WTSP Emergency Generator Service & Maintenance - UPDATED

The Tennessee Department of Correction is soliciting bids under ITB 32941-13991 for maintenance, preventive maintenance, repair, and 24/7 emergency service on emergency generators at West Tennessee State Penitentiary in Henning, Tennessee, with bids due November 4, 2026 at 2:00 p.m. CST. Amendment 2, effective October 29, 2026, reduces the scope from eleven generators to ten by removing a Kohler unit (model 20ROZL) at the Radio Tower, and bidders must reference Specifications v2 and Cost Proposal v3. Written questions closed October 27, 2026 at 2:00 p.m. CST.

Work covers CAT and Cummins gensets at the maintenance sites, water plant, transportation, well stations, lagoon, booster station, MSC, and solid lift. Required services include annual inspections, quarterly inspections (three per year), annual load bank testing, third-year inspections, and emergency response within two hours during regular time and three hours during premium time. All work must follow NFPA 110 and manufacturer specifications. Eight Cummins units remain under manufacturer warranty through July 25, 2028, and any repair on those units requires the Facility Manager's written approval before work begins.

Bidders must be registered in the Tennessee Edison Supplier Portal before contract issuance, hold Tennessee contractor licensing, and maintain Tennessee Department of Revenue registration or provide exemption documentation. Qualifications include at least three years of experience servicing the specified equipment, three professional references, and National Crime Information Center background checks for all personnel. Required insurance is $1 million workers' compensation, $1 million automobile liability, $1 million commercial general liability per occurrence and $2 million aggregate, and $1 million professional liability per claim and $2 million aggregate. Bidders must also submit Iran Divestment Act, foreign adversary, and non-debarment attestations, along with semi-annual attestations under the Prohibition of Illegal Immigrants statute.

The contract term is three years with the State holding the sole option to exercise up to two one-year renewals, for a maximum of 60 months. Pricing combines contracted hourly labor rates for regular time (Monday through Friday, 7:00 a.m. to 6:00 p.m. CST) and premium time, unit prices for inspections inclusive of all generators, parts billed at contractor wholesale cost plus 15%, and trip charges. Pricing is firm and fixed for the contract term. The only pre-populated figure in Cost Proposal v3, $25,000, reflects the parts reimbursement line alone. The State will make a single award to the lowest-cost responsive and responsible bidder, with the cost proposal serving as the primary evaluation criterion.

Submissions go through the State Supplier Portal at edison.tn.gov. The procurement contact is Regan Baltasar (Regan.Baltasar@tn.gov, 615-532-6357). Site visits are strongly encouraged and are arranged through facility contacts Donnie Myatt, Darryl Williams, Jeff Langley, or Elizabeth Collums.