Department of Lottery Scanners

The Illinois Department of Lottery is conducting a sole source small purchase procurement for 16 Ricoh ScanSnap iX1600 scanners, white in color and capable of scanning 40 pages per minute. The procurement is specifically for scanner equipment with a one-year depot warranty, distributed across five Illinois Lottery regional offices including Chicago, Des Plaines, Rockford, Fairview Heights, and Springfield. The contract is classified as a one-time purchase through a small purchase procurement method, with a contract term from 4/11/2025 to 6/11/2025. The total purchase price is $6,559.84, with each scanner priced at $409.99. Key objectives include replacing or upgrading existing scanning equipment for the department, with deliverables consisting of the scanners to be distributed across specified lottery office locations. The procurement is funded through state funding for fiscal year 2025 and does not require additional financing. The posted date is April 9, 2025, with a submission due date of April 11, 2025.

This procurement does not appear to have specific set-aside designations or restrictions on responding organizations. No disadvantaged enterprise requirements are noted in the documentation. The incumbent and sole source vendor is Ricoh USA, which is providing both the quote and the equipment. No integration with existing infrastructure is explicitly mentioned, though the scanners are likely intended to replace current scanning equipment. The award value is fixed at $6,559.84, which is below the $50,000 threshold and does not involve subcontractors. The procurement is a direct purchase through a small purchase method, with standard state procurement terms and conditions covering payment, confidentiality, warranties, and compliance requirements. The quote is valid until June 30, 2025, providing a window for potential procurement completion.