013300 Submittals R2.pdf

PPPL Submittals August 2023

SUBMITTALS 013300 - 1

SECTION 013300 – SUBMITTALS

PART 1 GENERAL

1.1 PURPOSE

A. This section specifics general methods and requirements of project work related submittals. Additionally detailed submittal requirements may be found in the bid design and/or technical specification sections.

1.2 REFERENCES

A. The publications listed below form a part of this subcontract to the extent referenced.

1. PPPL General Provisions for Non-Commercial Subcontracts

Part G - Provisions & Conditions for Fixed Price Construction Subcontracts

2. 010010 General Requirements

3. 013100 Environment, Safety, and Health Requirements

1.3 SHOP DRAWINGS, MATERIAL SAMPLES, AND MOCKUPS

A. Subcontractor shall provide submittals for all materials and assemblies used on the project which are normally required in the construction industry.

B. The Subcontractor shall submit a submittal log prior to the start of construction. This log shall include all submittals required for construction of the project and show anticipated submission dates that allow sufficient time for review and approval.

The subcontractor will re-submit this log if any changes are necessary during construction.

C. The Subcontractor shall supply three (3) copies of all operation and maintenance manuals and an electronic PDF version for equipment furnished by the Subcontractor or their lower-tier subcontractor prior to final acceptance of the project by PPPL.

D. The Subcontractor shall complete the "Submittal for Review Transmittal" (or similar using Construction Management Software) form for each submittal, reference Attachment A.

E. Shop drawings of all trades shall be submitted by the Subcontractor, who shall indicate by signed stamp on the drawings, that he has checked the shop drawings and that the work shown is in accordance with the Subcontract requirements and that it has been checked for dimension and relationship with the work of all trades. These drawings shall be submitted not later than the approved schedule for shop drawing transmittal, shall contain all required detailed information, and shall be submitted in logical order to facilitate proper review.

F. Shop drawings which relate to a complete assembly, structure or system with various parts shall not be submitted until all drawings required to completely detail that assembly, structure or system are complete, so that they may be checked in relation to each other.

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G. Mockups: Before installing portions of the Work requiring mockups, build mockups for each form of construction and finish required to comply with the following requirements, using materials indicated for the completed Work:

1. Scope and sizes of mock-ups are shown on the Subcontract Drawings and Technical Specifications;

2. Construct mockups in location and orientation at Project site approved by

PPPL;

3. Mockups shall be complete in all respects and shall represent the final completed assembly as required by the Work. This includes structural framework assemblies as required to support and display the mockups;

4. Do not release materials for fabrication for the remainder of the Work until mockups are approved;

5. The subcontractor shall be responsible for revisions to the mockup as directed by the AE or PPPL;

6. Mockups shall remain in place until during construction in an undisturbed condition as a standard for judging the completed work;

7. Demolish and remove mockups and restore areas as directed by PPPL.

1.4 AS-BUILT DRAWINGS

A. As specified in PPPL General Provisions and Special Terms and Conditions for Construction Subcontracts, the Subcontractor shall furnish As-Built drawings as outlined below.

B. The Subcontractor shall maintain a set of prints of the Subcontract drawings in the construction office at the job site. An electronic set of prints may be utilized with PPPL approval. A daily record, in red, shall be kept on these prints of the work installed with all modifications or changes thereon. This set of prints shall be available to PPPL for inspection at all times and print copies provided upon request to PPPL within 24 hours of the request being made. PPPL (and/or the CM) and the Subcontractor's superintendent shall review the as-built drawings, and the scheduling of a progress payment update will be contingent on whether the as-built mark-up set is current and accurate.

C. Upon completion of all work, the Subcontractor shall transmit the above set of marked-up prints to PPPL (or the AE). Prior to submittal, the Subcontractor shall sign them to indicate that the work was installed as shown thereon.

1.5 PHOTOGRAPHIC DOCUMENTATION

A. Submittals

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1. Identification: Label each print with the following:

a. Name of Project;

b. Name of Subcontractor;

c. Date photograph was taken;

d. Description of vantage point, indicating location, direction (by compass point) and elevation or story of construction

2. Digital Copies: Submit a complete set of electronic digital files monthly.

Identify date photographs were taken.

3. Digital Images: Provide images in JPG format, color, minimum 2 Mb file size, produced by a digital camera with minimum sensor size of 8 megapixels, and at an image resolution of not less than 1600 by 1200 pixels and 400 dpi, in unaltered original files, with same aspect ratio as the sensor, uncropped, date- and time- stamped.

B. General: Take photographs using the maximum range of depth of field, and that are in focus, to clearly show the Work. Photographs with blurry or out-of-focus areas will not be accepted.

1. Provide a key plan with each set of construction photographs that identifies each photographic location

C. Digital Images: Submit digital images exactly as originally recorded in the digital camera, without alteration, manipulation, editing, or modifications using image-editing software.

1. Date and Time: Include date and time in file name for each image.

2. Field Office Images: Maintain one set of images accessible in the field office at Project site, available at all times for reference. Identify images in the same manner as those submitted to the Program Manager.

D. Preconstruction Photographs: Before commencement of excavation, demolition or starting construction, take photographs of Project site and surrounding properties, including existing items to remain during construction, from different vantage points, as directed by the PTR

1. Flag construction limits before taking construction photographs.

2. Take sufficient number of photographs, but not less than 20, to show existing conditions adjacent to property before starting the Work.

3. Take sufficient number of photographs, but not less than 20, of existing buildings either on or adjoining property to accurately record physical conditions at start of construction.

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4. Take additional photographs as required to record settlement or cracking of adjacent structures, pavements, and improvements.

5. The Subcontractor is responsible for photographically documenting all conditions of the project site(s) prior to construction. Any claim made by PPPL or other parties that damage was caused as a result of construction or the Subcontractor’s activities will be assumed to be valid unless there is photographic documentation that the condition existed prior to construction.

E. Periodic Construction Photographs: Take a sufficient number of photographs, but not less than 20, weekly, with timing each month adjusted to coincide with the cutoff date associated with each Application for Payment. Select vantage points to show status of construction and progress since last photographs were taken. In addition to the weekly periodic construction photographs, photographs should be taken at the following events:

1. Commencement of the Work.

2. Discovery of any unforeseen conditions or obstructions, such as utilities, boulders, debris, differing soil conditions, water, etc.

3. Completion of excavation.

4. Completion of subgrade construction.

5. Completion of placement of base courses.

6. Completion of forming.

7. Completion of reinforcement placement.

8. Completion of placement of asphalt paving or concrete.

9. Above-grade structural framing

10. Exterior building enclosure.

11. Prior to enclosing or sealing any element of work from view.

12. Interior Work, through date of Substantial Completion

F. Final Completion Construction Photographs: Take a sufficient number of photographs, but not less than 20, after date of Substantial Completion for submission as Project Record Documents. PTR will inform photographer of desired vantage points.

1.6 PPPL’S ROLES

A. PPPL shall be the final judge of the acceptability of any and all drawings. Final acceptance of the work is contingent on the receipt and PPPL’s approval of the complete set of As-Built prints.

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B. The Following distribution of drawing and technical specifications will be made by PPPL to the Subcontractor:

1. After the award of the Subcontract and prior to Notice to Proceed, PPPL will make available one electronic set of conformed Drawings and Technical Specifications;

2. For any change as defined under PPPL General Provisions and Special Terms and Conditions for Construction Subcontracts, PPPL will make available one electronic set of revised Drawings and/or Technical Specifications;

3. Hard copies of either the conformed bid documents or any revised documents issued under the "Changes" provision shall be the responsibility of the Subcontractor.

1.7 USING THE SUBMITTAL FOR REVIEW FORM

A. Submittals shall be submitted to PPPL (or the AE).

1.8 SUBMITTAL PROCESS

A. PPPL (or the AE) will review the submittals and return one copy of all submittals within 10 (ten) working days with one of the following actions:

1. “No Exceptions Taken” response on the Subcontractor’s submittal or on the Submittal for Review Transmittal form indicates the Subcontractor may proceed with procurement, fabrication, manufacture, and installation of the material and/or product without any comments to address

2. “Make Corrections Noted” response on the Subcontractor’s or on the “Submittal for Review Transmittal” form indicates the Subcontractor may proceed with procurement, fabrication, manufacture, and installation of the material and/or product assuming the noted items on the submittal are incorporated into the final design and/or product;

3. “Revise & Resubmit” on the Subcontractor’s submittal or on the Submittal for Review Transmittal form indicates the Subcontractor may not proceed with procurement, fabrication, and manufacture of the material and/or product. The Subcontractor will revise the submittal and resubmit to PPPL (or the AE) for approval and will not be able to erect and/or install any material until he has received either the “No Exceptions Taken” or the “Make Corrections Noted” action by PPPL (or the AE);

4. With the “Rejected” response on the Subcontractor’s shop drawing submittal or on the “Submittal for Review Transmittal” form, the reasons for the disapproval will be stated on the submittal. The Subcontractor will revise the submittal to conform to the drawings and specifications and resubmit them to PPPL (or the AE) for approval. No procurement, fabrication, manufacture, or installation shall be performed by the Subcontractor until one of the above actions listed above is received;

5. “For Record Only” response on the Subcontractor’s shop drawing submittal or on the “Submittal for Review Transmittal” form acknowledges

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receipt of such items as test results, professional engineering calculations, welding certificates and inspection reports.

1.9 MATERIAL SUBSTITUTIONS

A. Products or materials which are equal to, or the equivalent of, those specified will be considered for approval by PPPL (or the AE). The submittal procedure will be the same as above, with the following additional conditions: In addition to the required information for the substitute material, the submittal shall contain the same information pertaining to a product named in the specification for purposes of comparison.

1. The submittal shall explain fully the differences, if any, between the proposed product and those named in the specification.

2. Any change to the drawings or specifications for related work required for proper installation of the proposed substitute product shall be indicated in the submittal.

B. If the proposed substitute product requires alterations of any kind to equipment the building or necessitates any engineering design changes for its proper installation, such alterations and engineering design changes shall be accomplished at no cost to PPPL.

PART 2 PRODUCTS – Not Used

PART 3 EXECUTION – Not Used

END OF SECTION 013300

ATTACHMENT A

Submittal for Review Transmittal

TO: Princeton Plasma Physics Laboratory Submittal No.:<XX-XX-XXX-XXX> P.O. Box 451 Princeton, NJ 08542

FROM: <Subcontractor’s Name>

<Subcontractor’s Address> <Subcontractor’s City and State>

Date: Project No.: <XX-XX-XXX>

Attn:

Project Name:

Submittal Item No.

Specification Section or Drawing No.

(If Applicable)

Description

Comments: