06_Exhibit_3-Reference_Sheet.pdf

This is a Reference Sheet form (Exhibit 3) for evaluating vendor performance on a statewide contract opportunity for Interior and Exterior Cleaning Services administered by the Oklahoma Office of Management and Enterprise Services (OMES) Central Purchasing division on behalf of OMES-Capital Assets Management (CAM) and the Office of Facilities Management (OFM). The contract solicitation seeks responses from potential suppliers to provide interior and exterior cleaning services for building envelopes, specifically including all windows, doors, skylights, and facade elements. The reference sheet is designed to collect information from previous clients who have engaged vendors for similar cleaning projects, capturing details such as project description, project date, project budget, and current project status.

The Reference Sheet serves as a structured evaluation tool containing ten assessment questions to be completed by client references. These questions address key vendor performance criteria including achievement of project objectives, project timeline adherence, results visibility, schedule compliance, success measurement, needs understanding, conflict resolution capabilities, response time to inquiries, whether the vendor exceeded expectations, and likelihood of rehiring the vendor. Respondents are required to provide company name, contact name, contact email, and contact phone number. This reference verification process supports the procurement evaluation by validating vendor qualifications and past performance on comparable cleaning service contracts that may be designated for statewide use under Oklahoma Statutes 74 O.S. 85.5(G)(3).