Sample_Insurance_Certificate.pdf

This is a Sample Insurance Certificate file related to the City of Pembroke Pines' Invitation for Bid #TS-26-01 for the annual renewal of VMware vSphere Foundation 8 licensing. The procurement seeks 600 one-year licenses for VMware vSphere Foundation 8 (part number VCF-VSP-FND-8), which is a virtualization platform that enables multiple virtual machines to run on a single physical server for efficient data center management. The software package includes vSphere Enterprise Plus for virtualization capabilities, vCenter Server Standard for centralized management of multiple hosts and virtual machines, Aria Suite Standard for monitoring and operations management, and vSAN Enterprise for storage virtualization. Bidders must submit written questions by April 6, 2026 at 11:55 p.m., with answers provided by April 9, 2026. All bids are due electronically through the City's OpenGov e-Procurement portal by 2:00 p.m. on April 21, 2026, with a public bid opening scheduled for 2:30 p.m. the same day. Products must be delivered within 30 calendar days of purchase order issuance, and the contract term is one year with no renewal options identified.

Vendors are required to maintain comprehensive insurance coverage including general liability of $1,000,000 per occurrence and $2,000,000 aggregate, workers' compensation, auto liability, and cyber liability insurance with $1,000,000 per loss. The estimated project cost is $100,000 for the one-year renewal contract. Pricing must be submitted through the designated bid sheet reflecting unit cost and total cost for all 600 units. The City offers local vendor preferences, providing a five percent price preference for Local Pembroke Pines Vendors and a 2.5 percent preference for Local Broward County Vendors. No proposal security, bid bonds, payment bonds, or performance bonds are required. No incumbent vendors or current contractors are identified in the procurement documents. The City is exempt from Florida Sales and Federal Excise taxes on direct purchases, and no Section 3 or Davis-Bacon prevailing wage requirements apply to this software licensing renewal as it is not a construction project.