Weigh-in-Motion Equipment

The Oregon Department of Transportation (ODOT) is conducting a Request for Proposals (RFP) for Weigh-in-Motion (WIM) equipment and related services across multiple sites in the state. The procurement seeks comprehensive WIM systems including mainline and ramp configurations with advanced sensing technologies such as vehicle weight sensors, commercial vehicle sensors, tire safety screening sensors, license plate reading cameras, and side view cameras. The RFP requires proposers to provide equipment capable of collecting and communicating detailed vehicle data including weight, length, speed, axle count and spacing, over-height vehicle indications, and license plate information. Proposals must demonstrate the ability to integrate with ODOT's central data collection system and interface with existing Green Light transponder systems. The evaluation criteria will assess proposers based on general qualifications, references, technical specifications, and pricing, with potential interviews or request for revised proposals. Proposals were due by May 17, 2021 at 2:00 PM Pacific Time, with ODOT anticipating awarding a single 10-year Price Agreement for these goods and services.

While no specific small business set-aside goals were explicitly mandated, the Price Agreement includes compliance with Oregon's Certified Small Business Aspirational Target Provisions. The procurement allows for integration with existing WIM facilities located at multiple Oregon sites and may require additional programming services for system integration. Two proposals were received and evaluated, with Intelligent Imaging Systems, Inc. emerging as the top-ranked firm with a score of 418.38 out of 500, and International Road Dynamics scoring 389.50. Affected proposers were given 7 calendar days from the notice date to file a written protest. The Price Agreement does not guarantee minimum or maximum purchase quantities but establishes unit prices for WIM equipment, installation, configuration, training, and support services. The contract allows for potential extension up to a total of 10 years, with the initial term being 5 years and the possibility of a 5-year extension.