VMware Annual Renewal

The City of Pembroke Pines, located in Broward County, Florida, is soliciting bids through Invitation for Bid #TS-26-01 for the annual renewal of VMware vSphere Foundation 8 licensing, a virtualization platform designed for efficient data center management. The procurement seeks 600 one-year licenses for VMware vSphere Foundation 8 (part number VCF-VSP-FND-8) with no substitutes or equivalent products permitted; the software enables multiple virtual machines to run on a single physical server and includes key components such as vSphere Enterprise Plus for virtualization, vCenter Server Standard for centralized management, Aria Suite Standard for monitoring and operations, and vSAN Enterprise for storage virtualization. Bidders must submit questions by April 6, 2026 at 11:55 p.m., with answers issued by April 9, 2026, and all bids are due electronically through the City's OpenGov e-Procurement portal by 2:00 p.m. on April 21, 2026, followed by a public bid opening at 2:30 p.m. the same day. Pricing must be submitted through the designated bid sheet reflecting unit cost and total cost for all 600 units, with products to be delivered within 30 calendar days of purchase order issuance. Vendors must comply with standard certifications and maintain comprehensive insurance coverage including general liability of $1,000,000 per occurrence and $2,000,000 aggregate, workers' compensation, auto liability, and cyber liability insurance with $1,000,000 per loss; no proposal security, bid bonds, payment bonds, or performance bonds are required for this procurement.

The City offers local vendor preferences, providing a five percent price preference for Local Pembroke Pines Vendors and a 2.5 percent preference for Local Broward County Vendors, though no Section 3 or Davis-Bacon prevailing wage requirements apply to this software licensing renewal as it is not a construction project. There are no identified incumbent vendors or current contractors mentioned in the procurement documents, though the City's existing VMware infrastructure will require integration with the renewed licenses. The estimated project cost is $100,000, representing the total budget range for this one-year renewal contract. The City is exempt from Florida Sales and Federal Excise taxes on direct purchases, and all federal, state, and local laws apply to the procurement. The City reserves the right to accept or reject any and all bids submitted.