Edac Systems Inc.

Edac Systems Inc., a woman-owned small business based in Fredericksburg, Virginia, manufactures and supplies document imaging hardware—primarily scanners from Kodak, Ricoh, Fujitsu, and Contex—along with maintenance, software, and related services to federal civilian agencies as a prime contractor on the GSA Multiple Award Schedule. The company competes entirely in full-and-open federal procurement; no set-aside designations appear across its prime contract footprint, though recent awards to the Internal Revenue Service and Department of Defense carry Total Small Business set-aside language.

Edac's federal award portfolio spans 1,271 prime contracts and awards across 172 distinct customer agencies, with combined potential value of $1.34 billion and obligated dollars of $139.4 million as of September 2026. The vendor operates as a pure prime contractor (100% of awards), with negligible subcontractor exposure (5 sub awards, 0% of total). Activity has remained consistent at 13–20 awards annually over the past five years, with the most recent award (a $278,016 Kodak scanner and maintenance delivery order to USDA, September 30, 2026) typical of Edac's transactional pattern: firm fixed-price equipment and maintenance procurements under GSA Schedule vehicles, with ultimate completion dates extending three to five years.

Customer concentration clusters on civilian federal agencies handling high-volume document processing. The top five funding agencies account for 29% of awards: the Internal Revenue Service (129 awards, $52.8 million combined potential value), the Social Security Administration (111 awards, $58.4 million), the National Archives and Records Administration (49 awards, $5.5 million), the Federal Bureau of Investigation (43 awards, $2.9 million), and the Department of the Army (40 awards, $7 thousand). IRS and SSA together represent 250 awards (20% of the total portfolio) and $111.2 million in potential value. By dollar volume, SSA and IRS reverse order: SSA carries $58.4 million versus IRS at $52.8 million, reflecting SSA's larger single-order equipment procurements while IRS places higher-frequency scanner relocation and maintenance calls.

Edac holds two major blanket purchase agreements anchoring its federal vehicle position. The Social Security Administration BPA (established March 2023, $15.6 million ceiling through September 2028) supports ongoing desktop scanner refresh, production scanner procurement, and maintenance services with recent calls ranging from $32,000 to $2.29 million. The National Archives and Records Administration BPA (established June 2025, increased from $300,000 to $800,000 ceiling through June 2027) procures Ricoh scanners, consumables, and maintenance for the College Park facility, with recent calls totaling $77,619 to $107,786. Both vehicles sit under the GSA Multiple Award Schedule. Beyond these named BPAs, Edac places 847 task orders under the Federal Supply Schedule GS35F5840H (Information Technology Equipment System Configuration), generating $92.2 million in combined potential value—the vendor's primary transactional vehicle across federal agencies.

Recent representative work includes a $2.598 million Social Security Administration delivery order (September 28, 2026) for procurement and installation of IBM Fusion 8200/8300 high-speed scanners at three SSA data operations facilities; a $5.9 million IRS delivery order (September 22, 2025) for Kodak scanner maintenance services extending through September 2030, set aside for Total Small Business; a $2.289 million SSA BPA call (July 17, 2023) for document scanner refresh services across Disability Determination Services processing centers; and a $2.716 million IRS purchase order (August 24, 2023) for combined scanner refresh with performance in Lanham, Maryland through February 2027. The IRS represents recurrent high-value equipment relocation work (dozens of $2,000–$15,000 orders for moving scanner equipment between field collection sites) alongside larger maintenance renewals and refresh procurements.

Recompete exposure in the next twenty-four months totals seven awards with combined potential value of $3.1 million—a low proportion relative to the total portfolio, reflecting the multi-year maintenance and service extension cycle that characterizes Edac's federal customer base. The vendor's footprint is concentrated in Information Technology Equipment System Configuration (248 awards), Information Technology Software (170 awards), and Information Technology Support Equipment (138 awards) under NAICS codes dominated by Computer and Software Stores (859 awards) and Electronic Computer Manufacturing (102 awards). Service Contract Inventory data shows minimal SCI-reportable invoicing (7 records across FY2022–FY2025, yielding $0 reported prime invoicing), consistent with Edac's model of equipment and goods sales rather than labor-based service delivery—the vendor's federal revenue is driven by product procurement and short-cycle maintenance task orders rather than staffed services subject to SCI reporting thresholds.

Document imaging, records management, content management, business process management solution provider