Generator Maintenance - Middle TN - TEMA - UPDATED

The Tennessee Emergency Management Agency (TEMA) is issuing an Invitation to Bid for a three-year term generator maintenance contract serving Middle Tennessee locations in Perry, Davidson, and Cannon counties. The procurement seeks a single contractor to provide comprehensive maintenance and support services for 26 generators ranging from 2.2 kW to 450 kW in capacity, including diesel, gasoline, and liquefied propane-powered units strategically positioned at the State Emergency Operations Center in Nashville and regional sites throughout Middle Tennessee. Required services encompass quarterly preventative maintenance, annual preventative maintenance, load bank testing (performed at least every two years using contractor-furnished portable equipment), trip charges for service calls, regular-time and premium-time labor, emergency repairs, and comprehensive inspections in compliance with the National Electrical Code and manufacturer specifications. The contractor must demonstrate qualified personnel capable of performing load bank testing, maintain a trained full-time service staff with 24-hour emergency response capability including a two-hour on-site requirement for emergencies and one working day for non-emergency requests, provide direct telephone and cell phone contact, furnish itemized written reports after each visit, and offer a one-year warranty on labor and workmanship. The bid event opens May 13, 2026 at 8:23 AM CDT and closes June 3, 2026 at 2:00 PM CDT; prospective bidders must submit written questions and comments by May 25, 2026 at 2:00 PM CDT and are strongly encouraged to conduct on-site inspections of generator locations prior to submission. All proposals must be submitted electronically through the EDISON system with a completed Evaluation Model/Bid Pricing Document containing unit prices for 162 line items, proof of Tennessee Department of Revenue sales and use tax registration, detailed service organization information, contract administrator details, and compliance certifications.

The procurement contains no identified set-aside designations for disadvantaged enterprises, though all respondents must be registered with the State of Tennessee Supplier Portal and maintain proper licensing under the Contractors Licensing Act of 1994 with registration for sales and use tax collection. Respondents are required to maintain comprehensive general liability insurance with minimum limits of one million dollars per occurrence and two million dollars aggregate, workers' compensation insurance, and automobile liability insurance. The contract is effective May 15, 2026 for thirty-six months with an option for an additional one hundred eighty days under the same terms and conditions, with pricing firm for ninety days and delivery F.O.B. destination to the Military Procurement Office in Nashville. The estimated liability and budget range for this contract is $255,000, with award to the lowest-cost responsive bidder meeting all requirements. No incumbent vendors or current contractors are identified in the solicitation documents, and contractors must comply with federal requirements including the Clean Air Act, Federal Water Pollution Control Act, and Buy America provisions under the Infrastructure Investment and Jobs Act.