Window replacement W. E. Harris community center – department of energy (DOE) energy efficiency and conservation block grant (EECBG) program

St. Johns County is soliciting bids for a window replacement project at the W.E. Harris Community Center in Hastings, Florida, funded through a $275,490.00 Department of Energy (DOE) Energy Efficiency and Conservation Block Grant (EECBG) program. The procurement involves replacing existing single-hung, single-pane, bronze-colored aluminum windows with new energy-efficient aluminum storefront windows in bronze color that meet all applicable building codes. The project requires a complete turnkey window replacement, including permitting, labor, materials, removal and disposal of existing windows, proper sealing, and touch-up painting. Bidders must field verify measurements before submission and be solely responsible for window fitment. The bid submission deadline is October 15, 2025, at 2:00 PM EDST, with a non-mandatory pre-bid meeting scheduled for September 25, 2025, at 9:00 AM. The contract period requires substantial completion within 90 consecutive calendar days of the Notice to Proceed, with final completion within an additional 30 consecutive calendar days.

The procurement is subject to specific federal requirements, including the Build America, Buy America Act (BABAA), Davis-Bacon wage rates, and E-Verify employment eligibility verification. Bidders must provide a 5% bid security and meet specific qualifications, including being registered with the State of Florida, having no active exclusions on SAM.gov, possessing a current local business tax receipt, and being licensed as a Certified General or Building Contractor. The county will assess liquidated damages of $264 per calendar day for late completion. Contractors must comply with federal regulations, including maintaining separate records for Bipartisan Infrastructure Law funds, ensuring domestic content in manufactured products, and adhering to environmental, safety, and labor standards. The project emphasizes compliance with equal opportunity and non-discrimination requirements. The county intends to award the contract to the lowest responsive and responsible bidder, with the ability to consider alternate bids and potentially modify the scope through a Change Order process using pre-established unit pricing.