Water Leak Detection Systems and Installation Services

The State of Utah Division of Purchasing is soliciting proposals for water leak detection systems and installation services under a statewide cooperative contract RFP with proposals due October 2, 2026. Multiple awards are anticipated; any vendor achieving a combined score of at least 70% of all available points becomes eligible for the statewide cooperative contract available to state agencies, school districts, cities, counties, and higher education institutions.

The scope encompasses scalable smart sensors (point-of-leak, water flow, and multi-zoned sensor tape systems), cloud-based monitoring platforms with real-time data and AI-powered analytics, professional installation services, pre-installation site assessments, post-installation reporting with site mapping, technical support, and training. Contractors must ensure high platform uptime and reliable leak detection independent of facility Wi-Fi; all equipment must comply with local building and plumbing codes. Individual project timelines and budgets will be negotiated between the contractor and each eligible user through separate purchase orders or statements of work.

The contract term is five years with vendor pricing guaranteed for a minimum of one year. The State of Utah does not guarantee any minimum purchase amount.

Evaluation allocates 700 technical points and 300 cost points for 1,000 total points. Vendors must attain a minimum of 490 technical points (70% of technical criteria) to advance to cost evaluation. Technical evaluation spans five categories: System Hardware and Software Capabilities (200 points), Installation Services and Methodology (175 points), Ongoing Support, Training, and Maintenance (125 points), Project Deliverables and Reporting (100 points), and Experience and Qualifications (100 points). Cost points are allocated based on scenario pricing; the vendor with the lowest proposed price receives 100% of cost points, and all other vendors receive proportional points calculated against the most competitive price. An administrative fee of 0.25% applies to the contract.

Cloud-based solutions must achieve FedRAMP or GovRAMP authorization. Contractors must comply with NIST 800-53 security standards, protect and encrypt all State Data within United States data centers, and conduct federal criminal background screening for personnel accessing secure facilities or data. Commercial general liability insurance of at least $1,000,000 per occurrence and $3,000,000 aggregate is required.