Service for Canon Oce Colorwave 500 printer and Oce TC4 Scanner

The University of Wisconsin-Milwaukee (UWM) has issued a Request for Bid (RFB) KK20-03-M for comprehensive service and maintenance of a Canon Oce Colorwave 500 printer and Oce TC4 Scanner. The procurement seeks service providers to deliver maintenance coverage from July 1, 2019, through June 30, 2020, with potential four one-year renewal options extending to June 30, 2024. Bidders may submit proposals for three distinct lots: Lot 1 involves a Smart Click Plan based on square footage usage with monthly pricing, Lot 2 provides annual blanket service with hourly rates for routine and emergency calls, and Lot 3 offers monthly scanner maintenance. Key qualifications for bidders include demonstrating five years of business experience, possessing appropriate licenses and certifications, using manufacturer's factory-made parts, providing 48-hour routine service response, and submitting preventative maintenance checklists. The bid was released on April 9, 2019, with questions due by April 15, 2019, at 12:00 p.m. CDT, and bid submissions required by April 22, 2019, at 10:00 a.m. CDT via email to uwmbids@uwm.edu. UWM will award the contract to the lowest responsive, responsible bidder determined to be in the University's best interest.

The procurement includes specific set-aside preferences for Certified Minority Business Enterprises and Disabled Veteran-Owned Businesses, which may receive preference if their qualified bids are not more than 5 percent higher than the apparent low bid. Bidders must maintain worker's compensation insurance, commercial liability insurance of at least one million dollars, and motor vehicle insurance of at least one million dollars per occurrence. All bid pricing must remain firm for one year from the contract start date, with any price increases for renewal periods requiring written agreement from the UWM Purchasing Office at least 30 days in advance. Service work must be performed on-site unless UWM provides written permission for equipment removal. All work includes a mandatory 3-month warranty against workmanship defects, and replacement parts must carry a minimum one-year warranty or the manufacturer's warranty, whichever is longer. While specific award values are not explicitly stated, the procurement covers maintenance and service for specific Canon printing and scanning equipment, suggesting a targeted, equipment-specific contract with potential annual renewal value.