5-Attachment C Cost Sheet.xlsx

KK27-2

Vendor's Name:

Cost Sheet Instructions:

Part 1: Scenarios (300 points possible)

1. Required Completion: Vendors must provide a total cost for every scenario listed. If any yellow cell is left blank, contains a price range, or shows $0, the proposal will be considered non-responsive and will be disqualified from further evaluation.

2. All-Inclusive Pricing: Each total cost must include all associated expenses.

3. Cost Evaluation and Scoring: Each Scenario is worth 150 points. The cost per scenario will be used to assign cost points.

a. The lowest total proposed price will receive 100% of the available cost points.

b. All other vendors will receive a proportional percentage of the total cost points based on how their total proposed price compares to the lowest proposed price.

c. Formula:

Cost Points × (Lowest Proposed Price ÷ Vendor’s Proposed Price)

Part 2: Contractual Pricing 1.Provide all pricing that supports the total costs submitted in the scenario section. All pricing provided in this section will become contractual pricing for any awarded vendor. This list must include a complete breakdown of any line items, rates, or components that were used to calculate the total cost for each scenario.

2. Include any additional costs, fees, or rates that could be associated with completing the scope of work outlined in the RFP that may not be addressed in the scenarios. Examples include, but are not limited to: hardware unit pricing, reoccurring software costs, professional services and installation, and ongoing support, training and maintenance.

3. Clearly label each pricing line with a description that identifies what the cost represents (“Administrative Fee per Report,” etc.).

4. Indicate whether pricing is yearly, per transaction, flat fee, etc. All pricing should be fully burdened and inclusive of all costs.

5. Ensure pricing aligns with all requirements in the Scope of Work.

6. Include any assumptions or conditions related to your pricing. For example, if your pricing depends on volume, clearly state those assumptions.

7. More lines can be added if needed. You can also upload a separate pricing sheet that includes all costs in the same place you upload Attachment C Cost Sheet.

Important Notice:

If a vendor identifies any issue, ambiguity, or concern with the cost sheet, pricing scenarios, or related instructions, the vendor must submit their question or clarification request during the RFP Q&A period as outlined in the RFP Schedule. Failure to raise such concerns during the Q&A period will constitute acknowledgment and acceptance of the cost sheet and all associated pricing requirements.

A three-story government agency office building requires a proactive water monitoring solution to prevent damage to office spaces and critical IT infrastructure.

Hardware Requirements:

Point-of-leak sensors: 9 total (installed in 6 multi-stall restrooms and 3 staff breakrooms).

Multi-zoned sensor tape/ropes: 1 system (installed around the perimeter of the ground-floor IT server room).

Automated remote shut-off valve: 1 unit (installed on the facility's primary interior water main).

Software & Network Requirements:

One year of access to the centralized, cloud-based monitoring dashboard.

Configuration of automated alert notifications to designated staff.

Establishment of a communication network that reliably transmits alerts without relying on the facility's local Wi-Fi (e.g., cellular or dedicated IoT network).

Required Services & Deliverables:

Pre-installation site assessment conducted with the Eligible User to determine optimal sensor placement.

Complete deployment and installation of all hardware, adhering to local building and plumbing codes.

Post-installation report detailing device locations and network connectivity status.

A finalized site map detailing the exact placement of all sensors, relays, and shut-off valves.

On-site user training for 2 designated agency staff members.

One digital system user manual.

Scenario 2: Public High School Campus Background:

A public school district requires a scalable solution for a sprawling, multi-building high school campus. The primary concerns are monitoring high-volume water areas (kitchens, boiler rooms) and tracking overall water flow anomalies to mitigate operational downtime and health hazards.

Hardware Requirements:

Water flow sensors: 2 total (installed on the main supply lines feeding the campus).

Point-of-leak sensors: 16 total (installed in 12 student restrooms, 2 locker rooms, and 2 commercial kitchen prep areas).

Multi-zoned sensor tape/ropes: 2 systems (installed in the primary boiler room and secondary mechanical room).

Automated remote shut-off valves: 3 units (installed on the supply lines for the commercial kitchen and both mechanical/boiler rooms).

Software & Network Requirements:

One year of access to the centralized, cloud-based monitoring dashboard providing real-time data and AI-powered analytics.

Configuration of a scalable communication network capable of covering multiple campus buildings without relying on the district's local Wi-Fi.

Required Services & Deliverables:

Pre-installation site assessment coordinated with the school's internal project manager.

End-to-end hardware installation and platform setup, ensuring strict adherence to all local building and plumbing codes.

Post-installation report with a final sign-off sheet from the Eligible User confirming expectations are met.

A finalized site map detailing all hardware locations across the campus.

User training for the internal project manager and 4 facility maintenance staff members.

One digital system user manual.