013100 ESH Requirements R4.pdf

PPPL ESH Requirements August 2023

ENVIRONMENT, SAFETY & HEALTH REQUIREMENTS

013100 - 1

SECTION 013100 – ENVIRONMENT, SAFETY, AND HEALTH REQUIREMENTS

PART 1 GENERAL

1.1 LABORATORY’S ES&H POLICY

A. At Princeton Plasma Physics Laboratory (PPPL), safety and environmental protection are of the highest importance. The Laboratory’s policy is to protect the environment and the safety and health of all persons, may they be laboratory personnel, subcontractor personnel, scientific visitors, or visiting members of the public, from accident or injury while they are present on the PPPL Site or other location managed by PPPL. Nothing shall have a higher priority.

1.2 SUMMARY

A. This section describes the requirements, responsibilities and expectations for the environment, safety, and health (ES&H) aspects of the project.

B. Safety, as used in this document, encompasses environment, safety, and health, including pollution prevention and waste minimization.

C. The Subcontractor shall provide all labor, materials, equipment, services, occupational exposure monitoring, and supervision required to maintain work sites that meet the ES&H requirements of all applicable federal, state, local and PPPL regulations. In addition, the Subcontractor shall protect the environment and the safety and health of its personnel, the personnel of its lower-tier subcontractors, lower-tier vendors, PPPL’s personnel, and the general public.

1.3 REFERENCES

A. The Subcontractor and lower-tier subcontractors shall comply with the following reference documents. The publications referenced herein, form a part of this Section and Subcontract documents.

1. PPPL ESHD 5008 http://bp-pub.pppl.gov/ESHD_MANUAL/sm.html

2. 10 CFR 851 Worker Safety and Health Program https://www.energy.gov/gc/10-cfr-851-worker-safety-and-health-program

3. 29 CFR 1910, Occupational Safety and Health Standards https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910TableofContents

4. 10 CFR 708, DOE Contractor Employee Protection Program

5. 29 CFR 1904, Record Keeping Guidelines for Occupational Injuries, and

Illnesses

6. 29 CFR 1926, Occupational Safety and Health Standards for

Construction

7. 40 CFR Protection of the Environment (USA EPA)

8. 49 CFR Transportation

9. DOE Order 442.1B, Department of Energy Employee Concerns Program

10. National Fire Protection Association (NFPA) codes and standards http://bp-pub.pppl.gov/ESHD_MANUAL/sm.html https://www.energy.gov/gc/10-cfr-851-worker-safety-and-health-program https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910TableofContents https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910TableofContents

013100 - 2

11. NFPA 70E, Standard for Electrical Safety in the Workplace (2015)

12. American Conference of Governmental Industrial Hygienists - ACGIH

(2016), “Threshold Limit Values for Chemical Substances and Physical Agents and Biological Exposure Indices”

13. American Society of Mechanical Engineers (ASME) Codes and Standards:

a. ASME B30 Series, Crane Safety

b. ASME B31 Standards of Pressure Piping

14. American National Standards Institute (ANSI) Standards:

a. ANSI A10, Construction Package

b. ANSI Z136.1 Safe Use of Ladders

15. PPPL Lab wide Procedures and Policies

a. http://bp-pppl.gov/procedures.html

b. http://bp-pppl.gov/policy.html

B. Subcontractor and its lower-tier subcontractors working on PPPL site are subject to United States of America - Department of Energy (DOE) civil penalties or subcontract fee reductions for noncompliance, in accordance with 10 CFR 851 “Worker Safety and Health Program” and 10 CFR 835 “Occupational Radiation Protection”. Subcontractor(s) shall also comply with 10 CFR 851 “Worker Safety and Health Program” which defines worker safety and health requirements for the Department of Energy contractors and their subcontractors. The Worker Safety and Health Program acknowledgment is part of the Construction ES&H Plan.

C. Subcontractor shall comply with 10 CFR 835 “Occupational Radiation Protection”.

This Regulation defines the requirements pertinent to work where potential exposure to ionizing radiation hazards occur. The protective measures to be taken where this hazard is present shall be communicated to the Subcontractor through the PPPL PTR. PPPL has an extensive level of expertise in management of ionizing radiation hazards that will be utilized to identify the work locations where such hazards are present and establish these protective measures.

D. The publications listed below form a part of this specification to the extent referenced.

1. PPPL General Provisions and Special Terms and Conditions for

Construction Subcontracts

2. 010010 General Requirements

1.4 DEFINITIONS

A. Competent Person: One who can identify existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to personnel, and who has authorization to take prompt corrective measures to eliminate the identified hazardous. Duties related to ES&H shall take precedence over other duties.

B. Construction: The combination of erection, installation, assembly, demolition, or fabrication activities involved to create a new facility or to alter, add to, rehabilitate, dismantle, or remove an existing facility. It also includes the http://bp-pppl.gov/procedures.html

013100 - 3 alteration and repair (including dredging, excavating, and painting) of buildings, structures, or other real property, as well as any construction, demolition, and excavation activities conducted as part of environmental restoration or remediation efforts.

C. Construction Environmental Safety & Health Plan (CESHP): An official, binding document prepared by the Subcontractor, bearing the signature of a responsible manager of the subcontracting company that defines the safety and health practices and responsibilities necessary to conduct operations on PPPL property in a safe manner.

D. Construction Manager: An individual or firm responsible to DOE or its subcontractor, PPPL, for the supervision and administration of a construction project to ensure the construction subcontractor’s compliance with construction project requirements.

E. Construction Management Office: An office consisting of a Construction (Project) Manager, PTR, Procurement Specialist, and ES&H Safety Coordinator. This office is responsible for supervising and administrating the construction project to ensure the construction subcontractor’s compliance with technical specifications and ES&H requirements.

F. Construction Worksite: The area within the limits necessary to perform the work described in this Subcontract. Reference Attachment 2 - Site Location Map for Site Access and Hauling, & Parking and Staging.

G. Design Coordinator: An PPPL person who is assigned to the project and works with the Construction (Project) Manager and PTR to assist in the technical coordination of the project.

H. ES&H Construction Safety Specialist (CSS): An PPPL person responsible for ES&H guidance, periodic construction site visits, support for the PPPL PTR, and provide oversight of the Subcontractor’s safety program. The ES&H CSS will review job hazard analysis and training documentation for on-going work activities. Any deficiencies noted shall be brought to the attention of the PPPL PTR for follow up with the Subcontractor. The ES&H CSS has authority to stop work activities for imminent danger, fatality, or major environmental release, but does not have authority to direct changes in the work scope of the project or the Subcontractor’s means and methods of construction.

I. Imminent Danger: A hazard which, if allowed to persist, is likely to cause an accident that will result in death, injury, property damage, or environmental impairment.

J. Integrated Safety Management (ISM): ISM is defined as a system for performing work safely and in an environmentally responsible manner. The term “integrated” is used to indicate that the Environment, Safety and Health (ES&H) management systems are normal and natural elements of accomplishing work. The intent is to integrate the management of ES&H with the management of the other primary elements of construction: quality, scope, cost, and schedule. PPPL subscribes to the philosophy of Integrated Safety Management (ISM) by following the program

013100 - 4 outlined in this section. The ISM core functions are implemented by robust daily work planning of construction activities. The ISM core functions include 1) define the scope of work, 2) identify and analyze the hazards, 3) develop and implement hazard controls, 4) perform work with controls, and 5) provide feedback for continuous improvement. PPPL also requires this of subcontractors and lower-tier subcontractors.

K. Princeton Technical Representative (PTR): An PPPL person responsible for ensuring the work being performed is in conformance to the subcontract technical requirements. The PPPL PTR is the primary point of contact with the Subcontractor.

L. Procurement Specialist: An PPPL person responsible for and specifically assigned to the project, who is responsible for negotiating and administering the subcontract terms and conditions. All modifications to the subcontract shall come from the Procurement Specialist or designee, in writing. The Procurement Specialist or designee is the sole entity that can modify the subcontract or initiate change orders.

M. Project Manager: A PPPL person responsible for managing, phasing, and ensuring the project is meeting key milestones.

N. Qualified Person: One who, by possession of a recognized degree, certification, or professional standing, or who by extensive knowledge, training, and experience, has successfully demonstrated his or her ability to solve or resolve problems relating to the subject matter, the work, or the project.

O. Subcontractor’s Safety Officer/Representative: The Subcontractor’s Safety Representative shall have completed the OSHA 30-hour construction safety course and have a minimum of 10 years of construction experience consistent with the type of activities included in the scope of work.

P. Subcontractor’s ES&H Program: Subcontractor’s (corporate) company policies and procedures to ensure operations comply with applicable safety and occupational health laws and regulations and protect the safety and health of personnel and members of the public.

Q. Stop-Work Order: A definitive statement made openly to another individual that an imminent danger situation exists and therefore, all related work must stop immediately.

R. Work Hours: All work should be completed during normal working hours of 7:00 AM to 3:30PM, Monday through Friday. Off hours shall be communicated and approved with PPPL prior to the start of work, and in accordance with “Notification Requirements Off-Normal Events and Issues” (Attachment 1). Noise restrictions may be placed on the subcontractor where off hour work is necessary.

013100 - 5

1.5 SUBMITTALS

A. Submittals with Subcontractor’s proposal:

1. Construction Environmental Safety and Health Plan, Part 1 that includes acknowledgement regarding Worker Safety 10 CFR 851;

2. Experience Modification Rating (EMR) Rates and Occupational Safety

Health Administration (OSHA) 300 log for last three years. Reference the PPPL Subcontractor Safety Information Questionnaire;

3. Subcontractor’s ES&H Program (if required by Article 1.9); and

4. Resume’ of the Subcontractor’s Safety Representative

B. ES&H Submittals Required Prior to Notice to Proceed but not limited to. Within ten

(10) business days after subcontract award, the Subcontractor shall submit the following to PPPL for acceptance. These items must be submitted and accepted by PPPL prior issuance of Notice-To-Proceed (NTP):

1. Job hazard analysis (if NTP is waived, a project job hazard analysis is still required prior to commencement of work);

C. Submittals after Notice to Proceed include, if applicable:

1. Initial and Annual Certification of Subcontractor provided Training

2. The completed Construction Environmental Safety & Health Plan

3. Individual Trade, Craft, or Task Specific job hazard analysis

4. Safety Data Sheets (SDS)

5. Tabulation of On-site Work Hours on a Weekly basis as part of Weekly

Progress Meetings

6. Incident Investigation Reports

7. Lift Plans

8. Welding Plans

9. Environmental, Erosion Control Reports; and

10. Excavation Plans, etc.

1.6 STOP WORK AUTHORITY

A. Any PPPL employee or Subcontract personnel has the authority to stop a work activity if there is imminent danger or major environmental release. If the hazard cannot be abated in a timely manner, the work activity shall be stopped through the use of a Stop Work Order by the PPPL PTR or the PPPL Procurement Specialist.

B. Work shall not be permitted to continue until the hazardous situation has been eliminated and PPPL has issued a Restart Work Order.

C. The Subcontractor is solely responsible for safe working methods, Subcontractor shall ensure that Subcontractor and their lower-tier subcontract personnel, PPPL and other personnel or visitors are not exposed to safety hazards inside their designated work sites.

D. If unsafe behavior is observed, any PPPL worker shall stop the task activity, inform the PTR and Subcontractor’s Field Superintendent, and refer the worker(s) to the PPPL approved Construction ES&H Plan (CESHP), Job Hazard Analysis (JHA), 013100 - 6 and/or 10 CFR 851 regulations, or the appropriate project documents (for example, the JHA) for the violation.

1.7 ENFORCEMENT

A. The US Department of Energy has the authority to exercise enforcement actions on any subcontractor who violates any requirement set forth in 10 CFR 851 and 10 CFR 835. The Subcontractor may be subject to civil penalties up to $80,000 for each such violation, in accordance with 10 CFR 851 and civil penalties up to $110,000 for each such violation, in accordance with 10 CFR 835.

B. If any violation is a continuous violation, each day of the violation shall constitute a separate violation for the purpose of computing the civil penalty.

1.8 CONSTRUCTION ES&H PLAN

A. In accordance with 10 CFR 851 the Subcontractor shall submit a written project Construction ES&H Plan encompassing all pertinent aspects of the Subcontractor’s ES&H Program and addressing how the requirements of this specification section will be implemented. The Construction ES&H Plan shall include site-specific information of the Subcontractor’s activities for this project.

B. The Construction ES&H (CESH) Plan shall be submitted with the Subcontractor proposal and reviewed by PPPL prior to the award of the subcontract.

C. The CESH Plan shall encompass the work of all lower-tier subcontractors involved in activities under this Subcontract, and it shall include the Subcontractor’s methods to enforce the elements of the Safety Program for all personnel on the construction worksite.

1. The Subcontractor’s CESH Plan shall include the following, at a minimum:

a. A statement of the subcontractor’s commitment to provide a safe and healthful construction worksite for all personnel including Subcontractor and their lower-tier subcontract and PPPL personnel;

b. A signature of a responsible manager of the subcontracting company;

c. Provide Name, title and qualifications of the designated Site Safety and Health Representative and designated alternates;

d. Documented evidence of Off-Site Training for the Site Environment, Safety and Health Representative;

e. Occupational Medicine Program, including identifying the qualified occupational medicine services provider;

f. Description of the inspections performed by the Subcontractor (frequency and format for documentation of inspections);

g. Procedures for coordinating safety and health with lower-tier subcontractors and with PPPL personnel on the construction worksite;

h. Procedures for communicating and coordinating safety and health requirements to non-English speaking subcontractor personnel;

013100 - 7

i. Preliminary assessment of hazards and a list of the activity hazard analyses that will be performed for the project;

j. Description of activity job hazard analysis process, including:

1) How workers are informed of hazards and protective actions; and

2) How workers will acknowledge being provided the information;

k. A disciplinary process for non-compliance with protective measures identified in the JHA;

l. What objective evidence (i.e., Industrial Hygiene (IH) exposure monitoring results) is to be used for establishing control measures, including exposure assessments to verify adequacy of control, if necessary, as dictated by the hazards expected to be encountered;

m. Identify safety and health training requirements and procedures including but not limited to:

1) New Worker Orientation shall occur prior to beginning work on the construction worksite; and

2) Each worker acknowledging work hazards;

n. Frequency of tool-box safety meetings;

o. Updates or changes on safety practices relevant to the construction worksite, discussions how corrective actions and lessons learned from incidents at the construction worksite and elsewhere will be incorporated into the project’s Safety Program.

D. The Subcontractor’s incident reporting and occupational medical program and the specifics for the construction worksite shall include:

1. Identification of the activities on the construction worksite that will require personnel to be under an occupational medical or exposure-monitoring program. PPPL can request the Subcontractor to submit documentation of compliance.

2. Discussion of how medical personnel will be made available for advice and consultation on matters of occupational health.

3. An emergency response plan that sets forth the procedures to be followed upon the occurrence of serious injuries, illnesses, fatalities, fires, structural failures, or other emergencies, including procedures for the administration of first aid and/or other necessary medical treatment including:

a. Identified provision for prompt medical treatment.

b. Process for reporting and investigating recordable injuries for possible cause and corrective action in accordance with 10 CFR 1904.

c. Specific designation of management persons responsible for reviewing injury and illness reports.

4. Procedures for recording and reporting safety incidents and maintaining safety and health records in accordance with Occupational Safety and Health Administration (OSHA) requirements and in accordance with Article 3.3.

013100 - 8

a. Procedures for the investigation of job-related incidents to determine possible cause and corrective action.

b. Specific designation of management persons responsible for review of injury and illness reports

1.9 SUBCONTRACTOR’S ENVIRONMENT, SAFETY, AND HEALTH PROGRAM

A. The Subcontractor shall have an effective Environment, Safety and Health (ES&H) program (corporate safety manual) incorporating the philosophy of Integrated Safety Management (ISM). It shall be submitted to the PPPL Procurement Specialist prior to Notice to Proceed.

B. On all subcontracts that require performance bonding, the Subcontractor shall have an ES&H Program that is commensurate with the complexity and nature of the work. This ES&H Program will describe the Subcontractor’s overall commitment to safety and measures that will be taken specific to this project work scope and site. The following describes the ES&H Program requirements.

1. The Subcontractor shall submit to PPPL one (1) printed copy and one (1) electronic copy in Adobe portable document format (PDF);

2. The ES&H Program will address the Subcontractor’s commitment to each of the following ISM principals. A brief explanation and key elements to be addressed follows each:

a. Line Management Responsibility for Safety: Line management shall be responsible and accountable for the protection of the personnel, the public, and the environment. Examples of expected items to support this statement are:

1) Statement of ES&H policy and goals;

2) Workforce accountability for strict compliance with subcontractor’s ES&H program;

3) Policy statement concerning substance abuse on the construction worksite;

4) Process for progressive discipline;

5) Means of holding lower-tier subcontractors accountable for compliance with ES&H requirements;

6) Evidence of worker participation;

7) Participation of management in safety meetings, inspection, and documentation;

8) Process for personnel to identify and help resolve ES&H issues quickly, including stop work authority; and

9) Management support without hint of retribution or harassment.

10) On-going status and compliance verification reporting to

PPPL.

b. Clear Roles and Responsibilities: The roles and responsibilities, and authority at all levels of the organization, including potential lower-tier subcontractors are clearly identified. Examples of expected items to support this statement are:

013100 - 9

1) ES&H and Quality Assurance Plan (QAP) responsibilities for principals, field superintendent, foremen, competent person, ES&H officer, and workforce are documented; and

2) Stop work authority.

c. Competence Commensurate with Responsibility: Personnel possess the experience, knowledge, skills, and abilities that are necessary to discharge their responsibilities. Examples of expected items to support this statement are:

1) Identification of required training and experience of field superintendent, foremen, competent person, ES&H personnel, and workforce;

2) Identification of process for documenting completion of training;

3) Process for assuring lower-tier subcontractors is adequately skilled to perform their work activities; and

4) Training for personnel and lower-tier personnel on Integrated Safety Management and job hazard analysis.

d. Balanced Priorities: Resources are effectively allocated to address safety, programmatic, and operational considerations.

Protecting the public, the workers, and the environment shall be a priority whenever activities are planned and performed. Examples of expected items to support this statement are:

1) Management commitment of resources to adequately implement their ES&H program;

2) Selection process for lower-tier subcontractors that include cost, quality, schedule adherence, and safety performance; and

3) Process for the Subcontractor to authorize start of work by lower-tier subcontractors.

e. Identification of Safety Standards and Requirements: Before work commences, the associated hazards are evaluated and an agreed upon set of safety standards and requirements are established which will provide adequate assurance that the public, the workers, and the environment are protected from adverse consequences. Examples of expected items to support this statement are:

1) Subcontractor ES&H Program Plan, by reference;

2) Subcontractor Quality Assurance Plan (QAP), by reference; and

3) Job hazard analysis process which includes defining scope of work, analysis of hazards, identification of hazard controls, requirement to perform work within these controls, and means to provide feedback and improvement.

013100 - 10

f. Hazard Controls Tailored to Work Being Performed:

Administrative and engineering controls, tailored to the work being performed, are present to prevent and mitigate hazards.

Examples of expected items to support this statement are:

1) Job hazard analysis process;

2) Subcontractor ES&H Program Plan, by reference;

3) Planning and selection of appropriate and effective protective measures;

4) Active regimen of workplace inspections and prompt abatement of identified hazards; and

5) Occupational exposure (industrial hygiene) monitoring to verify adequacy of controls and compliance with occupational exposure limits;

6) Inspections, assessment, and audits of lower-tier subcontractor’s adherence to ES&H and QAP; and

7) Daily work planning and hazard reviews at the worker level documented in form found in Attachment B.

g. Operations Authorization: The conditions and requirements to be satisfied for operations to be initiated and conducted are clearly established and understood by all. Examples of expected items to support this statement are:

1) Process to assure workers are informed of hazards and required protective measures before work is allowed to begin;

2) Process to assure workers, including lower-tier subcontractors are appropriately trained to do their job safely;

3) Process to assure that when an incident occurs, the scene is secured until the incident investigation is complete; and

4) Investigation process includes analysis, examination of trends and lessons learned, and a means to report to PPPL in a timely manner.

5) Process to assure that applicable PPPL permits are in place prior to allowing work to commence.

C. The ES&H Program should describe the following:

1. Basic Safety and Health Provisions including Emergency Action/Response Plan, Accident Investigation Program, Recording and Reporting of Injuries, Housekeeping, Hazard Communication Plan, Personal Protective Equipment and Fire Protection and Prevention.

2. Job Hazard Analysis Process including how hazards are identified and analyzed, preventive controls and the periodic inspection program. How workers are informed of hazards and protective actions. How objective evidence, i.e., monitoring results, is to be used for establishing controls measure, including exposures assessments to verify adequacy of control, 013100 - 11 e.g., verifying adequacy of hearing protection while monitoring equipment noise that is expected to be greater than 85dba exposure.

3. Waste Handling and Disposal including characterization of waste, packaging and labeling requirements and assurance that appropriate transportation and handling facilities will be used;

4. Erosion Control and Environmental Protection including Soil Erosion and Sediment Control Plan(s);

5. Other Programs (as dictated by the scope of this work) including the following:

a. Control of Hazardous Energy (Lockout/Tagout). The Subcontractor LOTO program must meet requirements of Procedure ESH-016 to be approved by PPPL. The subcontractor may utilize PPPL’s LOTO program in lieu of their own if proper training is completed by each individual person (see Section 1.17 table).

b. Confined Space;

c. Concrete Cutting;

d. Hearing Conservation;

e. Ionizing Radiation;

f. Non-ionizing Radiation;

g. Lead, Beryllium, or Other Metals;

h. Electrical (including Power Transmission and Distribution);

i. Welding and Cutting;

j. Scaffolds;

k. Fall Protection;

l. Excavations;

m. Signs, Signals, And, Barricades;

n. Tools - Hand and Power;

o. Ladders & Stairways;

p. Commercial Diving Operations;

q. Motor Vehicles, Mechanized Equipment, and Marine Operations;

r. Cranes, Derricks, Hoists, Elevators, and Conveyors;

s. Concrete and Masonry Construction;

t. Steel Erection;

u. Underground Construction, Caissons, Cofferdams, & Compressed

Air

v. Demolition; and

w. Blasting and the Use of Explosives

D. Changes and Updates: The ES&H Program is a living program. Updates that reflect changes to processes and programs shall be submitted as changes are made.

PPPL may require changes for the program acceptance prior to Subcontract award. Once accepted by PPPL, the Subcontractor shall be required to comply with the requirements set forth in their program.

E. All lower-tier subcontractors employed by the Subcontractor must agree in writing to follow the Subcontractor’s ES&H Program. If not, the lower-tier subcontractor will submit for acceptance one (1) electronic version in Adobe portable document

013100 - 12 format (pdf) of their ES&H Program and provide their own CESHP acknowledging the 10 CFR 851, reference paragraphs 1.3, B and Article 1.8.

1.10 JOB SITE ORIENTATION

A. The Subcontractor shall ensure and demonstrate; through a documented job site orientation program that lower-tier subcontractor personnel are aware of the ES&H requirements of the job.

B. The lower-tier subcontractors working for the Subcontractor shall follow and perform all required ES&H programs defined by the Subcontractor’s approved and accepted ES&H program for the job site.

1.11 JOB HAZARD ANALYSIS

A. The job hazard analysis document details the specific hazards associated with the work activities and mitigating actions (including personal protective equipment) that the Subcontractor and lower-tier subcontractors will take to reduce or eliminate the risk of injury.

B. The initial job hazard analysis shall be submitted as part of the CESHP and accepted by PPPL prior to notice to proceed (NTP).

C. As the project progresses, task specific job hazard analysis shall be prepared and submitted. The Subcontractor shall prepare a job hazard analysis for all trade work. The Subcontractor may submit their own JHA format for PPPL approval or use the PPPL format provided.

D. The following criteria shall be addressed, if applicable, when developing the job hazard analysis:

1. A PPPL accepted job hazard analysis shall be required for all work activities;

2. All subcontractor and lower-tier subcontractor personnel are required to sign the analyses affecting their work thereby acknowledging understanding of the hazards and the mitigation activities. The signature list shall be available for review by the PPPL Construction Management Office. As the JHA is updated, the subcontractor and lower-tier subcontractor personnel shall be advised of the new information and re-sign the document;

3. Prior to the start of subsequent new work activities, the Subcontractor shall review and revise the job hazard analysis, or develop a new job hazard analysis, as necessary to incorporate new hazards. Each revision must be submitted and accepted by PPPL before the associated element of work is begun;

4. Safety Data Sheet (SDS) of products that may significantly impact the safety or environment of PPPL or subcontractor personnel are to be submitted as part of the job hazard analysis process;

5. The name of Competent Persons shall be included on the job hazard analysis and communicated to all affected workforces;

013100 - 13

6. Specific procedures in the areas of fall protection, excavation, confined space, hoisting and rigging, and Lockout/Tagout may be required as job conditions dictate; and

7. Identifying silica exposure such as cutting masonry products, installing, cutting, or removing concrete, installation of or removal of sheetrock compound or dealing with other silica constraining products. Reference Attachment A for recommended mitigations.

E. The PPPL Construction Management Office will provide informal job hazard analysis training for Subcontractor and lower-tier subcontractor personnel upon request.

1.12 EXISTING UTILITIES, EQUIPMENT, AND STRUCTURES

A. Utility Identification and Location:

1. Structures and utilities shown on the drawings represent the best information available. Their number and exact locations are not guaranteed. Excavation during construction may reveal the presence of underground drainage tiles, culverts, utilities, and other obstructions. The Subcontractor shall request from PPPL direction for rerouting, sealing or otherwise modifying underground obstructions not shown on the drawings.

2. The Subcontractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this subcontract. The Subcontractor shall only remove trees when specifically authorized to do so and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during subcontract performance, or by the careless operation of equipment, or by workmen, the Subcontractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by PPPL.

3. The Subcontractor shall protect from damage all existing in PPPL structure (1) at or near the work site and (2) on adjacent property of a third party, the locations of which are made known to or should be known by the Subcontractor. The Subcontractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this subcontract or failure to exercise reasonable care in performing the work. If the Subcontractor fails or refuses to repair the damage promptly, PPPL may have the necessary work performed and charge the cost to the Subcontractor.

4. Electrical cables, duct banks, fiber optic cables, and gas service in the excavation, that is, 18 inches either side or crossing, must be de-energized/de-pressured and lock-out/tagged-out. If the services cannot be de-energized/de-pressured, then vacuum excavation methods, consisting of air or water to break up the soil and a vacuum device to collect the spoil, shall be used to locate fiber optic cables, electrical cables, duct banks, and gas lines prior to the excavation activity.

013100 - 14

B. Work on Existing Utilities:

1. PPPL will identify through drawings, notations and field locates, the approximate location of known utilities and underground structures;

2. No work shall be performed on existing in-service utility systems without prior approval and coordination of the system outage by the PPPL PTR;

3. Pressure shall be relieved on all piping systems before opening system and starting the work;

4. Lockout/Tagout shall be used by the Subcontractor for all valves, blank-offs and relief lines;

5. “Hot Tap” connections on utility services shall not be permitted unless specified by the subcontract documents and specific procedures have been submitted to and accepted by PPPL.

6. Existing fire and life safety systems shall be re-activated at the end of each business work day. If systems are unable to be re-activated at the end of the business work day, notification must be made to the PPPL

PTR.

1.13 ENVIRONMENTAL ISSUES AFFECTING THE WORK

A. Environmental issues affecting the work planning specific to this project can be found in Section 010010 General Requirements.

B. Soil Erosion and Sediment Control shall be employed on all projects involving excavations, the following requirements apply:

1. Subcontractor shall have all required erosion control devices required by the Soil Erosion and Sediment Control Plan (SESCP) and as shown on the drawings, in place prior to commencing any work for which they are required.

a. As the work evolves, additional interim control structures may be required to protect waterways and/or comply with permit terms and conditions.

b. Costs for installation and maintenance of these structures shall be considered incidental to the project and included in the original proposal.

c. The Subcontractor shall install all such structures within 24 hours of notification by PPPL.

2. Maintenance of Erosion Control Structures:

a. Subcontractor shall be required to perform inspections of all control structures as specified in the drawings and SESCP, and to maintain all control devices until final stabilization of all disturbed areas.

b. Subcontractor shall perform at a minimum, weekly erosion control inspections and after ½-inch or more precipitation events.

3. Temporary and Permanent Seeding and Stabilization

a. The Subcontractor shall be required to follow seeding dates and requirements as specified and in accordance to the State of New Jersey Soil & Erosion Control Manual.

013100 - 15

b. The Subcontractor shall be responsible for providing appropriately vegetated surfaces as outlined in the technical specifications or specified on the drawings.

c. The Subcontractor shall be responsible for establishing sufficient final vegetation required for stabilization as accepted by PPPL to remove the erosion control structures. Any permanent seeding operations completed at the end of the growing season shall be carried out per dormant seeding requirements (State of New Jersey Soil and Erosion Control Manual). Subcontractor shall be responsible for establishing final vegetation over all disturbed areas.

1.14 ADVANCE NOTICE OF WORK ACTIVITIES

A. The following activities require the Subcontractor to provide written notification to the PPPL PTR a minimum of seven (7) business days prior to the commencement of work:

1. Interruption of road traffic;

2. Closure of any roads;

3. Connection to or interruption of any existing underground utility;

4. Intended use of ICW from any hydrant;

5. Connection to temporary electric power sources;

6. Request for disablement of fire alarms or related safety devices;

7. Request for disablement of fire protection systems;

8. Intended activity beyond the specified construction limits;

9. Intended access to or work within a confined space;

10. Connection to or interruption of any existing power system;

11. Saw cutting or core drilling at manholes, foundations and paved areas;

12. Excavation activities;

13. Backfilling of underground utilities;

14. Delivery of a radioactive source on the PPPL site.

B. Subcontractor must receive PPPL’s approval prior to proceeding on the above listed work activities.

1.15 SUBCONTRACTOR’S PROJECT TEAM & PERSONNEL

A. Field Superintendent - The Subcontractor shall, always during the progress of the work, provide a competent superintendent. In addition, the following requirements for the Field Superintendent are described below:

1. The Subcontractor shall provide a competent Field Superintendent, who is the Subcontractor’s representative designated for the duration of the project to the running of the day-to-day operations of the work including safety, quality control and lower-tier subcontractor coordination responsibilities.

2. The Field Superintendent shall have knowledge and experience of Occupational Safety and Health Administration (OSHA) and other related

013100 - 16 safety standards and has the authority to enforce such standards in the field.

3. The Field Superintendent must be present on the PPPL project site whenever work activities are ongoing.

4. In the absence of the designated Field Superintendent, the Subcontractor shall identify an alternate individual with similar qualifications acceptable to PPPL.

5. Should more than one work shift be required on this project, the Subcontractor shall identify and assign a designated individual meeting the above requirements for each work shift.

6. In the event that excavations are part of the project scope, the Subcontractor shall provide a competent person for excavation activities who meets the requirements of OSHA 29 CFR 1926.32 (f).

7. In the event that scaffolding is to be utilized during the execution of the project, the Subcontractor shall provide a competent person for scaffolding who meets the requirements of OSHA 29 CFR 1926.32 (f).

B. Subcontractor’s Safety Representative - If a Subcontractor’s Safety Representative is required, the Subcontractor shall employ a Safety Representative who acts as the authorized agent of the Subcontractor, responsible for safety activities of all work sites under this subcontract. Reference Section 010010.

C. The Subcontractor’s Field Representative or if required by Section 010010 the Subcontractor’s Safety Representative as identified in the Construction Environmental Safety & Health Plan (CESHP) shall interface with the PPPL PTR and PPPL ESH CSS on all safety matters, and assure the Subcontractor does the following:

1. Act as the Competent Person

2. Provide Input to Daily Task/Work Planning Meeting

3. Interface with PPPL PTR on all safety matters;

4. Prepare and submit Hazard Analyses including revisions and updates;

5. Review and accept lower-tier safety plans and hazard analyses;

6. Assure that all lower-tier subcontractors have accepted the ES&H Plan;

7. Update the ES&H Plan as required;

8. Maintain a list of Competent and Qualified Persons;

9. Assure that Hazard Analyses are understood and signed by all workers;

10. Inspect work in progress;

11. Identify and reports and corrects deficiencies;

12. Assure that personal protective equipment is available;

13. Conducts toolbox meetings;

14. Maintain all safety records including minutes, training records, inspections, etc.

15. Maintain safety related signage;

16. Assure that equipment inspections are performed;

17. Attend weekly construction meetings;

18. Coordinate permit applications with PPPL PTR;

19. Investigates all incidents.

013100 - 17

D. The Subcontractor’s Safety Representative or the alternate shall be present at all meetings between the Subcontractor and PPPL at which changes in construction methodology are discussed. The Subcontractor’s Safety Representative shall approve these changes.

E. Drug Free Work Place - All personnel of the subcontractor and lower-tier subcontractors are prohibited from engaging in the unlawful manufacture, distribution, dispensing, possession, or use of controlled substances. All subcontractors and subcontractor’s personnel shall adhere to the Federal Controlled Substances Act (12 USC 8120 and further defined in Federal Regulations 29 CFR 1308.11-3808.15) and stated in the subcontract documents.

F. Any damage to property or environment released by the subcontractor or lower-tier subcontractor’s personnel are subject to drug test and results shall be submitted to the PTR. All Subcontractor vehicles and equipment must be in good working order with no leaks of any kind. Any spills must be reported immediately to PPPL and work stopped until the spill is addressed. The Subcontractor is responsible for remediation costs caused by negligence and or faulty equipment. PPPL Environmental Services will determine the proper method of remediation.

1.16 IDENTIFICATION BADGING

A. The Subcontractor personnel and lower-tier subcontract personnel will be required to obtain identification badging for access onto the PPPL site, unless otherwise stated in Section 010010.

1. The PPPL PTR will assist in the process of identification badging;

2. Once identification badges are obtained, they shall be always available while on and entering the PPPL site; and

3. Deliveries, incidentals, and escorted work activities under forty (40) hours are exempted from the badging requirement.

4. The PTR will collect all identification badges at the close of the project and return them to Site Protection.

1.17 PPPL TRAINING

A. Subcontractors working at PPPL may be required to complete the following training depending on the specific areas accessed. Please note that certain D-Site areas not referenced in the table below will require a full-time PPPL escort for access.

Areas include the D-Site Count Room, the Mock-up Clean Room, the NBPC Machine Shop, the NSTX-U Storage Area, and the Radioactive Waste Handling Facility. Refer to Section 010010 to determine which of the trainings from the table below are required for the project. PPPL may also chose to not require training below to specific areas and provide a full-time PPPL escort for access in cases where scope of work if is short in duration. The Subcontractor may also designate field supervisors (Superintendent, Foreman, etc.) to take the required training and act as escorts for workers within reason. Multiple crews working in different areas will each require a full-time escort. This must be included in the bidder’s clarifications and assumptions and approved by PPPL prior to award.

013100 - 18

Access Area or Task Training Required General Site 1. General Employee Training (GET) – 2 hours Hot Work* 1. Fire Watch/Fire Extinguisher – 3 hours (1.5-hour annual refresher) Lock-out/Tag-out

(LOTO)**

1. LOTO Training & Practical – 5 hours

D-Site Grounds 1. General Employee Training (GET) – 2 hours D-Site General Building 1. General Employee Training (GET) – 2 hours

2. D-Site Orientation – 2 hours

3. Accelerator Safety Order Awareness – 1 hour

D-Site NSTX-U Test Cell

1. General Employee Training (GET) – 2 hours

2. D-Site Orientation – 2 hours

3. Lock-out/Tag-out (LOTO) Awareness – 1 hour

4. Accelerator Safety Order Awareness – 1 hour

5. Radiation Safety – 4 hours

6. NSTX-U Radiation Safety Training Video – 1 hour

7. Basic Electrical Safety (BES) – 1 hour

8. Oxygen Deficiency Hazard (ODH) – 8 hours

9. Procedure D-OP-AD-09, "D-Site Work Permits" – 1 hour

10. Procedure D-OP-AD-24, "Control of Workplace

Cleanliness Around D-Site Experimental Areas" – 1 hour

11. Procedure D-OP-AD-39, "D-Site Conduct of Operations" – 1 hour

12. Procedure D-OP-AD-56, "Control of D-Site Equipment and System Status (Chain of Command)" – 1 hour

13. Procedure D-OP-AD-117, "Access to NSTX-U Experimental Areas" – 1 hour

14. Procedure ENG-036, “Control of Temporary Modifications”

D-Site TFTR Test Cell

1. General Employee Training (GET) – 2 hours

2. D-Site Orientation – 2 hours

3. Radiation Safety – 4 hours

4. Accelerator Safety Order Awareness – 1 hour

D-Site TFTR Test Cell Basement (includes Upper & Lower DARMs, & Elevator)

1. General Employee Training (GET) – 2 hours

2. D-Site Orientation – 2 hours

3. Radiation Safety – 4 hours

4. Accelerator Safety Order Awareness – 1 hour

D-Site Tritium Areas

1. General Employee Training (GET) – 2 hours

2. D-Site Orientation – 2 hours

3. Radiation Safety – 4 hours

4. Accelerator Safety Order Awareness – 1 hour

D-Site FCPC & MG Building

1. General Employee Training (GET) – 2 hours

2. D-Site Orientation – 2 hours

3. Accelerator Safety Order Awareness – 1 hour

013100 - 19

D-Site Gallery

1. General Employee Training (GET) – 2 hours

2. D-Site Orientation – 2 hours

3. Accelerator Safety Order Awareness – 1 hour

4. Oxygen Deficiency Hazard (ODH) – 8 hours

NB Compressor room

1. General Employee Training (GET) – 2 hours

2. D-Site Orientation – 2 hours

3. Accelerator Safety Order Awareness – 1 hour

4. Oxygen Deficiency Hazard (ODH) – 8 hours

5. Personal ODH monitor

6. Second person (both must be always present)

NB 138’ level

1. General Employee Training (GET) – 2 hours

2. D-Site Orientation – 2 hours

3. Accelerator Safety Order Awareness – 1 hour

4. Oxygen Deficiency Hazard (ODH) – 8 hours

NB 138’ Penthouse

1. General Employee Training (GET) – 2 hours

2. D-Site Orientation – 2 hours

3. Accelerator Safety Order Awareness – 1 hour

4. Oxygen Deficiency Hazard (ODH) – 8 hours

*Fire Watch/Fire Extinguisher training is administered by PPPL and requires advanced notice (10 business days) for scheduling.

**Any subcontractors utilizing PPPL’s LOTO in lieu of their own program will require this training.

1.18 WASTE DISPOSAL/RECYCLING

A. No trash burning, dumping, or disposal is permitted on PPPL property. The disposal of regulated waste generated from the use of materials provided by PPPL (Government property) shall be the responsibility of the designated PPPL representative. Disposal of all other trash and waste materials generated during the performance of this subcontract shall be the responsibility of the Subcontractor and must be performed in compliance with all applicable federal, state, and local laws and regulations.

B. The governing statutes include, but are not limited to, the Resource Conservation and Recovery Act, the Toxic Substances Control Act, the Hazardous Materials Transportation Act, the State of New Jersey Environmental Protection Act/Solid and Special Waste Management Regulations, and the laws and regulations of any other state receiving regulated waste material generated during the performance of this Subcontract.

C. PPPL remains subject to a DOE-wide suspension of recycling metal originating from radiological areas. Refer to Section 017419 for requirements pertaining to recycling metals. Off-site disposal of recycled materials, trash, debris, demolished material, pallets, crates, packing materials, rubbish and all waste material shall be the responsibility of the Subcontractor. The goal for recycling construction and demolition waste is 80% based on weight, excluding metals restricted in Section 017419.

013100 - 20

D. The Subcontractor shall furnish all necessary dumpsters or containers to prevent dispersion of debris both within and outside of the construction site.

E. PPPL Approved Recycling:

1. The Subcontractor shall utilize a recycling waste hauler, obtain a report on percentage recycled by weight from the vendor and submit the report to the PPPL PTR;

2. The minimum amount of recycled material is 50% as measured by weight excluding metals restricted by above in paragraph B.

3. The Subcontractor shall submit a report that details the percentage, by weight, of recycled materials.

F. Regulated Waste:

1. Where regulated waste is generated (waste regulated by the Resource Conservation and Recovery Act Hazardous, Toxic Substances Control Act, State of New Jersey Special Waste, etc.) the Subcontractor shall immediately notify the PPPL PTR; and

2. Unless specified above in paragraph B, all regulated waste shall be disposed through the PPPL Hazard Control Technology Team.

PART 2 PRODUCTS - Not Used

PART 3 EXECUTION

3.1 PERMITS

A. PPPL has its own Authority Having Jurisdiction. No municipality permits are required.

However, PPPL conducts work using on-site permits. All PPPL required permits will be identified to the Subcontractor by the PPPL PTR, who will arrange for all necessary permits at no cost to the Subcontractor.

B. No work activity shall be performed without the required permits.

C. Activities requiring permits include, but are not limited to:

1. Work notification;

2. Excavation (Dig Permit see below);

3. Electrical work;

4. Existing Structure/Concrete Cutting & Coring

5. Hot Work

6. Modification to drinking water or sanitary sewer systems;

7. Radioactive sources on site;

8. Working with/on radioactive material, working in radiological areas;

9. Moving government or PPPL property off site.

D. The Subcontractor shall comply with all restrictions or provisions listed on permits.

013100 - 21

E. All requests for permits shall be made a minimum of two (2) working days prior to the need for the permit, except excavation permit.

F. Dig Permit: A Dig Permit issued by PPPL via the PPPL PTR is required before any excavation/digging can begin at the construction site. The following requirements are associated with the Dig Permit:

1. Subcontractor shall coordinate the preparation of the excavation permit application with the PPPL PTR;

2. Dig permits may require a minimum of fifteen (15) working days to process;

3. Subcontractor shall be responsible for New Jersey One Call notification;

4. No excavation shall proceed without an approved Dig Permit, signed by the…