02-25-2025_Journal_ADA.pdf

CITY CLERK’S JOURNAL 02-25-2025 1

JOURNAL

City of Cocoa

Regular Meeting of The City Council

February 25, 2025

I. Opening Matters

• Mayor Blake called the meeting to order at 6:02 p.m.

II. Approval of Agenda and Minutes:

1. Agenda: Regular Meeting of February 25, 2025. (2025-117).

The Agenda for the Regular meeting of February 25, 2025 was approved as written.

2. Minutes: (a) Special Meeting of December 23, 2024. (2025-118).

• The Minutes for the meeting of December 23, 2024 were approved as written.

(b) Regular Meeting of January 14, 2025. (2025-160).

• The Minutes for the meeting of January 14, 2025 were approved as written.

III. Awards and Presentations:

1. Proclamation: Proclaiming Saturday, April 5th, 2025 as an Arbor Day Event.

(2025-141). (Mayor Blake)

IV. Delegations:

• No formal actions were taken under Delegations. Speakers were:

Theresa Clifton, Brevard Humane Society; Ted Fore, County resident; and Chris McPherson, Endeavor Elementary.

V. Consent Agenda:

(A) General Consent Items:

CITY CLERK’S JOURNAL 02-25-2025 2

1. Approve Cooperative Purchasing Agreement with Cintas Inc. for Uniform Rentals and other Workplace Solutions based off the Omnia Partners/University of

Nebraska Contract # 001299. (2025-134). (Finance Director)

• Approved. Agreement to be executed and distributed as necessary.

2. Requesting a road closure date change and a road closure request outside of the

CBD. (2025-136). (Comm. & Economic Development Director)

• Approved.

3. Accept Amendment Number 1 to Grant Agreement No.24PLN48 between the

Florida Department of Environmental Protection (FDEP) and the City of Cocoa related to the additional services provided for the Vulnerability Assessment grant.

Authorize the City Manager to execute the agreement. Approve a Budget

Resolution to Amend the FY25 Budget, BAF # 25-041-A, in the amount of $11,300 for the additional funding related to the additional services provided by the consultant. (2025-137). (Community Services Director)

• Approved. Agreement, Resolution and BAF to be executed and distributed as necessary.

4. To Approve a Sole Source Purchase of a Vapex™ Radical Odor Control System for the Jerry Sellers Water Reclamation Facility from Vapex Environmental

Technologies of Cocoa, Florida, in the amount of $155,000. Approve a Resolution to Waive Competitive Bidding, a Resolution for Project Contingency, and authorize the City Manager to sign any agreements, purchase orders, and change orders up to the authorized amount. (2025-140). (Utilities Director)

• Approved. Resolutions to be executed and distributed as

5. Authorize City Manager to issue purchase orders for six new vehicles utilizing available Cooperative Purchasing Agreements in accordance with the City’s purchasing policy. Approve BAF# 25-040-T, shoring up the project budgets.

(2025-151). (Public Works Director)

CITY CLERK’S JOURNAL 02-25-2025 3

6. Consideration of Financial Request from Cocoa High School. (2025-170).

(Administrative Services Director)

7. Announcement of Travel for Mayor Blake and City Manager Stockton Whitten to

Washington D.C. from March 5th - March 7th, 2025. (2025-172). (City Manager)

• Approved. Travel to be handled by the City Clerk’s Office.

8. Approve a Resolution Amending the FY25 Budget, BAF#25-039-A, in the amount of $200,000 from Assigned Fund Balance for Economic Incentives for the following projects: NEPA Environmental Analysis for the FSP Grant for the Brightline Station, Design for the Brightline Station, and conservation credits needed for the surrounding land. (2025-175). (Comm. & Economic Development Director)

• Approved. Resolution and BAF to be executed and distributed as

9. To Approve the Final Ranking of the Firms for RFQ Q-25-03-COC, Engineering

Services for the Pineda Causeway Phase 2 Water Main Design Project; To

Authorize the City Manager and City Attorney to Negotiate and Execute a Multi-

Year Contract with the Top-Ranked Firm, and with the Second-Ranked Firm if

Negotiations with the Top-Ranked Firm are Unsuccessful, in an Amount Not to

Exceed $1,335,000 for Design Services. (2025-126). (Utilities Director)

• Approved. Agreement, Resolution and BAF to be executed and distributed as necessary.

VI. Public Hearings:

1. Cirrus Final Plat. (2025-127). (Planner)

VII. Council Business:

1. Travel Authorization for IEMO Conference Attendance. (2025-171).

• Approved. Travel to be handled by City Clerk’s office.

Brian Dale Highlight

CITY CLERK’S JOURNAL 02-25-2025 4

VIII. City Business:

1. To Provide Direction to Staff for Funding and New Policies, if Necessary, for the

Indian River Drive Septic to Sewer Conversion. (2025-176). (City Manager)

• Council direction to move forward and put the J&K Project out to bid with the following conditions:

o Mandate all 88 homes to hook up o Utilize all available grant money o Any cost overruns will be paid by the 88 homeowners through a combination of a one-time hookup fee and a special assessment to pay down the debt o Use all State and local remedies to enforce mandatory hookups

IX. Informational Agenda:

1. Approved change orders to construction contracts that the City Council has authorized the City Manager, by resolution, to approve in excess of the City Manager’s spending authority. (2025-157). (Finance Director)

2. Data showing the relation between the estimated and actual income and expenses to date. (2025-158). (Finance Director)

3. FY 2025 January Budget Adjustment Report. (2025-159). (Finance Director)

4. Informational Only - The City of Cocoa's Open Board Vacancies. (2025-162).

5. Bi-Weekly Report for February 6 - February 20, 2025. (2025-169). (City Manager)

X. Reports:

XI. Adjournment:

• The Regular meeting of February 25, 2025 adjourned at 8:14 pm.