07- TOCR RFP Confidentiality Cover Page 1_CORA CLAUSE.pdf
PDF 390 KB Posted
- Solicitation number
- 2025-01
- Issued by
- Douglas County, Colorado
About this file
This document is an Invitations to Bid Confidentiality statement from the Town of Castle Rock, Colorado, pertaining to the Colorado Open Records Law (Section 24-72-201, et seq., C.R.S.). The document outlines the procedures and requirements for maintaining confidentiality of bid submissions. Bidders are instructed that while their submitted materials are subject to potential public disclosure, they may identify confidential information within their proposals.
The key stipulation is that if a bidder wishes to keep certain information confidential, they must sign and return a Letter of Indemnification, which agrees to protect the Town from any legal expenses associated with defending the withholding of such information. Should a bidder not sign this letter, all information in their proposal will be considered releasable. The Town will notify submitters of any open records requests and reserves the right to disclose information if compelled by legal counsel, without incurring liability.
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INVITATIONS TO BID CONFIDENTIALITY
Bids submitted to the Town for consideration shall be subject to the Colorado Open Records Law, Section 24- 72-201, et seq., C.R.S. Any confidential information in the Submitter's bid shall be identified as such. If any information is considered to be confidential, the Submitter shall agree to indemnify the Town for any and all attorney fees that the Town may incur in defending the withholding of such information by signing and returning the letter found in Section _____ of this Invitation to Bid. Should the Town receive a request for the release of any information in the contractor's bid in accordance with the Open Records Law, the Town will release only that information which has not been identified as confidential so long as the Letter of Indemnification has been signed and returned by the Submitter along with the proposal. Should the Submitter choose not to sign and return Letter of Indemnification, all information in the Submitter's proposal shall be considered releasable by the Town.
Submitter will be notified of any open records requests prior to the release of such information. If, in the opinion of Town's legal counsel, the Town is nonetheless compelled to disclose any portion of such information to anyone or else stand liable for contempt or suffer censure or penalty, the Town may disclose such information without liability.
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