05- Exhibit 5 Bid Requirements Master.pdf

8/18/2025

EXHIBIT 5

Lost Canyon Ranch Open Space Road Maintenance and Parking Lots Construction

BID REQUIREMENTS

CONSTRUCTION SCHEDULE: All Bidders shall provide a base line schedule with a ghantt chart. The baseline schedule shall include but not be limited to the following milestones:

• Mobilization

• Commencement of Culvert Installation

• Completion of Culvert Installation

• Commencement of Roadway Grading

• Completion of Roadway Grading

• Commencement of Retaining Walls

• Completion of Retaining Walls

• Commencement of Roadbase Installation

• Completion of Roadbase Installation

• Commencement of Concrete Installation

• Completion of Concrete Installation

• Commencement of Alternate 1: Cattleman’s Trailhead Parking Lot

• Completion of Alternate 1: Cattleman’s Trailhead Parking Lot

• Commencement of Alternate 2: Willow Creek Trail

• Completion of Alternate 2: Willow Creek Trail

• Commencement of Seeding and Blanketing

• Completion of Seeding and Blanketing

• Closeout (Warranty, O&M, As-builts)

• Punchlist initial

• Punchlist completion

• Project Substantial Completion (Thursday, May 21, 2026)

• Project Final Construction Completion (Thursday, June 4, 2026)

Weekly: General contractor shall provide an electronic schedule to the assigned Project Manager via email on a weekly basis. This schedule shall be a four week look ahead which list the activities that will be occurring over the next four weeks correlating to the dates on which they will occur.

Base Line Schedule: During the bid a base line schedule shall be provided with a Gantt chart.

Furthermore, the schedule shall show the activities included but not limited to buyout, submittals, installation, inspections, punchlist and closeout. The critical path shall be shown, updated and provided in an electronic format to the assigned Town Project Manager via email on a monthly basis. Additionally, the schedule shall have the project name listed and the data date shown. Furthermore, the “float” of each activity shall be shown.

PROJECT MEETINGS:

OAC’s: Owner, Architect and Contractor meetings shall be held on a weekly basis at the jobsite. If it takes the General Contractor awhile to get their trailer on-site and mobilized or should the General Contractor choose not to have a trailer, an alternate location may be deemed necessary by the assigned Town Project Manager. At the end of each meeting, the project team shall walk the job site to review the progress. The General Contractor shall have the following personnel present at the meeting;

Superintendent, Project Manager and Project Engineer. The General Contractor shall include the following information in the printed meeting minutes: safety update, submittal log (identifying long lead items), RFI log, change order log, schedule, hot topics.

MATERIALS TESTING:

The materials testing contract will be held by The General Contractor. The General Contractor shall coordinate all inspections needed in order to complete the project. The General Contractor shall be responsible for scheduling their materials testing in a timely and orderly manner in order to maintain the schedule. Additionally, any and all certifications necessary shall be submitted formally to the structural engineer as well as materials tester. These certifications shall remain on-site for reference. All structures will need to be inspected regardless of what the submittal/shop drawings state.

Materials Testing Scope: The purpose of this Scope of Work (SOW) is to provide all materials testing & inspections for Lost Canyon Ranch Open Space Road Maintenance and Parking Lots Construction. This work shall be performed with an experienced technician who is certified and capable of performing the required construction material observations, testing and inspections as required per the Contract Documents.

a. The testing that is to be performed shall at minimum meet the Town of Castle Rock Public Works and Building Department requirements. This shall include but not be limited to the following:

a. Soils proctors

b. Rebar inspection

c. Compaction testing

d. Concrete strength testing

b. All field reports shall be emailed to the general contractor and The Town of Castle Rock as well as the following individuals:

Rich Havel (rhavel@crgov.com) Jeff Smullen (jsmullen@crgov.com) Matt Roth (mroth@crgov.com) Others to be added after bid.

If there is a failed inspection this shall be flagged and emailed immediately to the persons stated above.

c. It is preferred that only one technician within their area of expertise/certification rather than having multiple inspectors engaged in the project.

d. Inspector(s) shall have all the proper mix designs, shop drawings, and other pertinent information with them while on-site.

TOWN INSPECTIONS: The General Contractor shall be responsible for coordinating inspections with any and all entities involved. This includes but may not be limited to the following agencies: the local Town of Castle Rock Building Department, Castle Rock Water TESC, Town of Castle Rock Public Works and third party inspections as mentioned above.

mailto:rhavel@crgov.com mailto:jsmullen@crgov.com

DRAWINGS:

The General Contractor shall have a full-sized, printed set of the most current drawings that remain on-site at all times. It is recommended, that the General Contractor use an electronic system for tracking all the drawings, Specifications/Definitions of Bid Items, RFI’s, submittals, meeting minutes, photos and punchlist. Recommended electronic systems include PROCORE or Bluebeam. Additionally, they shall allow access for the assigned Project Manager from the Town and their associated consultants.

PERMITS:

The assigned Project Manager from The Town of Castle Rock shall be responsible for assisting in obtaining the following permits (as applicable); Building Permit, TESC Permit, Irrigation Permit, Construction (CON) Permit and Signage Permit. The General Contractor shall be responsible for obtaining all other permits including but not limited to Traffic Control Permit – this can take 7-10 days to approve if it is a Castle Rock controlled street. Stormwater Permits (State) other than what is listed above as well as CDPS Construction Activity Permit from the Colorado Department of Health and Environment (CDPHE), and implementation of the Stormwater Management Plan (SWMP) in accordance with the Contract Drawings and Specifications and the CDPHE regulations, installation, maintenance and removal of temporary BMPs

DEFERRED SUBMITTALS:

Shall there be any deferred submittals that are necessary to be submitted to the Building Department (structural, electrical, etc…) The assigned Town of Castle Rock Project Manager is willing to help with this process. All items that will be submitted to the Building Department will need to be stamped by a Colorado Licensed Engineer prior to submitting. Please allow up to three (4) weeks for Building Department approval.

REGISTRATION WITH THE TOWN:

In order to perform work within the Town of Castle Rock, the following trades must be registered with the Building Department: General Contractor, Electrical, Plumbing and Mechanical. Additionally, landscapers must be licensed with the Town of Castle Rock.

CLOSE OUT: At the time of Substantial Completion, the General Contractor shall provide the assigned Town of Castle Rock Project Manager with an electronic copy of the following information:

- Updated Construction Documents: these shall contain all the ASI’s incorporated into them and RFI’s posted at the appropriate areas.

- As-Built Drawings: accurate drawings depicting the underground utilities. This does not mean highlighting the CD’s and calling these as-builts. Actually knowing where underground conduit runs, where it is fed from and what it is feeding.

- As-Built Grading drawings

- All individual approved submittals shall be provided and titled in the following manner: division number and the title of what the file contains.

- All individual RFI’s shall be provided in numerical folders containing the actual RFI and the appropriate back up.

- Warranty information

- Any and all attic stock listed per the Specifications/Definitions of Bid Items

- O&M manuals

- Any required training