NIGP 57576: Reader/Printer, Microfiche and Microfilm (Including Parts and Options)

NIGP 57576 Reader/Printer, Microfiche and Microfilm (Including Parts and Options), an Item code, encompasses production-grade microfilm and microfiche scanning equipment that state and local governments procure for records management and archival operations. The work involves sourcing specialized imaging devices capable of converting microfilm and microfiche originals to digital formats, with technical capabilities including high-resolution optical scanning (300 DPI minimum), multi-format support (16mm and 35mm microfilm in positive and negative, as well as microfiche), and export to industry-standard digital file formats with OCR functionality. State and local issuing bodies range across county sheriff's offices, state library systems, and regional research archives, each operating distinct records management programs that rely on microfilm conversion infrastructure for public access, legal compliance, and long-term preservation. The volume and frequency of procurement under this item code remain modest — equipment acquisitions tend to be episodic and driven by records-modernization initiatives rather than recurring operational cycles.

Recent activity concentrates in Texas and Florida. The Texas State Library and Archives Commission issued IFB 306-26-0321 in June 2026 for two microfilm scanners and related equipment to serve the Sam Houston Regional Library and Research Center in Liberty, with bids due June 25, 2026 and expected award in July 2026; the scope included firm fixed pricing on a Free on Board Destination basis with optional multi-year maintenance and extended warranty agreements. Hillsborough County, Florida pursued an intent to single-source a Crowley Company UScan+ Advanced series production microfiche scanner for the Sheriff's Office Records Bureau under solicitation 26X01362, with the intent notice due July 6, 2026. Both solicitations reflect law enforcement and archival demand for purpose-built scanning infrastructure rather than general office equipment, signaling that competitive opportunities under this code tend to emerge from planned records digitization projects within specific jurisdictional departments rather than from agency-wide standardized purchasing programs.