01 45 00.00 10.pdf

Tinker AFB Tinker General Requirements

SECTION 01 45 00.00 10

QUALITY CONTROL

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety -- Safety and Health Requirements Manual

ER 1110-1-12 (2006; Change 1) Engineering and Design -- Quality Management

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. Submit the following in accordance with Section 01 33 00

SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Quality Control (QC) Plan; G

Additional Requirements for Design Quality Control (DQC) Plan; G

SD-05 Design Data

Discipline-Specific Checklists

Design Quality Control

SD-06 Test Reports

QC Documentation

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

Establish and maintain an effective quality control (QC) system that complies with FAR 52.246-12 Inspection of Construction. QC consist of plans, procedures, and organization necessary to produce an end product which complies with the Contract requirements. The QC system covers all design and/or construction operations, both onsite and offsite, and be

January 2022 Page 1 Section 01 45 00.00 10 keyed to the proposed design and/or construction sequence. The QC Manager, Project Manager, Design Quality Manager and Project Superintendent must work together effectively. Although the QC Manager is the primary individual responsible for quality control, all individuals will be held responsible for the quality of work on the job.

3.2 QUALITY CONTROL (QC) PLAN

Submit no later than 15 days after receipt of notice to proceed, the Quality Control (QC) Plan proposed to implement the requirements FAR 52.246-12 Inspection of Construction. Design and/or construction will be permitted to begin only after acceptance of the QC Plan.

3.2.1 Content of the QC Plan

Include, as a minimum, the following to cover all design and/or construction-operations, both onsite and offsite, including work by subcontractors, designers of record, consultants, architect/engineers (AE), fabricators, suppliers and purchasing agents:

a. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the QC staff will implement the three phase control system for all aspects of the work specified.

b. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a QC function.

c. A copy of the letter to the QC Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the QC Manager, including authority to stop work which is not in compliance with the Contract. Letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities will be issued by the QC Manager. Furnish copies of these letters to the Contracting Officer.

d. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, designers of record, consultants, architect engineers (AE), offsite fabricators, suppliers, and purchasing agents. These procedures must be in accordance with Section 01 33 00 SUBMITTAL PROCEDURES.

e. Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test. (Laboratory facilities approved by the Contracting Officer are required to be used.)

f. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

g. Procedures for tracking design and/or construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.

h. Reporting procedures, including proposed reporting formats.

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i. A list of the definable features of work. A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and is identified by different trades or disciplines, or it is work by the same trade in a different environment. Although each section of the specifications can generally be considered as a definable feature of work, there are frequently more than one definable features under a particular section. This list will be agreed upon during the coordination meeting.

3.2.2 Additional Requirements for Design Quality Control (DQC) Plan

The following additional requirements apply to the Design Quality Control (DQC) plan:

a. Submit and maintain a Design Quality Control (DQC) Plan as an effective quality control program which assures that all services required by this contract are performed and provided in a manner that meets professional architectural and engineering quality standards.

As a minimum, all documents must be technically reviewed by competent, independent reviewers identified in the DQC Plan. Correct errors and deficiencies in the design documents prior to submitting them to the Government.

b. Include in the DQC Plan the discipline-specific checklists to be used during the design and quality control of each submittal. Submit at each design phase as part of the project documentation these completed discipline-specific checklists. ER 1110-1-12 provides some useful information in developing checklists.

c. Implement the DQC Plan by a Design Quality Control Manager who has the responsibility of being cognizant of and assuring that all documents on the project have been coordinated. This individual must be a person who has verifiable engineering or architectural design experience and is a registered professional engineer or architect.

Notify the Contracting Officer, in writing, of the name of the individual, and the name of an alternate person assigned to the position.

The Contracting Officer will notify the Contractor in writing of the acceptance of the DQC Plan. After acceptance, any changes proposed by the Contractor are subject to the acceptance of the Contracting Officer.

3.2.3 Acceptance of Plan

Acceptance of the Contractor's plan is required prior to the start of design and/or construction. Acceptance is conditional and will be predicated on satisfactory performance during design and/or construction.

The Government reserves the right to require the Contractor to make changes in the Quality Control(QC) Plan and operations including removal of personnel, as necessary, to obtain the quality specified.

3.2.4 Notification of Changes

After acceptance of the QC Plan, notify the Contracting Officer in writing of any proposed change. Proposed changes are subject to acceptance by the

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Contracting Officer.

3.3 COORDINATION MEETING

After the Preconstruction Conference, Postaward Conference, before start of design and/or construction, and prior to acceptance by the Government of the QC Plan, meet with the Contracting Officer and discuss the Contractor's quality control system. Submit the QC Plan a minimum of ten

(10) calendar days prior to the Coordination Meeting. During the meeting, a mutual understanding of the system details must be developed, including the forms for recording the QC operations, design activities , control activities, testing, administration of the system for both onsite and offsite work, and the interrelationship of Contractor's Management and control with the Government's Quality Assurance. Minutes of the meeting will be prepared by the Government, signed by both the Contractor and the Contracting Officer and will become a part of the contract file. There can be occasions when subsequent conferences will be called by either party to reconfirm mutual understandings or address deficiencies in the QC system or procedures which can require corrective action by the Contractor.

3.4 QC ORGANIZATION

3.4.1 Personnel Requirements

The requirements for the QC organization are a QC Manager, a Site Safety and Health Officer (SSHO), a Design Quality Manager, and a sufficient number of additional qualified personnel to ensure safety and Contract compliance. The QC Manager may also serve as the SSHO. The QC Manager reports directly to a senior project (or corporate) official independent from the Project Superintendent or Project Manager.

The Contractor's QC staff maintains a presence at the site at all times during progress of the work and have complete authority and responsibility to take any action necessary to ensure Contract compliance. The QC staff will be subject to acceptance by the Contracting Officer.

Promptly complete and furnish all letters, material submittals, shop drawing submittals, schedules and all other project documentation to the QC organization. The QC organization is responsible to maintain these documents and records at the site at all times, except as otherwise acceptable to the Contracting Officer.

3.4.2 QC Manager

3.4.2.1 Duties

Identify as QC Manager an individual within the organization that is responsible for overall management of QC and has the authority to act in all QC matters for the Contractor.

The QC Manager is required to attend QC Plan Meetings, the Coordination Meeting, conduct the QC meetings, perform the three phases of control except for those phases of control designated to be performed by QC Specialists, perform submittal review and approval, ensure testing is performed and provide QC certifications and documentation required in this Contract. The QC Manager is responsible for managing and coordinating the three phases of control and documentation performed by the QC Specialists, testing laboratory personnel and any other inspection and testing personnel required by this Contract.

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In addition to implementing and managing the QC program, the QC Manager may also perform the duties of Design QC Manager or the SSHO.

3.4.2.2 Qualifications

The QC Manager is required to be an individual with a minimum of 5-years' combined experience in the following positions: Project Superintendent, QC Manager, Project Manager, Project Engineer or Construction Manager on similar size and type construction contracts which included the major trades that are part of this Contract. The individual must have at least 2-years' experience as a QC Manager. The individual must be familiar with the requirements of EM 385-1-1 , and have experience in the areas of hazard identification, safety compliance, and sustainability.

3.4.3 Alternate QC Manager

Identify in the plan an Alternate QC Manager to serve in the event of the QCManager's absence. The qualifications for the Alternate QC Manager are the same as the QC Manager.

The Alternate QC Manager may also perform the duties of Design QC Manager or the SSHO.

3.4.4 Assistant QC Manager

Provide an assistant(s) to the QC Manager at the work site to perform the three phases of control, perform submittal review, ensure testing is performed, and prepare QC certifications and documentation required by this Contract. The qualification requirements for the Assistant QC Manager are a minimum of 5 years combined experience in the following positions: Project Superintendent, QC Manager, Project Manager, Project Engineer or Construction Manager on similar size and type construction contracts which included the major trades that are part of this Contract.

The individual must be familiar with the requirements of EM 385-1-1 , and have experience in the areas of hazard identification and safety compliance.

3.4.5 QC Specialists

In addition to QC personnel specified elsewhere in the contract, the Contracting Officer may require as part of the QC organization specialized personnel to assist the QC System Manager in the following areas:

electrical, mechanical, civil, structural, architectural, and/or materials technician. These individuals or specialized technical companies may be employees of the prime or subcontractor; responsible to the QC Manager;

shall be physically present at the construction site during work on the specialized personnel's areas of responsibility; have the necessary education or experience in accordance with the experience matrix below.

These individuals can perform other duties, but need to be allowed sufficient time to perform the specialized personnel's assigned quality control duties as described in the Quality Control Plan. A single person can cover more than one area provided that person is qualified to perform quality control activities in each designated area and that workload allows.

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Experience Matrix

Area Qualifications

Civil Graduate Civil Engineer or Construction Manager with 2 years experience in the type of work being performed on this project or technician with 5 yrs related experience

Mechanical Graduate Mechanical Engineer with 2 yrs experience or person with 5 years of experience supervising mechanical features of work in the field with a construction company

Electrical Graduate Electrical Engineer with 2 years related experience or person 5 years of experience supervising electrical features of work in the field with a construction company

Structural Graduate Civil Engineer (with Structural Track or Focus) or Construction Manager with 2 years experience or person 5 years of experience supervising structural features of work in the field with a construction company

Architectural Graduate Architect with 2 years experience or person with 5 years related experience

Concrete, Pavements and Soils Materials Technician with 2 years experience for the appropriate area

Testing, Adjusting and Balancing (TAB) Personnel

Specialist must be a member of AABC or an experienced technician of the firm certified by the NEBB

3.4.6 Construction Quality Management Training

In addition to the above experience and education requirements, the QC Manager and Alternate are required to have completed the Construction Quality Management (CQM) for Contractors course. If the QC Manager does not have a current certification, obtain the CQM for Contractors course certification within 90 days of award. This course is periodically offered by the Naval Facilities Engineering Command and the Army Corps of Engineers. Contact the Contracting Officer for information on the next scheduled class.

The Construction Quality Management Training certificate expires after 5 years. If the QC Manager's certificate has expired, retake the course to remain current.

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3.4.7 Organizational Changes

Maintain the QC staff at full strength at all times. When it is necessary to make changes to the QC staff, revise the QC Plan to reflect the changes and submit the changes to the Contracting Officer for acceptance.

3.5 SUBMITTALS AND DELIVERABLES

Submittals, if needed, have to comply with the requirements in Section 01 33 00 SUBMITTAL PROCEDURES. The QC organization is responsible for certifying that all submittals and deliverables are in compliance with the contract requirements.

3.6 CONTROL

QC is the means by which the Contractor ensures that the construction, to include that of subcontractors and suppliers, complies with the requirements of the contract. At least three phases of control are required to be conducted by the QC Manager for each definable feature of the construction work as follows:

3.6.1 Preparatory Phase

This phase is performed prior to beginning work on each definable feature of work, after all required plans/documents/materials are approved/accepted, and after copies are at the work site. This phase includes:

a. A review of each paragraph of applicable specifications, reference codes, and standards. Make available during the preparatory inspection a copy of those sections of referenced codes and standards applicable to that portion of the work to be accomplished in the field. Maintain and make available in the field for use by Government personnel until final acceptance of the work.

b. Review of the Contract drawings.

c. Check to assure that all materials and equipment have been tested, submitted, and approved.

d. Review of provisions that have been made to provide required control inspection and testing.

f. Examination of the work area to assure that all required preliminary work has been completed and is in compliance with the Contract.

g. Examination of required materials, equipment, and sample work to assure that they are on hand, conform to approved shop drawings or submitted data, and are properly stored.

h. Review of the appropriate activity hazard analysis to assure safety requirements are met.

i. Discussion of procedures for controlling quality of the work including repetitive deficiencies. Document construction tolerances and workmanship standards for that feature of work.

j. Check to ensure that the portion of the plan for the work to be performed has been accepted by the Contracting Officer.

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k. Discussion of the initial control phase.

l. The Government needs to be notified at least 48 hours in advance of beginning the preparatory control phase. Include a meeting conducted by the QC Manager and attended by the superintendent, other QC personnel (as applicable), and the foreman responsible for the definable feature. Document the results of the preparatory phase actions by separate minutes prepared by the QC Manager and attach to the daily QC report. Instruct applicable workers as to the acceptable level of workmanship required in order to meet contract specifications.

3.6.2 Initial Phase

This phase is accomplished at the beginning of a definable feature of work. Accomplish the following:

a. Check work to ensure that it is in full compliance with contract requirements. Review minutes of the preparatory meeting.

b. Verify adequacy of controls to ensure full contract compliance.

Verify required control inspection and testing are in compliance with the contract.

c. Establish level of workmanship and verify that it meets minimum acceptable workmanship standards. Compare with required sample panels as appropriate.

d. Resolve all differences.

e. Check safety to include compliance with and upgrading of the safety plan and activity hazard analysis. Review the activity analysis with each worker.

f. The Government needs to be notified at least 24 hours in advance of beginning the initial phase for definable feature of work. Prepare separate minutes of this phase by the QC Manager and attach to the daily QC report. Indicate the exact location of initial phase for definable feature of work for future reference and comparison with follow-up phases.

g. The initial phase for each definable feature of work is repeated for each new crew to work onsite, or any time acceptable specified quality standards are not being met.

3.6.3 Follow-up Phase

Perform daily checks to assure control activities, including control testing, are providing continued compliance with contract requirements, until completion of the particular feature of work. Record the checks in the QC documentation. Conduct final follow-up checks and correct all deficiencies prior to the start of additional features of work which may be affected by the deficient work. Do not build upon nor conceal non-conforming work.

3.6.4 Additional Preparatory and Initial Phases

Conduct additional preparatory and initial phases on the same definable features of work if: the quality of on-going work is unacceptable; if

January 2022 Page 8 Section 01 45 00.00 10 there are changes in the applicable QC staff, onsite production supervision or work crew; if work on a definable feature is resumed after a substantial period of inactivity; or if other problems develop.

3.7 TESTS

3.7.1 Testing Procedure

Perform specified or required tests to verify that control measures are adequate to provide a product which conforms to contract requirements.

Upon request, furnish to the Government duplicate samples of test specimens for possible testing by the Government. Testing includes operation and acceptance tests when specified. Procure the services of a Corps of Engineers approved testing laboratory or establish an approved testing laboratory at the project site. Perform the following activities and record and provide the following data:

a. Verify that testing procedures comply with contract requirements.

b. Verify that facilities and testing equipment are available and comply with testing standards.

c. Check test instrument calibration data against certified standards.

d. Verify that recording forms and test identification control number system, including all of the test documentation requirements, have been prepared.

e. Record results of all tests taken, both passing and failing on the QC report for the date taken. Specification paragraph reference, location where tests were taken, and the sequential control number identifying the test. If approved by the Contracting Officer, actual test reports are submitted later with a reference to the test number and date taken. Provide an information copy of tests performed by an offsite or commercial test facility directly to the Contracting Officer. Failure to submit timely test reports as stated results in nonpayment for related work performed and disapproval of the test facility for this Contract.

3.7.2 Testing Laboratories

All testing laboratories must be validated by the USACE Material Testing Center (MTC) for the tests to be performed. Information on the USACE MTC with web-links to both a list of validated testing laboratories and for the laboratory inspection request for can be found at:

https://www.erdc.usace.army.mil/Media/Fact-Sheets/Fact-Sheet-Article-View/Article/476661/materials-testing-center/

3.8 COMPLETION INSPECTION

3.8.1 Punch-Out Inspection

Conduct an inspection of the work by the QC Manager near the end of the work, or any increment of the work established by a time stated in FAR 52.211-10 Commencement, Prosecution, and Completion of Work, or by the specifications. Prepare and include in the QC documentation a punch list of items which do not conform to the approved drawings and specifications, as required by paragraph DOCUMENTATION. Include within the list of deficiencies the estimated date by which the deficiencies will be corrected. Conduct second inspection by the QC Manager or staff to

January 2022 Page 9 Section 01 45 00.00 10 ascertain that all deficiencies have been corrected. Once this is accomplished, notify the Government that the facility is ready for the Government Pre-Final inspection.

3.8.2 Pre-Final Inspection

The Government will perform the pre-final inspection to verify that the facility is complete and ready to be occupied. A Government Pre-Final Punch List may be developed as a result of this inspection. Ensure that all items on this list have been corrected before notifying the Government, so that a Final inspection with the customer can be scheduled. Correct any items noted on the Pre-Final inspection in a timely manner. These inspections and any deficiency corrections required by this paragraph need to be accomplished within the time slated for completion of the entire work or any particular increment of the work if the project is divided into increments by separate completion dates.

3.8.3 Final Acceptance Inspection

The Contractor's Quality Control Inspection personnel, plus the superintendent or other primary management person, and the Contracting Officer's Representative are required to be in attendance at the final acceptance inspection. Additional Government personnel including, but not limited to, those from Base Civil Engineering Directorate and the Customer Representative will also be in attendance. The final acceptance inspection will be formally scheduled by the Contracting Officer based upon results of the Pre-Final inspection. Notify the Contracting Officer at least 14 days prior to the final acceptance inspection and include the Contractor's assurance that all specific items previously identified to the Contractor as being unacceptable, along with all remaining work performed under the Contract, will be complete and acceptable by the date scheduled for the final acceptance inspection. Failure of the Contractor to have all contract work acceptably complete for this inspection will be cause for the Contracting Officer to bill the Contractor for the Government's additional inspection cost in accordance FAR 52.246-12 Inspection of Construction.

3.9 QC DOCUMENTATION

Maintain current and complete records of on-site and off-site QC program operations and activities.

3.9.1 Construction Documentation

Reports are required for each day that work is performed and must be attached to the Quality Control Report prepared for the same day.

Maintain current and complete records of on-site and off-site QC program operations and activities. The forms identified under the paragraph "SAMPLE FORMS" or approved equivalents will be used. Reports are required for each day work is performed. Account for each calendar day throughout the life of the Contract. Every space on the forms must be filled in.

Use N/A if nothing can be reported in one of the spaces. The Project Superintendent and the QC Manager must prepare and sign the Contractor Production and CQC Reports, respectively. The reporting of work must be identified by terminology consistent with the construction schedule. In the "remarks" sections of the reports, enter pertinent information including directions received, problems encountered during construction, work progress and delays, conflicts or errors in the drawings or specifications, field changes, safety hazards encountered, instructions

January 2022 Page 10 Section 01 45 00.00 10 given and corrective actions taken, delays encountered and a record of visitors to the work site, quality control problem areas, deviations from the QC Plan, construction deficiencies encountered, meetings held. For each entry in the report(s), identify the Schedule Activity No. that is associated with the entered remark.

Provide documentation of design quality control activities. For independent design reviews, provide, as a minimum, identification of the Independent Technical Review (ITR) team, the ITR review comments, responses and the record of resolution of the comments.

Submit reports weekly on the first working day of the following week, or as directed by the CO.

3.9.2 Testing Plan and Log

As tests are performed, the QC Manager will record on the "Testing Plan and Log" the date the test was performed and the date the test results were forwarded to the Contracting Officer. Attach a copy of the updated "Testing Plan and Log" to the last daily QC Report of each month.

3.9.3 Rework Items List

The QC Manager must maintain a list of work that does not comply with the Contract, identifying what items need to be reworked, the date the item was originally discovered, the date the item will be corrected by, and the date the item was corrected. There is no requirement to report a rework item that is corrected the same day it is discovered. Attach a copy of the "Rework Items List" to the last daily QC Report of each month.

3.9.4 As-Built Drawings

The QC Manager is required to ensure the as-built drawings, required by Section 01 78 00 CLOSEOUT SUBMITTALS are kept current on a daily basis and marked to show deviations which have been made from the Contract drawings. Ensure each deviation has been identified with the appropriate modifying documentation (e.g. Modification No., Request for Information No., etc.). The QC Manager must initial each revision.

3.10 SAMPLE FORMS

The following Sample Forms are included as attachements at the end of this section. Electronic versions of the current report forms can be obtained from the CO.

Contractor Quality Control Report Contractor Production Report Prepatory Phase Checklist Initial Phase Checklist Testing PLan and Log Rework Items List

3.11 NOTIFICATION OF NONCOMPLIANCE

The Contracting Officer will notify the Contractor of any detected noncompliance with the foregoing requirements. Take immediate corrective action after receipt of such notice. Such notice, when delivered to the Contractor at the work site, will be deemed sufficient for the purpose of

January 2022 Page 11 Section 01 45 00.00 10 notification. If the Contractor fails or refuses to comply promptly, the Contracting Officer can issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders will be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

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