NIGP 57576: Reader/Printer, Microfiche and Microfilm (Including Parts and Options)

NIGP 57576 Reader/Printer, Microfiche And Microfilm (Including Parts And Options) is an Item code encompassing production-grade microfilm and microfiche scanning equipment and related digital conversion services that state and local governments are actively procuring to digitize legacy records. State and local solicitations under this code show demand for specialized scanners that support viewing, scanning, printing, and digital export of microfilm and microfiche in multiple formats (16mm, 35mm, positive, and negative), with image enhancement, optical resolution standards (300 DPI minimum), and OCR capability. Issuing bodies include law enforcement agencies, state library and archives commissions, school districts, and municipalities. Recent procurements span both single-source and competitive formats—from intent-to-award notices for specific manufacturer equipment to full competitive IFBs and RFBs requiring detailed technical specifications, pricing, warranty information, and implementation services. Work is performance-based with fixed delivery and acceptance standards; contracts typically include optional maintenance agreements and warranty renewal periods.

Geographic activity appears concentrated in Florida and Texas, with additional procurement from California state government. Representative recent opportunities include the Texas State Library and Archives Commission's IFB (June 25, 2026 due date) for two microfilm scanners with delivery to the Sam Houston Regional Library, requiring firm fixed pricing on an FOB Destination basis with net 30 payment terms; Hillsborough County's intent to single-source a Crowley Company UScan+ Advanced series scanner for the Sheriff's Office Records Bureau (July 6, 2026 comment deadline); and the State of California's RFB-IS-26200716 for a comprehensive Digital Microfilm Scanner System with hardware, software, implementation, training, and technical support (March 23, 2026 bid deadline). The City of Madison's printing and mailing services RFP (April 3, 2026 deadline), while primarily focused on document composition and laser printing, references microfilm equipment as part of broader document services infrastructure. Vendor participation is open to manufacturers and authorized resellers meeting technical specifications and compliance certifications; CBE and small-business set-asides apply in California procurements.