04_SOW_-_Exhibit_1_updated_5.21.26.pdf

EV00000915 Interior and Exterior cleaning Services

Scope of Work – Exhibit 1

Mandatory Requirements

The following items are required for a bid to be considered responsive. Bidders must clearly describe how they will meet each requirement and provide all supporting documentation listed below.

Demonstration of Qualifications and Experience

Bidder shall clearly state how they intend to fulfill each requirement outlined in the Scope of Work, including relevant experience, training, and certifications that demonstrate their ability to perform the tasks.

Bidder shall submit evidence of past project examples involving work on historic buildings. Documentation must include:

• Description of the methods used

• Demonstration of successful results

Safety and Compliance Documentation

Bidder shall submit safety training logs and site‑specific safety plans that demonstrate their ability to protect tenants, workers, and worksites.

Bidder shall provide proof of OSHA/PEOSH compliance, including:

• Current equipment lists

• Equipment maintenance logs

Technical Expertise and Materials Handling

Bidder shall submit documentation showing experience with various cleaning agents and approved chemicals, including adherence to manufacturer instructions and preservation guidelines.

Optional Supporting Documentation

The following item is not mandatory but may strengthen the bidder’s proposal:

Staffing Levels: Bidders may submit staffing plans, labor capacity details, and scheduling capabilities to demonstrate their ability to provide continuous coverage.

Cleaning Performance Standards

• Surface Quality: All interior and exterior glass shall be cleaned to a streak-free finish, devoid of smears, film, or visible soap residue.

• Debris Removal: Contractors must scrape and remove accumulated dirt, paint specks, and other foreign debris from glass surfaces.

• Frames & Sills: Window frames must be cleared of dirt, insects, nests, and debris.

Windowsills shall be washed clean and wiped dry of all drippings.

• Quality Assurance: All work must meet the final inspection and satisfaction of the designated OFM Building Representative.

Historical Preservation & Specialized Maintenance

• Masonry & Abrasive Cleaning: This contract includes power washing limestone and windows. Contractors must utilize specific chemical and pressure management techniques to avoid damaging historical or sensitive masonry.

• Historical Compliance: All personnel and methods must meet the specific requirements for working on designated Historical Buildings.

Logistics & Safety

• Heavy Equipment: Operation of machinery, including aerial boom lifts or scaffolding, must be managed to minimize site impact.

• Variable Access & Rigging: Each cleaning cycle may involve different rigging configurations (e.g., roof anchors, bosun's chairs, or suspended platforms).

• Liability: Contractors are responsible for property damage (e.g., broken concrete) and must maintain specialized high-altitude insurance.

Materials and Services

• Equipment: The Contractor shall furnish all equipment, tools, and supplies necessary to perform services at no additional cost to OFM.

• Safety Compliance: All equipment must be safety-checked by the Contractor’s on-site supervisor prior to use to ensure compliance with OSHA (Occupational Safety and Health Administration) and PEOSH regulations.

Site Authority: OFM reserves the right to remove any equipment deemed unsafe or non-compliant and may halt unsafe practices. Such actions do not relieve the Contractor of their contractual obligations or deadlines.

Tenant Protection: Services shall be performed with minimal disruption to building occupants.

• Worksite Safety: Contractors shall secure work areas with cones and signage, especially when working over entrances or walkways. Signs must clearly state "Men Working Overhead."

• Site Maintenance: The Contractor shall keep adjacent areas free of rubbish and remove all waste, surplus materials, and debris from State property daily.

• Cleaning Agents: Only clean water and non-injurious cleaning agents (non-damaging to paint, varnish, or building surfaces) shall be used. All Cleaning solutions must be approved by Building Administration before use.

• Interior Care: If furniture or items are moved, they must be returned to their original locations. Workers shall use stepladders for interior work; standing on furniture or HVAC units is strictly prohibited.

• Occupant Responsibility: Building occupants are responsible for removing personal items (plants, books, paperwork) from windowsills prior to service.

• The Contractor shall provide sufficient qualified personnel and a dedicated on-site supervisor to coordinate and inspect work daily.

• Scheduling: All work shall occur during normal business hours (8:00 a.m. to 5:00 p.m., Monday–Friday) unless otherwise authorized. Contractors must sign in/out daily with the Building Manager.

• Upon arrival at building, Contractor shall notify Building Manager and, at an area designated by OFM, sign in before work is to start and sign out when work is completed daily. When leaving the site, the Contractor shall report to OFM.

• Interior/Exterior Cleaning: All-inclusive pricing for basic cleaning (twice annually) per Exhibit “2”.

• Partition Cleaning: Billed at the contracted hourly rate, including the State Capitol Building.

• Equipment Rental: Specialized equipment for on-call services shall be billed at the Contractor’s invoice rate plus no more than 10%. A copy of the rental receipt must be attached to the invoice for audit.

• Cost Inclusion: Hourly rates must include all overhead, profit, mileage, and tools.

Travel Expense. All pricing shall cover travel time, labor, and necessary expenses.