Westside Community Service Building Boilers Replacement

The City of Sun Prairie, located in Dane County, Wisconsin, is seeking bids for RFB #22-BM29 to replace two boilers in the Westside Community Service Building at 2598 W Main Street. The primary procurement objective involves complete boiler replacement, including demolition of existing boiler piping, insulation, and specialty devices, followed by installing new boilers on existing pads with comprehensive piping and connection work. An alternate bid option allows for replacement of two VFD pumps (Taco Model KV2007-3-18-3) at the same location. Key deliverables include full system installation compliant with state and local codes, integration with existing flue intake and exhaust systems, gas piping connections, and comprehensive testing and calibration per NEBB standards. The procurement timeline includes a mandatory site walkthrough on August 4, 2022, at 8:00 AM, with questions due by August 5, 2022, and answers posted by August 9, 2022. Sealed bids are due by 2:00 PM on August 15, 2022, with a project completion deadline of October 31, 2022. Bidders must submit a 10% bid security and demonstrate capability to meet all mechanical, electrical, and operational specifications detailed in the engineering documents.

The procurement does not appear to have specific set-aside designations for disadvantaged enterprises. Existing infrastructure involves integration with Johnson Controls for system upgrades following installation, and the current water treatment contractor is Chris Hubbard of Global Water Technology. The facility's elevator has a 2,500-pound weight capacity with card-access basement entry, and temporary access cards will be available to contractors. Insurance requirements are substantial, including workers' compensation, commercial general liability ($1,000,000 per occurrence), automobile liability ($1,000,000), and umbrella liability ($5,000,000). While the exact budget is not specified, the contract allows for liquidated damages of $500 per day for delays beyond the October 31, 2022 completion deadline. The City reserves the right to reject any or all bids and may hold proposals for up to sixty days for review, with payment typically processed within thirty days of invoice submission upon successful work completion and acceptance.