WTSP_Emergency_Generator_Service___Maintenance-4.pdf
PDF 65 KB Posted
- Solicitation number
- Event 32941-13991 V3
- Issued by
- Knox County, Tennessee
About this file
This is a solicitation document for the Tennessee Department of Correction (TDOC), West Tennessee State Penitentiary (WTSP), seeking a vendor to provide comprehensive maintenance, preventive maintenance, service, repair, and emergency service for eleven emergency generator units located at the facility in Henning, Tennessee. All work must comply with manufacturer specifications, applicable codes, and professional standards. The solicitation is structured as a competitive RFx event with a bid submission period from October 21, 2026, at 23:00 CDT through November 4, 2026, at 14:00 CST. The contract will be awarded for an initial three-year term, with the state retaining the sole option to execute up to two renewal periods not exceeding twelve months each, for a maximum total contract duration of sixty months. Respondents must submit three professional references, complete cost proposals using the specified Cost Proposal v2 template, and provide required tax registration documentation and compliance certifications.
Bidders must submit pricing as a total proposed value for the entire solicitation through the cost proposal attachment. The solicitation requires compliance with multiple statutory and regulatory requirements, including the Iran Divestment Act, foreign adversary attestations, non-debarment certifications, and non-discrimination compliance. Respondents must maintain current registration with the Tennessee Department of Revenue for sales and use tax or provide exemption documentation. All submissions must be made electronically through the State Supplier Portal at http://www.edison.tn.gov. The procurement contact is Regan Baltasar at Regan.Baltasar@tn.gov or 615-532-6357. Specific pricing structures, labor rates, and material costs should be detailed in the attached Cost Proposal v2, which represents the primary evaluation criterion for award determination.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 32941-13991_Cost_Proposal_v3.xlsx | XLSX spreadsheet | |
| 32941-13991_WTSP_Generator_Specifications.pdf | ||
| 32941-13991_Amendment_1.pdf | ||
| 32941-13991_WTSP_Generator_Specifications_v2.pdf | ||
| 32941-13991_Terms_and_Conditions.pdf | ||
| 32941-13991_Amendment_2.pdf | ||
| 32941-13991_Cost_Proposal_v2.xlsx | XLSX spreadsheet |
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Text version
Event Description 10/28/26 UPDATE: This solicitation event is being updated to attach Amendment 1 which answers all questions and comments received during the Questions & Comments period. This update also includes version 2 of the Cost Proposal attachment. Please make sure that interested vendors are submitting the Cost Proposal labeled 32941-13991_Cost Proposal_v2 when submitting a response to this solicitation.
This is a procurement for the Tennessee Department of Correction (TDOC), West Tennessee State Penitentiary (WTSP), to provide maintenance, preventive maintenance, service, repair, and emergency service to all eleven (11) emergency generator equipment listed herein. All repairs, maintenance testing and inspections must be performed in accordance with recommended procedures of the manufacturer and shall reflect a high standard of professional quality, adhering to all applicable codes, manufacturer specifications, and established professional practices. This shall be an awarded procurement for a contract term of three (3) years. At the State's sole option, the State reserves the right to execute up to two (2) renewal options not to exceed twelve (12) months each. The maximum Term, including all renewals or extensions, shall not exceed a total of sixty (60) months. WTSP is an active correctional facility that is located at 480 Green Chapel Road, Henning, TN 38041.
All questions and comments are due in accordance with Terms & Conditions 1.3.
Specifications and terms & conditions are attached.
Procurement Contact:
Regan Baltasar Regan.Baltasar@tn.gov 615-532-6357
READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.
If the Review and bid on this event link included in the e-mail notification does not work, please go to http://www.edison.tn.gov/ and click the link to the Supplier Portal Home Page. Log in with your vendor ID and password in order to search bid opportunities.
NOTE: Internet Explorer and Firefox are the recommended browsers to access the Supplier Portal and bid on events. Google Chrome is not supported and should not be used. Need help with EDISON?
Call the Edison HELP Desk at 866-376-0104 or 615-741-4357 Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.
Supplier Portal link: http://www.edison.tn.gov (Maintain supplier information) Central Procurement Office Website: https://www.tn.gov/generalservices/procurement
The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.
Event Details
Bidder: PUBLIC EVENT DETAILS
Submit To: West TN State Penitentiary Call for Shipping Information United States
Contact: Regan Baltasar Phone:
Email: regan.baltasar@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32941-0000013991 Sell RFx 1 Event Round Version 1 3 Event Name WTSP Emergency Generator Service & Maintenance Start Time Finish Time
10/21/2026 23:00:00 CDT 11/04/2026 14:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Question UOM Best Worst Response
General Questions Question UOM Best Worst Response Please enter the number of days, from the bid opening date, after which your bid offer will expire: 0
Required: Yes Mandatory Response:No
Response Comments
Please list the following information:
List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website
Required: Yes Mandatory Response:No
Response Comments
Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.
Required: Yes Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: West TN State Penitentiary Call for Shipping Information United States
Contact: Regan Baltasar Phone:
Email: regan.baltasar@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32941-0000013991 Sell RFx 2 Event Round Version 1 3 Event Name WTSP Emergency Generator Service & Maintenance Start Time Finish Time
10/21/2026 23:00:00 CDT 11/04/2026 14:00:00 CST
The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.
§ 12-12-106." For reference purposes, the list is currently available online at:
https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html
Required: Yes Mandatory Response:No
Response Comments
The Respondent attests that they are not a foreign adversary company within the meaning of Pub. Ch. 768 (2026) and that the Respondent is not knowingly selling an information and communications technology final product or service within the meaning of Pub. Ch. 768 (2026). Yes
Required: Yes Mandatory Response:Yes
Response Comments
Please provide, at minimum, three (3) organizations or entities to which the Respondent is currently providing, or has recently provided, comparable services and that are willing to provide references upon request per Specifications Attachment, Section f.3. Please submit via Word document or PDF attachment.
Required: Yes Mandatory Response:No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: West TN State Penitentiary Call for Shipping Information United States
Contact: Regan Baltasar Phone:
Email: regan.baltasar@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32941-0000013991 Sell RFx 3 Event Round Version 1 3 Event Name WTSP Emergency Generator Service & Maintenance Start Time Finish Time
10/21/2026 23:00:00 CDT 11/04/2026 14:00:00 CST
Respondents must attach their completed Cost Proposal here.
Required: Yes Mandatory Response:No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
Confirm if you have attached your completed Cost Proposal.
Required: No Mandatory Response:No
Response Comments
Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:
(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;
(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and
(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.
Required: Yes Mandatory Response:No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: West TN State Penitentiary Call for Shipping Information United States
Contact: Regan Baltasar Phone:
Email: regan.baltasar@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32941-0000013991 Sell RFx 4 Event Round Version 1 3 Event Name WTSP Emergency Generator Service & Maintenance Start Time Finish Time
10/21/2026 23:00:00 CDT 11/04/2026 14:00:00 CST
Response Comments
I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.
IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes
Required: Yes Mandatory Response:Yes
Response Comments
We ask that you take a few short minutes to complete this survey. The purpose of this survey is to capture Respondents' assessments of CPO procurement processes.
Your responses will remain anonymous, and will have no bearing or consideration on contract award.
https://www.surveymonkey.com/r/stateoftncpocustomer
Required: No Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: West TN State Penitentiary Call for Shipping Information United States
Contact: Regan Baltasar Phone:
Email: regan.baltasar@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32941-0000013991 Sell RFx 5 Event Round Version 1 3 Event Name WTSP Emergency Generator Service & Maintenance Start Time Finish Time
10/21/2026 23:00:00 CDT 11/04/2026 14:00:00 CST
Line Details Line: 1 Item ID: Line Qty: 1 UOM: Each Bid Qty: 1 Required: Yes Reserve Price: No
Description: Please enter the total proposed value for this solicitation from the cost proposal.
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: West TN State Penitentiary Call for Shipping Information United States
Contact: Regan Baltasar Phone:
Email: regan.baltasar@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32941-0000013991 Sell RFx 6 Event Round Version 1 3 Event Name WTSP Emergency Generator Service & Maintenance Start Time Finish Time
10/21/2026 23:00:00 CDT 11/04/2026 14:00:00 CST
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: West TN State Penitentiary Call for Shipping Information United States
Contact: Regan Baltasar Phone:
Email: regan.baltasar@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32941-0000013991 Sell RFx 7 Event Round Version 1 3 Event Name WTSP Emergency Generator Service & Maintenance Start Time Finish Time
10/21/2026 23:00:00 CDT 11/04/2026 14:00:00 CST
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: Each Description: Please enter the total proposed value for this solicitation from the cost proposal.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: WEST TENN STATE PENITENTIARY
480 GREEN CHAPEL ROAD
HENNING TN 38041
United States
Quantity: 1 Due Date: 11/07/2026 Freight Terms:
Ship Via: Best Option Available
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: West TN State Penitentiary Call for Shipping Information United States
Contact: Regan Baltasar Phone:
Email: regan.baltasar@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32941-0000013991 Sell RFx 8 Event Round Version 1 3 Event Name WTSP Emergency Generator Service & Maintenance Start Time Finish Time
10/21/2026 23:00:00 CDT 11/04/2026 14:00:00 CST
Appendix B - Terms & Conditions
1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.
2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.
If the information will be submitted in writing please mail to the following address:
Department of Finance and Administration 312 Rosa L. Parks Ave.
21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243
3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.
Last Updated: 08/30/2016
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: West TN State Penitentiary Call for Shipping Information United States
Contact: Regan Baltasar Phone:
Email: regan.baltasar@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32941-0000013991 Sell RFx 9 Event Round Version 1 3 Event Name WTSP Emergency Generator Service & Maintenance Start Time Finish Time
10/21/2026 23:00:00 CDT 11/04/2026 14:00:00 CST
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