and Line Striping on Selected Roads 2025-2026
Special Conditions - Page 1 of 2
SPECIAL CONDITIONS OF CONTRACT
1. All work, materials, inspection, and testing will be to South Carolina Department of Transportation
Standard Specifications, latest revisions except as modified by the detailed specifications included in the bid documents.
2. The Contractor shall furnish copies of Bills of Lading “tickets” to the Engineer for materials delivered to the site. Each ticket shall include the name of the road to which the material was applied, shall be signed by the designated County inspector or designated substitute, and one copy shall be held by the inspector for delivery to the Engineer. All work shall be paid for at the bid unit prices, excepting any items bid specifically as lump sum items. Any lump sum items will be paid at the lump sum bid price. Invoices submitted for payment should include the project name and the C-Fund number for the contract.
3. Any clarifications, including omissions or discrepancies, shall be submitted to the Engineer seven
(7) days prior to the receipt of bids. If answers or comments are required, the Engineer will send bulletins to all bidders stating the change or explanation. The Bidder will acknowledge receipt of the bulletin and so note this in his Bid.
4. The right to reject any or all Bids and waive any technicalities or informalities is reserved by the Owner.
5. Each Bid shall be accompanied by bid security in the form of a bond, certified check, or bank cashier’s check in the amount of five (5%) percent of the total bid. Bond or check should be made payable to Greenwood County.
6. The County may request references and experience records of the successful Bidder prior to the
Contract award.
7. The Contractor shall make all reasonable efforts to meet the current state guidelines for minority participation for subcontractors and/or suppliers and shall document the dollar amounts of the MBE/WBE participation. If the guidelines are not achievable, the contractor shall document the efforts made towards achieving the goals and submit to the owner.
8. No bid may be withdrawn within thirty (30) days of the bid opening date.
9. The Contractor shall complete the work as noted in the Bid Form and Agreement.
10. The County may limit the total tonnage of resurfacing and linear feet of line striping to be included in this contract in order to limit the total cost of this contract to the funding level established for this project by the Engineering Department. The roads to be paved and/or striped will be selected in order as listed on the bid form from top to bottom, unless modified by authorization of the Engineer.
11. The Contractor shall be fully responsible for traffic control, signage, and marking of temporary hazards incident to or resulting from the repaving operations specified herein. When work on county roads enters SCDOT rights-of-ways for intersections and turn-outs, the Contractor shall use temporary signage and flagmen as required by the SCDOT.
12. The County shall place a jobsite inspector with the paving crew, and this inspector shall direct the
Contractor to increase or decrease the amount of paving to be placed per square yard of road surface, with the limitation that the Contractor shall not apply less than 175 lbs/sy compacted asphalt to any area as averaged per road or section of road as deemed appropriate by the County Engineer.
Patching, Leveling, Resurfacing and Line Striping of Selected Roads 2025-2026
Special Conditions - Page 2 of 2
13. INSURANCE
This insurance to be on the comprehensive form, shall protect the Contractor, and shall be written to include Greenwood County against any/all claims arising from injuries to the public, or damage to property of others arising out of any act or omission of the Contractor, his agents, employees or subcontractors.
The Contractor and all Subcontractors shall carry Workman’s Compensation and Employer’s Liability Insurance with the statutory limits applying to employer’s liability ($100,000.00) covering all employees employed by him or Subcontractors while engaged under this Contract.
The Contractor shall carry comprehensive general liability insurance with limits of liability not less than:
Bodily Injury: $1,000,000.00 - Each Person $1,000,000.00 - Each Accident
Property Damage: $1,000,000.00 - Each Accident
$1,000,000.00 - Aggregate
The liability coverage under this policy shall contain no exclusion relative to blasting, explosive, collapse of buildings or damage to underground property. Liability limits under this policy shall be not less than the following:
Bodily Injury: $1,000,000.00 Each Person
$1,000,000.00 Each Accident
Property Damage: $1,000,000.00 Each Accident $1,000,000.00 Aggregate
The Contractor shall carry comprehensive fleet liability policy with limits of liability not less than:
Bodily Injury: $1,000,000.00 - Each Person $1,000,000.00 - Each Accident
Property Damage: $1,000,000.00 - Each Accident
Insurance shall be carried and maintained by the Contractor in the name of the Owner and General Contractor as their interest may appear.
The Contractor and Subcontractors shall submit certificates of insurance to Owner at the same time as signed contracts and bonds.
END OF SECTION
| 13. INSURANCE |
| END OF SECTION |
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