RFB Questions Answers.pdf

This is a questions and answers document for Request for Bids (RFB) #22-BM29 issued by the City of Sun Prairie, Wisconsin, for the replacement of two boilers at the Westside Community Service Building located at 2598 W Main St, Sun Prairie, WI. The project scope includes boiler replacement with associated work as specified in the engineering specifications, and an alternate bid option to replace two VFD pumps at the same location. The original project completion deadline was October 31, 2022. Respondents were required to submit questions by August 5, 2022, with answers posted by August 9, 2022. The City indicated that while time is of the essence due to the facility operating with one boiler down, the project timeline could be adjusted to accommodate supply chain issues and equipment lead times beyond the bidder's control. Bidders were instructed to include their estimated project completion date based on expected equipment lead times in the updated bid proposal form.

Key operational details include that the building's elevator has a 2,500-pound weight capacity and requires card access to the basement, with temporary cards available to contractors. New boilers will be tied into existing controls, with system upgrades to be performed separately by Johnson Controls following installation. Davis-Bacon wage requirements do not apply to this project. The alternate bid includes separate line items for replacement of both pumps and VFDs. Bidders were expected to account for current supply chain constraints and lead times when determining project feasibility and completion timelines.