Bids for 2 MLOCR'S

The State of Maine's Division of Purchases is requesting quotes for two mail-sorting machines (MLOCRs) under an RFQ due August 31, 2009. The state intends to award both machines to a single vendor.

The scope comprises a 32-bin MLOCR capable of sorting at least 20,000 letters per hour for delivery to 45 Commerce Drive in Augusta, and an 80-bin MLOCR capable of sorting over 35,000 letters per hour with incoming and outgoing sorting capabilities for delivery to 68 Sewall Street in Augusta. Equipment is to be leased on a four-year term. One machine must be fully operational and processing mail before installation of the second unit can commence.

The successful vendor must provide comprehensive on-site training for state staff, auto-replenishing supply services with a minimum 60-day inventory maintained at all times, and technical support via toll-free numbers for supply emergencies and service calls. The vendor must demonstrate a 4-hour or less response time for service calls, with penalties including 1% monthly payment reductions for each missed response time after two occurrences within 30 days, and potential equipment removal and replacement at vendor expense if service issues persist over three months. Detailed pricing for optional handwriting recognition software must be provided if applicable.

Quarterly invoices will be itemized by location, with all costs for equipment adjustments, supplies, maintenance, shipping, delivery, and setup included in the lease agreement. Bid evaluation is weighted 50% on price, 25% on service capability and technician qualifications, and 25% on equipment specifications. In-state bidders and those offering Maine-manufactured products receive preference in tie situations under standard State of Maine procurement rules.