BIP Lease of Eng Plotters/Scanners

The State of Illinois, through the Illinois Department of Transportation (IDOT), is issuing an Invitation for Bid (IFB) for the firm quantity, five-year lease of color engineering plotter/scanners. IDOT is seeking to lease 30 units to be delivered to 9 different IDOT locations across the state. The equipment must be delivered, installed, and accepted by IDOT, with full maintenance coverage for the entire lease term. Training for IDOT staff on the use and care of the equipment must also be provided. Bids are due by September 18, 2018 at 11:00 a.m. CDT, and the initial contract term is upon execution to five years from execution, with no option to renew. The pricing for the lease of the equipment is to be submitted in a specified format, with unit prices and total extended prices provided for each of the 12 line items. The State will award to the lowest responsive and responsible bidder.

There is no small business set-aside or minority/women/disabled/veteran business participation goals for this procurement. The contract is partially or totally funded by state funds, and the total payments shall not exceed the maximum amount stated without a formal amendment. The contract was previously awarded to MasterGraphics for $543,600 over the 60-month term, with 8 unsuccessful bidders including ARC Document Solutions LLC, National Reprographics Inc. d/b/a BluEdge, and HP Inc.