00012708 Prebid.Meeting.Agenda.doc
DOC document 49 KB Posted
- Attached to
- Wyeth Scale House Replacement
- Solicitation number
- S-73000-00012708
- Issued by
- Hood River County, Oregon
About this file
This document is a Pre-Bid Meeting Agenda for the Oregon Department of Transportation (ODOT) Wyeth Scale House Replacement project (ITB No. S-73000-00012708). The project involves replacing the existing scale house with a new facility, with substantial completion required by June 15, 2025, and final completion by June 30, 2025. The pre-bid meeting is scheduled for April 3, 2025, at 1:00 PM, with bid submissions to be made through OregonBuys. Key submission deadlines include a deadline for questions on April 9, 2025, a request for approved equals by April 7, 2025, and a public bid opening on April 14, 2025, at 10:00 AM. Bidders must comply with state licensing requirements, provide necessary documentation including first-tier subcontractor forms, and submit comprehensive bid packages through the OregonBuys platform.
The project is subject to several specific requirements, including Buy America provisions, Bureau of Labor and Industries (BOLI) prevailing wage regulations, and mandatory bonding and insurance coverages. Liquidated damages are set at $600 per calendar day for failure to meet completion dates. Bidders must submit a bid bond, complete various certification forms, and demonstrate compliance with state and federal regulations. The procurement will be awarded based on the lowest responsive bid, with a protest period of 5 calendar days following the intent to award. Funding appears to be from state sources, with a focus on infrastructure improvement and strict compliance with technical specifications and local procurement guidelines.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment B Specifications~4.pdf | ||
| Attachment D Project Overview~1.docx | DOCX document | |
| Attachment E Description Of Base Bid And Add Alternate~1.docx | DOCX document | |
| Invitation.To.Bid~13.docx | DOCX document | |
| Addendum 2~6.docx | DOCX document | |
| 00012708 Preliminary Results.xlsx | XLSX spreadsheet | |
| Attachment A Plans~7.pdf | ||
| 00012708 PreBidSignInSheet.docx | DOCX document | |
| AttC Proposer certification and information sheet.doc | DOC document | |
| Attachment C Bid Pricing Form~14.xlsx | XLSX spreadsheet | |
| Addendum 1~18.docx | DOCX document | |
| 00012708 Intent To Award.xlsx | XLSX spreadsheet |
Show all 12
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Text version
PRE-BID MEETING OPO TOPICS
ITB No. S-73000-00012708 Project Name: Wyeth Scale House Replacement
04/03/2025 @ 1:00 PM
A. INTRODUCTIONS:
1. Single Point of Contact, Dave Dethloff – William.d.dethloff@odot.oregon.gov
2. Owner’s Authorized Representative, Shelby Stout
B. SIGN-IN SHEET:
1. Will be posted on OregonBuys with Agenda.
2. Any Addenda as a result of this meeting will be posted on OregonBuys in the Amendments tab.
3. Any statements during the pre-bid will not change the plans, specifications, or contract documents unless an addendum is posted to OregonBuys.
4. If you have any questions, clarifications, or would like to discuss exceptions you must submit your questions in writing to the single point of contact within the deadline specified in ITB. Exceptions will be approved at ODOT’s sole discretion.
C. PROJECT SPECIFICS:
1. Project will establish a Contract for the replacement of the Wyeth Scale House See Plans and Specifications for further details.
2. Substantial Completion 06/15/2025 and Final Completion 06/30/2025. Liquidated damages will result in failure to comply with completion date $600.00 per calendar day.
3. Brand name products are listed in the specifications. See ITB document for procedure. Exceptions will be approved at ODOT’s sole discretion.
4. This is a BuyAmerica Project see contract documents for further details.
5. This is a BOLI prevailing wage project with Contractor / Subcontractor compliance and reporting requirements.
6. Bid, Performance and Payment Bonds will be required.
7. Insurance coverages will be required as specified in the ITB.
8. State of Oregon General Conditions for Public Improvement Contracts January 1, 2012 Edition applies.
D. SOLICITATION TIMELINES:
1. Deadline for questions or requests for clarification due by 04/09/2025
2. Deadline for request for approved equal is 4/7/2025.
3. Public bid opening set for 04/14/2025 @ 10:00 AM. Public bid opening hosted on teams at link provided in ITB document. Section C.3.4.2
4. Preliminary results may be posted at ODOT’s earliest convenience typically within a day or two.
5. Intent to award will be posted within 5 business days of the bid opening date.
6. Protest period of Intent to award 5 calendar days after the issuance of ODOT’s Intent to Award.
E. LICENSING REQIREMENTS:
1. This project requires you to be licensed with the State of Oregon Construction Contractors Board including any sub-contractors.
2. Read solicitation docs for any other needed license or training requirements.
F. SUBMITTAL REQUIREMENTS: SECTION B in ITB document.
1. Bid pricing must be entered into OregonBuys for items 1 and 2.
2. Answer 3 questions in Questions Tab in OregonBuys. These are all Yes/No Questions.
3. Bidder must select yes on terms and conditions tab in OregonBuys or bid will be rejected.
4. Bidder must submit completed ITB Section G through O and Exhibit 2 no later than the Bid Opening Date and Time specified in the ITB in OregonBuys.
| SECTION G |
| LICENSING REQUIREMENTS; JOINT VENTURE - PARTNERSHIP DISCLOSURE |
| SECTION H |
| SOLICITATION ADDENDA ACKNOWLEDGEMENT |
| SECTION I |
| BIDDER INFORMATION |
| SECTION J |
| RECYCLED PRODUCTS |
| SECTION K |
| RESIDENCY STATEMENT |
| SECTION L |
| CERTIFICATION OF COMPLIANCE WITH TAX LAWS |
| SECTION M |
| CERTIFICATION OF DRUG-TESTING LAW REQUIREMENTS |
| SECTION N |
| CERTIFICATION OF COMPLIANCE WITH NON-DISCRIMINATION LAWS |
| SECTION O |
| SIGNATURE OF BIDDER’S DULY AUTHORIZED REPRESENTATIVE |
| EXHIBIT 2 |
| BID BOND FORM (OR OTHER BID SECURITY) – On provided ODOT Form. |
5. Bidder must submit 1st tier subcontractor form within 2 hours of bid closing date and time. SECTION F First Tier Subcontractor Disclosure Form
6. Reference sheets need to be filled out and completed providing contact information dates name and location of projects for ODOT to check responsibility.
7. Make sure you read the ITB documents for ALL REQUIRED SUBMITTALS list may not be all inclusive.
G. BID ADDENDUM:
1. Acknowledge receipt on Bid documents if any arise. Addenda acknowledged in section H.
2. Addendum may come forward it is bidders responsibility to ensure that ALL Addendum are acknowledged.
3. No changes to requirements of project unless specifically identified by Addendum.
H. OBTAINING PLANS AND SPECIFICATIONS:
1. OregonBuys Attachments Tab.
I. VENDOR SUPPORT FROM ODOT:
1. Oregon Department of Transportation : Contracting with ODOT : Procurement : State of Oregon For additional support, contact Melissa Lovejoy, 503-951-2574, or by email, or leave a message at 503-951-2649
2. I am also available at William.d.dethloff@odot.oregon.gov or 503-569-8793.
J. QUESTIONS FOR OPO?
K. Turn over to Project Manager Shelby Stout for project specific requirements.
Pre-Bid Meeting Agenda
May 2024
File details come from the government source that posted it. Updated .