RFP - Copier and Printer Services

The Van Buren Intermediate School District (VBISD) in Michigan has issued a Request for Proposal (RFP) for managed copier and print services. VBISD is seeking proposals for a 5-year lease period, with bids due by 3:00 PM on Monday, April 1, 2024. The district intends to award the contract by May 2, 2024, with installation and delivery of equipment to commence after July 1, 2024 and be fully operational by August 5, 2024. VBISD is looking to reduce its footprint and consolidate devices as part of this procurement. The RFP outlines pricing requirements, including a locked contract rate for the 5-year term, and requests details on maintenance, supplies, software, and optional features. VBISD is a governmental entity exempt from state and federal taxes, and the current environment includes 79 copiers and printers with an estimated 90,000 black and white and 62,000 color impressions per month.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond. The incumbent vendor or current contractor is not mentioned. The RFP also does not provide any information on possible award values or budget ranges.