017700 Closeout Procedures R2.pdf

PPPL Closeout Procedures Requirements August 2023

CLOSEOUT PROCEDURES 017700 - 1

SECTION 017700 – CLOSEOUT PROCEDURES

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. General:

1. The following applies to this section:

a. PPPL General Provisions for Non-Commercial Subcontracts Part G - Provisions & Conditions for Fixed Price Construction Subcontracts

b. Related requirements in other Subcontract Documents including, but not necessarily limited to, the Drawings and the Specification Sections in the Project Manual.

2. Review these documents for coordination with additional requirements and information that apply to work under this Section.

1.2 SUMMARY

A. Section includes:

1. Closeout procedures

2. Final cleaning

3. Adjusting

4. Spare parts and maintenance products

5. Maintenance service

6. Training

7. Warranties

8. Commissioning

B. Related Sections:

1. SECTION 010010 GENERAL REQUIREMENTS

2. SECTION 015000 TEMPORARY FACILITIES AND CONTROLS

3. SECTION 017823 OPERATION AND MAINTENANCE DATA

4. SECTION 017836 WARRANTIES

5. SECTION 017900 DEMONSTRATION AND TRAINING

6. SECTION 019113 GENERAL COMMISSIONING REQUIREMENTS

7. PPPL Subcontract General Provisions and Special Terms and Conditions for Construction Subcontracts

1.3 CLOSEOUT PROCEDURES

A. Submit written certification that subcontract documents have been reviewed, work has been inspected, is complete in accordance with subcontract documents, and is ready for PPPL review and inspection.

B. Provide all submittals to PPPL (or the AE) required by the subcontract documents in accordance with SECTION 013300 - SUBMITTALS.

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C. Submit final application for payment identifying total adjusted subcontract sum, previous payments, and sum remaining due.

1.4 FINAL CLEANING

A. Execute final cleaning prior to final project assessment.

B. Clean debris from drainage systems.

C. Clean site; remove SWPPP BMPs, sweep paved areas, rake clean landscaped surfaces.

D. Remove non-hazardous waste, recycling and surplus materials, rubbish, and construction facilities from the site in accordance with SECTION 017419

CONSTRUCTION WASTE MANAGEMENT.

1.5 ADJUSTING

A. Adjust operating products and equipment in accordance with manufacturer's specifications and recommendations, to ensure smooth and unhindered operation.

1.6 SPARE PARTS AND MAINTENANCE PRODUCTS

A. Provide spare parts, maintenance, and extra products in quantities as specified in individual specification sections.

B. Deliver to project site and place in location as directed by the PTR or CM. Obtain signed receipt acknowledging delivery and include copy with request for final payment.

1.7 MAINTENANCE SERVICE

A. Furnish service and maintenance of all components indicated in individual specification sections for the duration of warranty from date of final acceptance.

B. Examine system components at a frequency consistent with reliable operation. Clean, adjust, and lubricate as required.

C. Prior to final acceptance include documentation of systematic examination, adjustment, and lubrication of components. Repair or replace parts whenever required. Use parts produced by the manufacturer of the original component.

D. Maintenance service shall not be assigned or transferred to any agent or lower-tier subcontractor without prior written consent of PPPL.

1.8 FINAL COMPLETION

A. Submit a written request for final inspection for acceptance. On receipt of request, PPPL will either proceed with inspection or notify the Subcontractor of unfulfilled requirements. PPPL will prepare a final Certificate for Payment after inspection or will notify the Subcontractor of construction that must be completed or corrected before the certificate will be issued.

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1. Re-Inspection: Request re-inspection when the work identified in previous inspections as incomplete or unacceptable is completed or corrected.

B. Final Payment, before submitting application for final payment and/or release of retention, complete and submit the following:

1. Final/ completed punch lists, and all items required for substantial completion if not already delivered.

2. Certified copy of Architect’s Substantial Completion inspection list of items to be completed or corrected (punch list), endorsed and dated by Architect. The certified copy of the list shall state that each item has been completed or otherwise resolved for acceptance.

3. Final written notification of Commissioning Authority (CA) acceptance.

4. Completion of the work, including as-builts and other submittals if and as required.

5. Final Inspection Report (signature by Subcontractor).

6. Certified Payroll Log and final Certified Payrolls.

7. Return of Identification (ID) badges, Dosimeter Badges (if any) and keys

(if any).

8. Final Invoice.

9. Release Upon Final Payment.

1.9 OWNER OCCUPANCY REQUIREMENTS

A. Partial Owner Occupancy: PPPL reserves the right to occupy, place and install equipment in completed areas of the building before Substantial Completion, provided such occupancy does not interfere with completion of the Work. Such use of building shall not constitute acceptance of the total Work.

1. The Architect will prepare a Certificate of Substantial Completion for each specific portion of the Work to be occupied prior to partial Owner occupancy.

2. PPPL will obtain a Certificate of Occupancy (CO) or Temporary Certificate of Occupancy (TCO) from the authorities having jurisdiction prior to Owner occupancy.

3. Prior to partial Owner occupancy, mechanical and electrical systems shall be fully operational and required tests and inspection shall be successfully completed.

4. Upon partial occupancy, maintenance and operation of mechanical and electrical systems serving occupied areas of the building shall become the Owner’s responsibility.

5. Upon partial occupancy, all maintenance and custodial service shall become the PPPL’s responsibility.

1.10 OPERATION AND MAINTENANCE MANUALS

A. Refer to Section 017823 – Operation and Maintenance Data, for requirements.

1.11 WARRANTIES

A. Refer to Section 017836 – Warranties for warranty requirements

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1.12 DEMONSTRATION AND TRAINING

A. Refer to Section 017900 – Demonstration and Training, for requirements.

B. Subcontract closeout will require completion of all demonstration and training activities (including factory training sessions).

1.13 COMMISSIONING

A. Commissioning is the final acceptance activity of the completed construction.

Commissioning must be completed prior to subcontract closeout. Refer to Section 019113 – General Commissioning Requirements.

B. Commissioning may identify any system performance concerns that may delay subcontract closeout, application for final payment, or payment of retention.

C. The Subcontractor will be responsible for the resolution of system performance concerns. If these concerns are not the direct or indirect responsibility of the Subcontractor, then a letter indicating the scope and extent of the situation shall be submitted for PPPL review and approval.

PART 2 PRODUCTS – Not Used

PART 3 EXECUTION – Not Used

END OF SECTION 017700