08- TOCR Letter of Indemnification_CORA Clause.pdf
PDF 228 KB Posted
- Solicitation number
- 2025-01
- Issued by
- Douglas County, Colorado
About this file
This document is a Letter of Indemnification for Withholding Confidential Information issued by the Town of Castle Rock, Colorado, related to the Colorado Open Records Act. The letter outlines the process for handling confidential information submitted in proposals in response to a Request for Proposal (RFP), specifically addressing how the town will manage potential requests to release information under the Open Records Law.
The document establishes that while proposals are subject to public records requests, the Town of Castle Rock will review submissions and consider protecting portions identified as containing trade secrets, privileged information, or confidential commercial, financial, geological, or geophysical data. The submitter agrees to indemnify the town for any attorney fees incurred in defending the withholding of such information, and acknowledges that if legally compelled, the town may disclose confidential information without liability.
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Text version
LETTER OF INDEMNIFICATION
FOR WITHHOLDING CONFIDENTIAL INFORMATION
Re: Request under the Colorado Open Records Act
Invitation to Bid Number: ________________________________________
Proposals submitted by consultants in response to the Town of Castle Rock’s Request for Proposal are subject to the Colorado Open Records Act. Should the Town receive a request for the release of any information in the Submitter’s proposal in accordance with the Open Records Law, the Town will review the Submitter’s proposal, giving consideration to the portions that the Submitter indicated contained trade secrets, privileged information, or confidential commercial, financial, geological, or geophysical data, and may release only that information which has not been identified as confidential and/or proprietary in your proposal pursuant to C.R.S. 24-72-201. If in the opinion of the Town’s legal counsel, the Town is nonetheless compelled to disclose any portion of such information to anyone or else stand liable for contempt or suffer censure or penalty, the Town may disclose such information without liability.
By having an authorized officer of the company sign below, Submitter agrees to the aforementioned waiver of liability and to indemnify the Town of Castle Rock for any and all attorney fees that the Town may incur in defending the withholding of such information.
Submitter (Vendor or Business Name)
By:__________________________________ Signature
Name (please print)
Title
Date
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