01.Attachment_A-agencypurpose_.pdf

Attachment A

OMES Central Purchasing | October 2025 Attachment A: Agency Solicitations | Page 1 of 4

AGENCY SOLICITATIONS

SOLICITATION NO. EV0000945

This solicitation is a contract document and is a request for proposal in connection with the contract awarded on behalf of the Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) by the Office of Management and Enterprise Services (OMES) as more particularly described below. Any defined term used herein but not defined herein shall have the meaning ascribed in the General Terms or other contract document.

I. PURPOSE

The Office of Management and Enterprise Services (OMES) Central Purchasing division is seeking responses on behalf of the Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) from potential suppliers to provide a contract for the purchase of services regarding Community Based Services Program. This program will include an array of evidence-based programs, policies, and/or practices planned and implemented at the local level by representative community coalitions to prevent risk factors contributing to substance use and related consequences. As part of the Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) strategic plan to prevent mental, emotional, and behavioral problems, Community Based Prevention Services (CBPS)-delivery plans will be coordinated with the Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) field staff and other sector-based prevention services (including Faith, Family, Workplace, Higher Education, School, and Healthcare based) as appropriate.

Location of services are listed below as on EXHIBIT#4

County Priority List

County Priority County Priority Cherokee Opioids Caddo Stimulants

Craig Opioids Choctaw Stimulants Creek Opioids Hughes Stimulants Kiowa Opioids Johnston Stimulants

Oklahoma Opioids Mayes Stimulants Pawnee Opioids McCurtain Stimulants

Stephens Opioids Okfuskee Stimulants Tulsa Opioids Okmulgee Stimulants

Wagoner Opioids Pittsburg Stimulants Washington Opioids Pushmataha Stimulants

County Priority County Priority Blaine Alcohol Canadian Cannabis

Cimarron Alcohol Carter Cannabis Cotton Alcohol Comanche Cannabis Dewey Alcohol Jefferson Cannabis

Ellis Alcohol McIntosh Cannabis Grant Alcohol Oklahoma Cannabis Greer Alcohol Osage Cannabis Love Alcohol Pottawatomie Cannabis

Murray Alcohol Seminole Cannabis Noble Alcohol Tulsa Cannabis

OMES Central Purchasing | October 2025 Attachment A: Agency Solicitations | Page 2 of 4

A contract resulting from this solicitation may be designated for use as a statewide contract. See 74 O.S. § 85.5(G)(3).

The contract is awarded on behalf of the Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) for Community Based Prevention Services (CBPS) to provide an array of evidence-based programs, policies, and/or practices planned and implemented at the local level by representative community coalitions to prevent risk factors contributing to substance use and related consequences.

1. Contract Term and Renewal Options.

1.1. The initial contract term, which begins on the effective date of this contract, is one (1) year, and there are four (4) one-year optional renewals ending in June 30,2031.

1.2 The Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS)

Contracts will be renewed annually for the length of the agreement term. Annual renewal notices will be supplied by the agency in the form of a current purchase order. This does not change any substantive terms and conditions of the executed contract; a written termination notice shall be sent at least 30 days prior to the end of the contract term.

1.3 Diversity, Equity and Inclusion (DEI) & HARM REDUCTION CERTIFICATIONS

1.3.1 DEI Certification Statement

Recipient acknowledges that Substance Abuse and Mental Health Services Administration (SAMHSA) and, or the Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) funding recipients must not spend Substance Abuse and Mental Health Services Administration (SAMHSA) and, or The Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) funds on Diversity, Equity and Inclusion (DEI) activities. Recipient certifies that funds will not be spent on Diversity, Equity and Inclusion (DEI) activities and acknowledges that doing so will lead to enforcement actions, up to and including termination of the award.

1.3.2 Harm Reduction Certification Statement

Recipient acknowledges that Substance Abuse and Mental Health Services Administration (SAMHSA) and, or The Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) funding recipients must not spend funds on harm reduction through the purchase, distribution, or otherwise support the provision of drug paraphernalia as defined by applicable law which includes, but is not limited to, syringes, needles, pipes, or other supplies used for the injection, inhalation, or ingestion of illicit drugs; or sterile water, saline, or ascorbic acid when intended to facilitate drug use. Recipient certified funds will not be spent on the aforementioned harm reduction supplies and acknowledges that doing so will lead to enforcement actions, up to and including termination of the award.

2. Solicitation Criterion.

2.1 The bid will be evaluated using a best-value criterion, based on the following:

2.1.1 Technical Response: Record the response in Exhibit 1 (Tab1&2) a). Experience and Qualifications b). Location of service -County Specific c). Mandatory Specifications- Exhibit 3

2.1.2 Pricing – Exhibit 2

3. Scope and description.

3.1 The bid response shall show the ability of the bidder to meet or exceed the following mandatory specifications: insert mandatory specifications or reference an attached Exhibit 3.

3.1.1 Identify and describe the identified community where the project will be implemented and the population(s) that will be impacted by the infrastructure development in the targeted systems or agencies. Provide a demographic profile of the community of focus in the catchment area in terms of demographics.

OMES Central Purchasing | October 2025 Attachment A: Agency Solicitations | Page 3 of 4

3.1.2 Document the need to help reduce the onset and progression of substance misuse and its related problems by supporting the development and delivery of community-based substance misuse prevention and mental health promotion services in the proposed catchment area. This includes information on the service gaps and other problems related to the need for infrastructure development. Identify the source of the data. Briefly describe your understanding of substance use prevention and provide a brief overview of how you propose implementing this project in your community.

3.1.3 Briefly describe the relationship and projects between your organization and the Certified Community Behavioral Health Clinic(s) (CCBHC) and the Federally Qualified Health Center(s) (FQHC) operating in the proposed service area. If no relationship currently exists, how will you develop the relationship.

3.1.4 Please describe your community partners and discuss your understanding of how to leverage shared risk and protective factors in addressing priority substances in your community. Please provide an example of how you have implemented this method in the past and if you have no prior experience in this matter, please provide an example of how you would implement this in your priority community.

3.1.5 Proposed Implementation: Describe the goals and measurable objectives of your proposed project and align them with the Statement of Need.

3.1.6 Describe how you will implement the Required Activities:

3.1.6.1 Needs Assessment

3.1.6.2 Strategy Selection

3.1.6.3 Community epidemiological profile

3.1.6.4 Coalition, organizational, and community readiness assessment

3.1.6.5 Planning

3.1.6.6 Logic model

3.1.6.7 Work Plan

3.1.6.8 Implementation

3.1.6.9 Capacity Building (community and coalition):

3.1.6.10 Evaluation

3.1.7 Provide a chart or graph depicting a realistic timeline for the first year of the project period showing dates, key activities, and responsible staff. The timeline cannot be more than two pages.

3.1.8 Capacity: Staff and Organizational Experience. Describe the experience of your organization with reducing the onset and progression of substance misuse and its related problems by supporting the development and delivery of community-based substance misuse prevention and mental health promotion services and similar projects to the population(s) of focus. Identify any other organization(s) that will partner in the proposed project. Describe their specific roles and responsibilities in this project. If applicable, Letters of Commitment from each partner must be included in your bid response submission. If you are not partnering with any other organization(s), indicate in response.

Provide a complete list of staff positions for the project, including the Key Personnel (Project Director, Data Analyst) and other significant personnel. For each staff member describe their: Role, Level of Effort, and Qualifications, including their experience providing services to the communities(s) of focus. (Letters of Commitment) are to be included as referenced in the Bidder Response Worksheet – Exhibit 1 Section 3.1.8 (line 93).

3.1.9 Evaluation: Data Collection and Performance Measurement:

Provide specific information about how you will collect the required data for this program and how such data will be utilized to manage, monitor, and enhance the program.

Describe your quality improvement efforts and explain how you will use the data to address your identified population of focus and close the gap(s).

OMES Central Purchasing | October 2025 Attachment A: Agency Solicitations | Page 4 of 4

4. Pricing – Exhibit 2.

4.1 Pricing shall be proposed as one of the following:

4.1.1 Utilizing deliverable-based pricing with proposed milestones and associated payments.

4.2 Budget: FY27, $3,172,915.10. Oklahoma State Fiscal Year July 1, 2026, through June 30, 2027, for a renewal of up to four (4) additional one-year terms.

5. Executive Summary and company information.

Located in Exhibit 3: to record answers use Exhibit 1.

6. All technical responses.

Located in Exhibit 3: to record answers use Exhibit 1.

7. The response to pricing.

Located in Exhibit 2: shall be proposed using Cost Template.

8. Business references.

(Letters of Commitment) shall be included as referenced in the Bidder Response Worksheet – Exhibit 1 Section 3.1.8 (line 85).

9. Location of services.

Listed on EXHIBIT 4.

10. DEI & HARM REDUCTION CERTIFICATIONS.

Located in Exhibit 5