017823 Operation and Maintenance Data R2.pdf

PPPL Operation and Maintenance Data Requirements August 2023

OPERATION AND MAINTENANCE DATA 017823 - 1

SECTION 017823 - OPERATION AND MAINTENANCE DATA

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. General:

1. The following applies to this section:

a. PPPL General Provisions for Non-Commercial Subcontracts, Part G - Provisions & Conditions for Fixed Price Construction Subcontracts

b. The Subcontract Drawings and Specifications.

c. Related requirements in other Subcontract Documents listed in the

Agreement.

2. Review these documents for coordination with additional requirements and information that apply to work under this Section.

1.2 SUMMARY

A. Section includes:

1. Format and content of manuals

2. Instruction of PPPL’s personnel

3. Schedule of submittals

1.3 RELATED SECTIONS

A. SECTION 013300 –SUBMITTALS

B. SECTION 017700 – CLOSEOUT PROCEDURES

C. SECTION 017836 – WARRANTIES

D. SECTION 017900 – DEMONSTRATION AND TRAINING

E. SECTION 019113 – GENERAL COMMISSIONING REQUIREMENTS

F. Individual specifications sections for specific requirements for operation and maintenance data

1.4 GENERAL REQUIREMENTS

A. Compile operating and maintenance data in the form of manuals appropriate for care and maintenance of products provided under the subcontract and specific information requested in various technical sections of these specifications.

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1.5 FORMAT

A. Prepare data in the form of an instructional manual.

B. Binders: Commercial quality, 8-1/2 x 11 inches, three side-ring type "D" binders with durable plastic covers. When multiple binders are used, correlate data into related consistent groupings.

C. Cover: Identify each binder with typed or printed title OPERATION AND MAINTENANCE MANUALS. Identify title of project, identify building, structure, equipment, system, and identify subject matter of contents.

D. Dividers: Provide tabbed dividers for each separate product and system with typed description of product and major component parts of equipment.

E. Text: Manufacturer's printed data or typewritten data on 20-pound bond paper.

F. Drawings: Provide with reinforced punched binder tab. Bind in with text; fold larger drawings to the size of text pages.

G. Content: Prepare a table of contents for each volume with each equipment or system identified in three parts as follows:

1. Part 1: Directory, listing names, addresses, and telephone numbers of, Subcontractor, lower-tier subcontractors, and major equipment suppliers.

2. Part 2: Operation and maintenance instructions arranged by equipment and or system and subdivided by specification section. For each category, identify names, addresses, and telephone numbers of subcontractors and suppliers.

Identify the following:

a. Significant design criteria

b. Equipment list and description

c. Parts list for each component, including recommended spare parts

d. Operating instructions

e. Maintenance instructions for equipment and systems

f. Maintenance instructions for special finishes including recommended cleaning methods and materials and special precautions identifying detrimental agents

3. Part 3: Project documents and certificates including the following:

a. Shop drawings and product data

b. Certificates

c. Photocopies of warranties

H. Electronic copy shall be in PDF format with bookmarks and searchable text.

1.6 CONTENT OF EACH VOLUME

A. Table of Contents: Provide title of project; names, addresses, and telephone numbers of Project Engineer and Subcontractor with name of responsible parties;

schedule of products and systems indexed to content of the volume and indexed by reference to the subcontract documents.

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B. For Each Product or System: List names, addresses, and telephone numbers of lower-tier subcontractors and suppliers including local source of supplies and replacement parts.

C. Product Data: Mark each sheet to clearly identify specific products and component parts and data applicable to installation. Delete inapplicable information.

D. Drawings: Supplement product data to illustrate relations of component parts of equipment and systems to show control and flow diagrams. Coordinate drawings with information in the project as-built documents.

E. Typed Text: As required to supplement product data. Provide logical sequence of instructions for each procedure incorporating manufacturer’s instructions.

F. Warranties: As specified in SECTION 017836 WARRANTIES.

1.7 MANUAL FOR MATERIALS AND FINISHES

A. Building Products, Applied Materials, and Finishes: Include manufacturer and (name, address, phone number) product data, with catalog number, size, composition, and color and texture designations. Provide information for reordering custom manufactured products.

B. Instructions for Care and Maintenance: Include manufacturer's recommendations for cleaning agents and methods, precautions against detrimental agents and methods, and recommended schedule for cleaning and maintenance.

C. Moisture Protection and Weather Exposed Products: Include product data listing applicable reference standards, chemical composition, and details of installation.

Provide recommendations for inspections, maintenance, and repair.

D. Additional Requirements: As specified in individual product specification sections.

1.8 MANUAL FOR EQUIPMENT AND SYSTEMS

A. Each Item of Equipment and Each System: Include description of unit or system and component parts. Identify function, normal operating characteristics, and limiting conditions. Include performance curves with engineering data, tests, and complete nomenclature and model number of replaceable parts. Performance data shall be provided in sufficient detail to provide a clear indication of energy usage (i.e., power demand and consumption, and fuel consumption.

B. Panel board Circuit Directories: Provide electrical service characteristics, controls, and communications; typed.

C. Include color coded wiring diagrams as installed.

D. Operating Procedures: Include start-up, break-in, and routine normal operating instructions and sequences. Include regulation, control, stopping, shut-down, and emergency instructions. Include summer, winter, and any special operating

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instructions.

E. Maintenance Requirements: Include routine procedures and guide for preventative maintenance and troubleshooting; disassembly, repair, and reassembly instructions;

and alignment, adjusting, balancing, and checking instructions.

F. Provide servicing and lubrication schedule and list of lubricants required.

G. Include manufacturer's printed operation and maintenance instructions.

H. Provide original manufacturer's parts list, illustrations, assembly drawings, and diagrams required for maintenance.

I. Provide list of original manufacturer's spare parts, current prices, and recommended quantities to be maintained in storage.

J. Additional Requirements: As specified in individual product specification sections.

K. Provide a listing in table of contents for design data, with tabbed dividers and space for insertion of data.

1.9 INSTRUCTION OF PPPL PERSONNEL

A. Refer to Section 017900 for detailed requirements for Training.

B. Before final inspection, instruct PPPL’s designated personnel in operation, adjustment, and maintenance of products, equipment, and systems at agreed upon times. Length of instructions shall be based upon times indicated in the individual specification sections.

C. Use operation and maintenance manuals as basis for instruction. Review contents of manual with personnel in detail to explain all aspects of operation and maintenance.

D. Prepare and insert additional data in the operation and maintenance manual when need for such data becomes apparent during instruction.

1.10 SUBMITTAL SCHEDULE

A. Prepare and insert additional data, including visual recording of instruction, in operation and maintenance manual when need for such data becomes apparent during instruction.

B. For equipment, or component parts of equipment put into service during construction and operated by PPPL, submit documents within ten days after acceptance of referenced equipment.

C. Submit one electronic copy of completed volumes of the manuals 14 calendar days prior to final inspection. One copy will be reviewed and returned after final inspection with PPPL (and/or AE) comments. Revise content of all document sets as required prior to final submission.

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D. Submit three sets of revised final volumes and one electronic copy in final form within 10 days after receipt of PPPL (and/or AE) comments.

PART 2 PRODUCTS – Not Used

PART 3 EXECUTION – Not Used

END OF SECTION 017823